Office and HR Coordinator

2 weeks ago

Sydney, New South Wales, Australia Karbon Full time

Karbon is hiring an Office and HR Coordinator who is passionate about delivering a world-class employee experience for a scaling organization in Sydney This position is a hybrid role, As our People & Places Coordinator, you will provide top-notch internal and external customer service, working closely with the entire organization to promote and maintain an environment that focuses on collaboration and teamwork, support, and continuous improvement.

In this role, you'll have the unique opportunity to immerse yourself in the dynamic world of human resources. From using templates to populate important letters to HRIS admin and ensuring our new Karbonites get set up for success in their onboarding, you'll be at the heart of our HR operations. We're looking for someone who is passionate about Human Resources and eager to learn all facets of the function. You'll receive hands-on coaching, development, and mentorship from both the Vice President of People & Places and the Manager of Talent Acquisition, providing you with exciting learning and growth opportunities.

About the role

Reporting to the Vice President of People & Places, the Office and HR Coordinator will play a pivotal role in supporting our Australian team and office with key initiatives such as planning events and office moves. Your contribution to the day-to-day operations of the People team will be invaluable, and you will be the first point of contact for general inquiries regarding benefits, time off and leave policies, and more.

Some of your main responsibilities will include:

  • Procuring employee assets
  • Responding to incoming employee requests
  • Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
  • Managing schedules for conference and community spaces
  • Monitoring and ordering inventory for office and break room supplies
  • Supporting other teams with various administrative and event planning tasks
  • Administration and calendar management for the VP of People & Places

Coordinating new employee onboarding, including assisting with first-day activities, scheduling training sessions, etc.

  • Creating and reviewing letters and contracts
  • Scheduling key employee events
  • Running various reports for the People team
  • Aiding and facilitating Karbon's DEIB Progam and projects
  • Providing administrative support to key initiatives at Karbon
  • Assisting the People team and Talent team with ad-hoc projects as needed

About You

Candidates with the following skills and experience are encouraged to apply:

  • 1 to 2 years of experience in a similar Human Resources / People Operations role or a degree in Human Resources with no prior experience
  • Knowledge of Australian legislation and awards system
  • Prior experience/proficiency with HRIS software, BambooHR is strongly preferred
  • Exceptional organizational skills with the ability to handle multiple projects simultaneously
  • A high degree of attention to detail
  • A sense of urgency and the ability to prioritize and complete tasks in a timely manner
  • Ability to handle sensitive information with discretion and professionalism
  • Passionate about providing our candidates and employees with a superb people experience, from interviews and beyond
  • Previous startup experience a plus

Why work at Karbon?

  • Gain global experience across USA, New Zealand, UK, and Canada
  • 4 weeks annual leave plus 5 extra "Karbon Days" off a year
  • Flexible working environment
  • Work with (and learn from) an experienced, high-performing team
  • Be part of a fast-growing company that firmly believes in promoting high performers from within
  • A collaborative, team-oriented culture that embraces diversity invests in development and provides consistent feedback
  • Generous parental leave

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