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Administration Officer
4 months ago
- 24 Month Secondment
- Leverage your skills and experience in a role where you can make a real difference
- Flexible hybrid working options
A future with ASIC means that your work will contribute to ASIC's vision for a fair, strong and efficient financial system for all Australians.
The Team
The Enterprise Planning & Performance Business Office (EPPO BO) is responsible for financial management, management accounting, Technology procurement and ongoing contracts management across the Digital, Data and Technology Business and Technology Programs and Projects.
The roleAs the Administration Officer, you will be required to:
- Assist hiring managers with organising contingent labour interviews, as required.
- Provide support to the Organisational Suitability Assessment (OSA-A and OSA-B) process for all Digital & Data contingent workers and working closely with Personnel Security Services to ensure contingent labour are cleared on time.
- Assist hiring managers in onboarding activities, such as ordering devices and requesting required software for contingent labour.
- Support backend Finance and Procurement processes by:
- Creating and managing purchase orders for Business as Usual (BAU) and IT projects for hiring managers and project managers, as required.
- Assist hiring managers with receipting contingent labour invoices and investigating any associated invoicing issues.
- Creating contract/procurement records in the Contracts Management System (CMS).
- Undertake other adhoc administrative tasks, as required.
- Build, maintain and support ongoing relationships with all internal customers, vendors, and external customers
- Provide support to the Business Manager
- EPPO and members of the EPPO Business Office team, as required.
- Minimum of 3 years relevant administrative experience, working in a similar administration role, is essential.
- Recent experience in finance, procurement and/or administration.
- Experience with the government Security Clearance policies and procedures.
- Knowledge of finance processes, especially accounts payable processes.
- A customer service focus, attention to detail and be a team player.
- Excellent relationship building and stakeholder engagement skills.
- Ability to work within a fastpaced, highvolume environment, with a high degree of organisational and planning skills,
- Ability to work independently with mínimal supervision and be accountable for outcomes.
- Demonstrated experience in working with MS Office suite of products.
- Experience within an information technology environment, is desirable.
- Relevant government experience will be highly regarded.
ASIC's remit is one of the broadest of regulators across the world ASIC regulates corporations, markets, financial services and consumer credit and monitors and promotes market integrity and consumer protection in the Australian financial system.
Through our enforcement work, we hold to account those who contravene the law, working to achieve strong outcomes that address the greatest consumer and investor harms.
About ASICASIC's remit is one of the broadest of regulators across the world ASIC regulates corporations, markets, financial services and consumer credit and monitors and promotes market integrity and consumer protection in the Australian financial system.
Through our enforcement work, we hold to account those who contravene the law, working to achieve strong outcomes that address the greatest consumer and investor harms.
Applications for this role will close at 11:59pm on 11th June 2024.