Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia Crystal Migration Legal Services Pty Ltd Full time

Opportunity:

As a Admin Assistant you must have time management skills, an ability to multi-task, meet deadlines and be organised.

Customer service skills is a plus since part of your role requires you to communicate to clients over the phone.

You will also have an opportunity to play an essential part of the growth of our firm.

About us
Crystal Migration was established in May 2019 in Sydney by Founder and Director, Ruslan Ahmadzai (Ross).

Our mission is to provide clients with a one stop shop immigration service, yet ensure that each client receives a personalised service depending on the clients' individual needs.

Our firm is growing rapidly, and we are looking for a new team member to join our dynamic team.

Our main services include, but are not limited to:

  • Immigration consultancy, advisory and solutions for both individual and corporate clients
  • Permanent Residency and Citizenship pathways
  • Expatriation of foreign nationals (Global Mobility Services)
  • Monitoring, Auditing and Compliance
  • Judicial and AAT representation in migration matters
  • Ad hoc Immigration services including advisory services for employers as well as visa applicants
  • Strategic global mobility solutions
  • CPDs tailored to Migration Professionals, as part of Crystal Migration Training

Position requirements:

  • Previous experience as an Admin Assistant (preferred)
  • Ability to navigate through paperless technology

Your role will involve:

  • Assisting migration agents/solicitors with daytoday operations of files/client management/administrative tasks including updating client database
  • Communicating with relevant bodies
  • Managing renewals of licenses
  • Paying office bills
  • Be the first point of contact for clients and answering enquiries
  • Coordinating with clients
  • Following up on enquiries
  • Managing meetings on Zoom platform
  • Contributing to the growth of the business through constructive feedback and value adding
  • Support the Management in their admin tasks

We expect you to have the following skills:

  • Attention to detail
  • Excellent telephone manner
  • Clear and concise communication
  • Ability to work autonomously and unsupervised
  • Enjoyment from working in a small business environment with a flexible approach
  • Organisational and time management skills
  • Team player
  • Adaptability
  • Critical thinking skills
  • Proficient in Microsoft Office, Google Drive, Xero, Zoom (preferred)
  • Decision making skills

What we have to offer:

  • Dynamic and supportive environment
  • Opportunity to work with one of the best in the business
  • Ongoing training
  • Ability to be engaged in cross over work in other entities of the business

Applications:

Benefits:

  • Employee mentoring program
  • Professional development assistance

Schedule:

  • From Monday to Fridays 8:30am to 5pm

Salary:
$50,000.00 per year

Benefits:

  • Referral program

Schedule:

  • 8 hour shift

Supplemental pay types:

  • Commission
  • Performance bonus

Ability to commute/relocate:

  • SYDNEY, NSW 2000: Reliably commute or planning to relocate before starting work (required)

Experience:

Microsoft Office: 1 year (preferred)

  • Administration: 1 year (preferred)

Work Authorisation:

  • Australia (preferred)

Work Location:
In person

Application Deadline: 15/05/2023

Expected Start Date: 22/05/2023

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