Administrative Assistant/receptionist

1 week ago

Kogarah, Australia Tiny Terrors Full time

Administrative Assistant for Psychology Practice
We are seeking an Administrative Assistant for an award-winning busy psychology practice. The clinic is located in the heart of Kogarah, only a 3 minute walk from Kogarah train station.

Tiny Terrors is a unique Child and Family Psychology service. We specialise in challenging behaviour, and positive parenting.

As well as our signature 'Sydney's Supernanny' in-home service, Tiny Terrors has a gorgeous clinic in Kogarah, NSW, where clients have the option of seeing us in clinic.

Tiny Terrors is GROWING and we are seeking a dynamic Administrative Assistant to join our team.

To be successful in this position, you will need to show:

  • Articulate and friendly customer service skills with a sound understanding of the private practice Industry
  • A professional attitude and demonstrate friendly communication skills
  • An ability to work independently as well as being an excellent team player
  • An ability to multitask and prioritise
  • That you can adapt well to change
  • A high level of organisational and administrative skills with an attention to detail
  • A keen interest in maintaining a high level of service delivery and performance
  • You have excellent IT skills (familiar with complete Microsoft Office suite of programs) and Practice Management Software (Mac operated and cloudbased software).
  • Capable in handling stressful situations gracefully and working well under pressure
  • You are hardworking and efficient
  • An ability to work proactively without supervision
  • You are an energetic person with positive work ethic, that promotes and supports teamwork
  • You have excellent verbal and written communication
  • You are pleasant and have a polite telephone manner
  • You have previous experience with NDIS billing and accounts is desirable but not essential

Your key duties will include, but not be limited to:

  • Reporting to the Practice Manger and assisting with adhoc duties as directed
  • Liaising with clients, consultants and other health care professionals
  • Diary management of a growing team of practice consultants including booking client appointments and managing schedules
  • Administrative support to the Practice Manager and consultants
  • Assisting consultants with session preparation
  • Assisting with planning of staff meetings and events
  • Weekly invoicing, receipting of consultations and chasing up outstanding invoices
  • Processing NDIS invoices
  • General administrative duties (filing, archiving, printing)
  • Assisting with promotion and marketing of the business as required
  • Maintaining the professional appearance of the practice and light cleaning
Should you be interested in joining a professional and quality organisation for the long term, please provide the following:
A cover letter addressed to April Marciniak outlining why you think this role would suit you.

We look forward to hearing from you

Salary:
$ $34.20 per hour

Schedule:

  • 8 hour shift
  • Flexible hours

Ability to commute/relocate:

  • Kogarah

NSW:
Reliably commute or planning to relocate before starting work (required)

Experience:

  • MS Office: 1 year (preferred)
  • Customer service: 1 year (preferred)

Work Authorisation:

  • Australia (preferred)

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