Lead Document Controller
3 weeks ago
Closing Date: 25/06/2024
Job Type:
Temporary
Location:
Perth
Job Category:
Mining, Oil & Gas
Lead Document Controller
- Unique opportunity within the Oil & Gas Industry
- Be a part of an exciting growth project
We are focused on establishing a responsible, reliable and sustainable supply of energy to meet growing demands, with interests in various onshore and offshore projects in Australia, and we are a rapidly growing operator in the Perth Basin.
We are seeking a
Lead Document Controller
to **join our growing Perth office team of experienced professionals on a fixed-term contract (18 months).
Reporting to the Projects Control Manager, you will:
- Work un-assisted in the Project Controls team for management of controlled documents including:
- Ensuring document registers are maintained and are current,
- Maintain auditable trail of incoming and outgoing documentation, including dates, revisions, reviewers, and approval status,
- Maintain a distribution system for the issue of controlled data,
- Identify and alert team to changes in templates, company policies and procedures,
- Initiate workflows for the review and approval of documentation, including expediting of outstanding reviews,
- Transmit documentation to relevant parties and maintain relevant register of transmittal history and receipt acknowledgements,
- Maintain the project document control database, and
- Liaise with Engineering Service Providers and Vendors.
- Assist in establishing strategies, procedures, and systems for the control of documents for Operations and Integrated Projects.
- Establish strategies to manage, control and distribute Redline Markups from MOC Field Operations to Integrated Projects.
- Ensure document control processes and information within document control systems is compliant with project procedures and corporate information standards.
- Provide Subject Matter Expertise (SME) to Document Controller and user education on document related matters.
- Provide support/administration for communication systems such as shared mailboxes, technical registers, intranet sites, fileshares/SharePoint folders.
Desired Skills and Experience:
To be successful in this role, you'll require the following skills and experience:
- 10+ years' work experience in document control/information management.
- Exposure to the Oil & Gas industry is preferable.
- Previous experience with document control systems and/or webbased environments such as SharePoint.
- High level proficiency in the use of Microsoft Word and Microsoft Excel, with general proficiency in the other Microsoft Office suite of programs.
- Highly proficient in records management, focused on electronic documents.
- Ability to multitask and meet deadlines with desired outcomes.
- Excellent written and verbal communication skills.
- Collaborative approach to problem solving.
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