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Eoi - Executive Support Officer - North Coast Region

3 months ago

Sunshine Coast, Australia Education Full time

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.


About the Department:


The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity.

This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

Role:

Responsibilities include**:

  • Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
  • Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences.
  • Coordinate and organise travel and accommodation.
  • Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
  • Undertake work across a broad range of regional services activities to support the region and schools which may include the administration of ordering and payment procedures.
  • Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues.
  • Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
  • Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
  • Maintain high level information and communication technology skills, including skills in Microsoft Word, Outlook and Excel, with an emphasis on efficiency and accuracy.
  • Liaise with officers at all levels of the department, schools, other government agencies, educational institutions and organisations, the private sector and community representatives.
Other responsibilities (as required)

  • Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.
Please refer to the attached role description for any mandatory requirements for this position.

How to Apply:

  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
  • Attach a 1page written response outlining suitability for the role under "How you will be assessed"
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE)
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
This work is licensed under a Creative Commons Attribution 3.0 Australia License.