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Clerical Officer

3 months ago

Perth, Western Australia PERSOLKELLY Full time

We are looking for a Clerical Officer with previous relevant experience, to be able to hit the ground running until the end of February 2023.

Clerical Officer

PERSOLKELLY is one of Australia's largest and longest serving recruitment providers.

Delivering both quality temporary and permanent options, we specialise in the recruitment of Professional, ICT, Government, STEM, Management and Executive talent.

We are working with a local goverment agency based near Belmont.

They are currently looking for a Clerical Offier who holds relevant experience to hit the ground running until the end of February 2023.


Working hours:
Monday - Thursday | 7.5 hours per day (Part-time)

Start Date:

ASAP

Duration:
Until end of February 2023

Location:
Cloverdale

Pay rate:
$45 per hour + Super


The purpose of this role is to provide efficient administrative assistance in a range of areas relating to the effective operations with a focus on facility bookings.


THE ROLE

  • Administer bookings leisure reserves and community facilities for regular and casual hirers including dealing with availability enquiries, entering bookings, arranging viewings of facilities and completing memos for the release of hall bonds.
  • Undertake general administrative duties and provide clerical support including basic research, meeting setups, agendas and minute taking and follow up action as required.
  • Receive public and general enquiries, complaints and correspondence, taking appropriate action in line with established policies and practices with the aim of maintaining a strong customer focused service.
  • Monitor, review and update all facility bookings as required to ensure accuracy is maintained and stakeholders are kept informed particularly in relation to invoicing, conflicting date reminders and yearly booking confirmations.
  • Undertake facility inspections, liaising with users and contractors particularly in relation to cleanliness or damage to facilities as required.
  • Input relevant data into Pathway and CiMAS as required including updated annual fees and charges related to facility hire, contractor updates etc.
  • Undertake typing and processing of various reports, memorandums, correspondence and other associated tasks as required.
  • Assist with the registration of inward and outward departmental correspondence in ECM and Pathways, issuing to relevant section officers as required, including generating customer requests and undertaking document searches as required.
  • Raise Purchase Order and Requisitions using the 'Finance One' system.

ROLE REQUIREMENTS

  • Previous relevant administrative experience preferably working within a similar environment.
  • Good interpersonal, negotiation and conflict resolution skills with the ability to communicate with a wide range of people and groups to ensure delivery of a high level of customer service.
  • Effective organisational and administrative skills with proven ability to effectively prioritise multiple tasks to meet deadlines and complete tasks with a high level of accuracy.
  • Ability to work effectively under pressure both as a member of a team and independently with mínimal supervision.
  • Ability to exercise initiative and good judgement when required with the ability to handle confidential and sensitive matters appropriately.

DESIRABLE

  • Exposure to facility booking processes preferably within a local government environment.

Who are we
At PERSOLKELLY, our passion is - and always has been - putting you first.

We propel our people forward by supporting their careers in fresh ways, backed by our expertise and capability.

We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives.


We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.


So it's over to you. If you would like to join our team, please APPLY now.
**To learn more about working with PERSOLKELLY, we encourage you to visit our website.