Executive Support Officer

2 weeks ago

Brisbane, Queensland, Australia The State of Queensland Full time
Executive Support Officer - School Resourcing Review

Education (Organisation site )
Policy, Performance, International and Intergovernmental Division

Are you looking for a great opportunity to extend your skills and experience in administration and support? The School Resourcing Review is seeking an Executive Officer to join our small team to help support us undertaking an exciting multidisciplinary project.

Job details

Position status

Position status Fixed Term Temporary

Position type

Position type Flexible full-time

Occupational group

Occupational group Administration

Classification

Classification AO4

Workplace Location

Job ad reference

Job ad reference QLD/CO570096/24T

Closing date 23-Jun-2024

Yearly salary

Yearly salary $ $94871

Fortnightly salary

Fortnightly salary $ $

Job duration

Job duration A period of 6 months, unless otherwise determined

The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

Your Role:

As an Executive Services Officer, your key responsibilities will include:

  • Provide research, administrative, financial and human resource support for the Executive Director and teams.
  • Use software packages to provide professional presentation of documentation and presentations, including computer software applications such as word processing, electronic diaries, email and correspondence tracking systems and PowerPoint.
  • Provide effective correspondence and work flow monitoring to monitor important issues and coordinate or prepare briefing materials and correspondence which supports the Executive Director and teams.
  • Provide administrative and executive support including arranging appointments and meetings, coordinating agendas, making travel and accommodation arrangements, and liaising with internal and external parties for meetings.
  • Monitor business unit expenses including reconciliation of corporate card statements, payroll and cab charge reports, invoice requests, journal vouchers, stationery requests and prepare accurate and timely financial reports.
  • Analyse and report on financial data to identify options to assist the Executive Director and line managers.
  • Assist with the processes for the recruitment, selection and induction of branch staff, including assisting and organising recruitment and selection panels.
  • Provide advice and guidance on procurement, asset and accommodation issues and requests as required.

Please refer to the attached role description for any mandatory requirements for this position.

Interested? To Apply:

  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
  • Attach a 2-page response to the How you will be assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.

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