Project Administrator

1 week ago

Melbourne, Victoria, Australia BG&E Full time

Work options:
Hybrid

About BG&E
BG&E is an employee-owned engineering consultancy with more than half a century of experience.

United by a common purpose - we believe that truly great engineering takes curiosity, bravery and trust, and is the key to creating extraordinary built environments.


Our offering is underpinned through the utilisation of BG&E's extensive local knowledge, leveraging off our diverse proficiency in concrete, structural steel, masonry, and timber structures.

Working with us provides you with variety. We work alongside a diverse range of clients, from private asset owners, contractors, and state government agencies.


At BG&E, we live our values every day: to demonstrate care and integrity, strive to pursue excellence, and, serve as one team, that is 'The BG&E Way'.

We empower our people to be empathic, high-performing and creative, and contribute to communities.

The Role


We have a fantastic opportunity for a project administrator to join and support our Facades Team within Australia to deliver multiple projects.

We are looking for an individual who is a keen problem solver that thrives working in a fast-paced environment, is a meticulous administrator and organiser and who has had proven previous experience in a similar role.


  • Your day to day:_
  • Assistance in the preparation of project proposals/submissions/reports and other project documentation
  • Proof reading and formatting of submissions, reports, letters and other company documents.
  • Assisting to consolidate and upload submission documents through various tender portals.
  • Maintaining database for tender portals and ensuring any subscriptions are current.
  • Project document control using Teambinder, Aconex and other programs.
  • Preparation of subconsultant appointment letters and purchase orders.
  • Creation and maintenance of staff CV for projects and general submissions
  • Creation of Project Data Sheets for use in submissions and other marketing campaigns.
  • Administration of Project QA throughout the life of the project from realisation to completion and close out.
  • Assisting Project Managers with various tasks such as meeting scheduling, agendas, attending meetings, minutes taking and dissemination, time reporting and any other administration tasks.
  • Assisting with other office operational duties of other disciplines as required.
  • Liaising with other BG&E corporate support team members nationally and internationally to ensure consistency between all offices.
  • Undertake all debt collection with a high standard of communication and professionalism with support from the project manager.

About you

  • You have a high level of initiative and are solutions driven, you will ideally have experience in an administrative or a similar role
  • Exceptional attention to detail along with excellent time management skills with the ability to handle fluctuating workloads
  • Enjoy collaboration with various stakeholders and ability to build rapport quickly
  • Proficiency in using Microsoft Office Suite
  • A sound understanding of document control procedures
  • Experience with BST Enterprise and QDMS document control software is desirable though not essential

Diversity and Inclusion

Wellbeing, Health and Safety


BG&E are committed to creating a proactive and collaborative work environment, supporting the health, safety and wellbeing for all our employees and stakeholders.

As an organization we strive to continually improve our risk management strategies to ensure best practice, provision of safe work environments for our employees; and safe systems of work consistent with legislative requirements.


BG&E are conscious of the organizations environmental footprint, and commit to building strong partnerships with external stakeholders and local communities to improve the social and environmental wellbeing of those communities and networks potentially affected.

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