Aps5 Administration Officer

1 week ago

Canberra, ACT, Australia Chandler Macleod Full time

Location
***- Canberra, Australian Capital Territory
Category
***- Executive
Salary
- $45 AUD - $57 AUD Hourly
Posted

  • 04Aug2023
    Work type
  • Full Time
    Contact
  • Jess Kaur
    Reference
  • BH149323As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leadingedge projects and employers with outstanding business professionals.
Our Federal Government client is seeking to engage an APS5 Administration Officer on a contract until 29/09/2023.

Position Overview

Duties & Responsibilities:

_Planning_
***- Provide practical support to the RESS FSP to manage inboxes and correspondence, tasks, issues, and interactions with internal and external stakeholders.

  • Ensure prioritised issues for the Future Science Platform's attention are effectively managed.
  • Support the FSP Office in the planning and delivery of FSP activities and events.

_Coordination_
***- Assist the FSP in coordination of material needed for reviews and reports.

  • Manage or contribute to administrative projects or issues as necessary (e.g. research projects, visiting scientists, publication records).
  • Coordinate internal and external meetings or other events, including booking rooms, resources, travel, transport, equipment, and catering.
  • Provide general administrative support for FSP activities.

_Day-to-Day Management Support_
***- Assist the FSP Director and Program Manager to prioritise tasks and meet deadlines.

  • Anticipate calendar and deadline challenges and coordinate to find solutions.
  • Provide the FSP Program Manager in daytoday operational support.
  • Ensure other staff engaged in the FSP are supported in sourcing and retrieving information.

_Travel_
***- Undertake domestic and international travel arrangements for the RESS FSP Office.

  • Acquit travel expenses, reconcile credit card statements, process payments, and raise invoices as required.

_Teamwork_
***- Proactively build relevant networks and work collaboratively with colleagues within the FSP team, other administrative staff members, relevant business units and across Agency to facilitate effective and efficient administration processes.

_General_
***- Adhere to the spirit and practice of Agency's Values, Health, Safety and Environment plans and policies, Diversity initiatives and Zero Harm goals.

  • Undertake additional duties as required for the FSP as directed by the FSP Director and Program Manager.

Required Competencies:

  • Teamwork and Collaboration: Proactively seeks and considers the ideas and opinions of others from within and outside the team to help form decisions, plans or actions.
  • Influence and Communication: Puts forward ideas by presenting factual information supported by data, definitions, examples, illustrations or other aids, which will assist in conveying meaning.
  • Resource Management/Leadership: Provides instruction and assists other staff to complete allocated tasks and activities.
  • Judgement and

Problem Solving:

Identifies and considers the implications of a range of available alternatives in order to select the most appropriate response to problems of a familiar or recurring nature.


  • Independence: Recognise and makes immediate changes to improve performance (faster, better, lower cost, more efficiently, better quality, improved client satisfaction).
  • Adaptability: Willingness to change ideas or perceptions based on new information, contrary evidence or other people's points of view. Prepared to try out different approaches.

Mandatory Requirements:

  • Australian and New Zealand Citizens Only and Permanent Residents.

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