Coordination Officer

2 weeks ago

Melbourne, Victoria, Australia State Government of Victoria, Australia Full time

Organisation:

Department of Transport and PlanningOccupation:

ProjectsReference:


4069About the RoleThe Coordination Officer is a position within Regional Transport and is responsible for ensuring projects are ready for delivery.

The Coordination Officer will develop plans for projects and work packages, oversee effective project governance and assurance processes, and manage program risk.

The Program Coordinator will liaise with key internal and external stakeholders throughout the lifespan of a project to ensure its successful delivery.

The Program Coordinator has successfully prepared projects for delivery by developing comprehensive plans and overseeing project and work package readiness.

They have also ensured compliance with governance standards and obligations for both projects and programs, while effectively identifying and managing program risks.

Additionally, the Coordinator has cultivated strong relationships with internal and external stakeholders, fostering an approachable and respected presence. Furthermore, they actively promote and support safe, inclusive, and flexible team operations.
Project Delivery (Leading)

– Is regarded as a thought leader in project management; Considers historical, political and broader context to inform project direction and mitigate risk; Engage key stakeholders at senior levels; Balances the needs of clients, team, and the organisation.
Critical Thinking and Problem Solving (Accomplished)

– Takes into account wider business context within business unit when considering options to resolve issues. Identifies recurring problems and prevents future recurrence by integrating solutions into work process. Delivers tangible business outcomes as a result of critically evaluating problems from multiple perspectives and delivering effective solution.
Partnering and Co-creation (Accomplished)

– Builds and maintains partnerships to achieve objectives; Coaches others on the co-creation process and builds team commitment to co-creation by demonstrating personal commitment; Builds trust in partnerships through timely and quality delivery of outcomes; Facilitates discussion and navigates differences of opinion to reach decisions.
Resource mobilisation (Leading)

– Seeks resources required, aligns resource allocation against priorities, and communicates rationale behind resource related decisions to the stakeholders impacted. Established value or ROI required.
Innovation and Continuous Improvement (Accomplished)

– Uses understanding of clients or stakeholders' context to design and implement systems for continuous improvement within team or organisation; Reviews and analyses internal and external information to improve effectiveness and quality of work; Creates team environments where innovation and creativity are fostered and rewarded.
PERSONAL ATTRIBUTES –Flexibility and Adaptability (Accomplished)

– Adapts systems and processes quickly to changed priorities and situations.
Outcomes Thinking (Accomplished)

– Establishes mechanisms to monitor impact of work on the community; Ensures team/ organisation's operating and delivery model is designed in ways that creates a positive impact on community.
Working Collaboratively (Leading)

– Build a culture of collaboration across the organisation; Looks for and facilitates opportunities to collaborate with external stakeholders; Identifies and overcomes barriers to communication with internal and external stakeholders.

Qualifications and ExperienceBackground in civil constructionWhat we offer· Meaningful work making Victorian communities more accessible and liveable· Professional growth and development opportunities across the department and the wider Victorian Public Services· A hybrid working model focused on collaboration and teamwork· Optimal work-life balance initiatives including flexible working arrangements· Opportunity to work across multiple urban and suburban hubs· We prioritise se the development of a safe and inclusive cultureCulture ValueWe are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds.

At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction.

This empowers our employees to effectively contribute to our goals.
How to ApplyClick the 'Apply' button and follow the prompts. Applications should include a resume and a cover letter. Applications close 11.59pm on 22nd May For further information about the role please contact

Mark Gigliotti, Local Road Projects Team Leader

via applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.

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