Office Manager

2 weeks ago

Melbourne, Victoria, Australia SEC Newgate Full time
At SEC Newgate, our people are what set us apart and are at the heart of our success.

We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their personal goals.

We look for people who are curious, self-motivated and collaborative.

If you are like-minded and are motivated by working with a talented team on issues that matter, read below for what's on offer.


Overview
We are hiring an
Office Manager who will act as the business's eyes and ears.

The Office Manager will be the first person clients, visitors and guests interact with when they arrive at the Melbourne office and they are welcoming and well-presented.

You will have a finger on the pulse and possess a can-do attitude to ensure the office runs smoothly.

Your role is integral to the success of the business and it is your responsibility to keep our office guest-ready.


Skills and Responsibility

Office Management

  • Responsible for answering all incoming phone calls to the office, directing calls, taking messages where necessary and ensuring messages are delivered to consultants accurately and in a timely manner
  • Manage meeting room bookings, meet and greet all visitors to the office, ensure that meeting rooms are set up in advance of meetings and cleared and cleaned following
  • Liaise with building management and contractors with regards to office maintenance, as required
  • Liaise with outsourced IT support and assist with IT setup, as required
  • Manage staff amenities, oversee the order of office supplies such as stationery, food and beverage
  • Liaise with Business Support staff across all offices to ensure the business runs efficiently and effectively
  • Uphold and ensure the general office space, including the kitchen are kept tidy
  • Restock stationery supplies; printer is full of paper, check toner levels, staplers are full and working etc.
  • Daily replenishment of cupboards and staff amenities (snacks, fizzy, tea, fruit etc.)
  • Distribute/collect mail and arrange couriers.
  • Backfill support for interstate office managers when required

Administrative Support

  • Manage administration in relation to client projects including setup and scheduling of meetings, supporting proposal development, formatting documents and managing deadlines
  • Lead and coordinate logistics for internal and external meetings including meeting preparation, recording actions and follow up to support project progression
  • Manage key relationships to ensure delivery of a quality service and outcomes to our clients
  • Share responsibility as executive support for the Melbourne Office Head
  • Effectively manage inbox and calendars of Partners to support their productivity to progress client outcomes
  • Assist in the setup for new starters, including general induction and ordering business cards/stationery
  • Organise and coordinate travel and accommodation requirements according to company policies
  • Assist with tasks such as printing, binding, filing
  • Assist weekly media schedule
  • Organise special occasion flowers/gifts
  • Database maintenance updating contact details as required (HubSpot)
  • Other ad hoc administrative and business support as required

Event Coordination

  • Contribute to the maintenance of the national events calendar
  • Coordinate logistics for office events including client functions, board room lunches and internal staff events as requested.

Key Skills and Attributes:

  • Strong focus on client service and experience
  • Experience providing executive support
  • Strong organisational skills, project management skills, ability to prioritise tasks and meet deadlines
  • Professional presentation
  • Strong verbal and written communication and interpersonal skills
  • Organised, logical, efficient, prompt and consistent approach to running the office
  • Be teamfocused with a positive attitude to contribute to the important team culture
  • Ability to interact at all levels within the firm
  • Be proactive with a high level of attention to detail and accuracy


 Strong IT skills
  • Excellent MS Office skills ideally including Outlook, Word, Excel, PowerPoint etc

About Us

SEC Newgate Australia

125 People - 6 offices nationally


As Australia's largest full-service strategic communications firm, SEC Newgate understands the environment and helps to build a communications and engagement strategy that goes to the heart of our clients' challenges.

With 6 offices nationally and a network around the world, we bring a level of trust, expertise, collaboration and support to our clients that few others can match.


We have extensive expertise in corporate positioning and reputation building, issues campaigning, issues management and crisis communications, and are trusted by some of Australia's leading companies, government departments and peak bodies.

Click here to find out more about SEC Newgate Australia

Why SEC Newgate?

  • We want people to

  • Records Officer

    2 weeks ago

    Melbourne, Victoria, Australia Office of Public Prosecutions Full time

    The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the Director of Public Prosecutions (DPP). Matters prosecuted by the DPP and the OPP involve serious crimes or matters that are of significance to the fair and effective operation of the...

  • Case Management Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of the Victorian Information Commissioner Full time

    Join Victoria's energetic, driven and collaborative information rights regulator.Reporting to the Manager, Registry and Case Support, the Case Management Officer is a member of the Registry and Case Support team.The Case Management Officer is a central administrative and operational support for the effective performance of the office.The Case Management...

  • Accountant / Client Manager

    2 weeks ago

    Melbourne, Victoria, Australia The Breakthrough Office Full time

    Are you an experienced client-facing accountant who thrives in building and maintaining client relationships? Is Not-for-profit a sector you have experience with or highly motivated by? Is mentoring and coaching part of your leadership skillset? If so, we have a rewarding and unique opportunity just for you.About you:As we continue to grow, we are seeking a...

  • Relationship Officer – APS 6

    2 weeks ago

    Melbourne, Victoria, Australia Australian Taxation Office Full time

    Client Engagement Group, Enterprise Solutions and Technology Various locations in ACT, NSW, QLD, SA, TAS & VIC Ongoing/non-ongoing, full-time/part-time, $94,235 - $108, % super We are seeking experienced Relationship Officers to join our Client Engagement and Enterprise Solutions and Technology groups.As a Relationship Officer, you will communicate and...

  • Billing Officer

    2 weeks ago

    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    No weekend work Full time and part time positions available- _Team environment__Are you a friendly and resourceful professional, looking to work in a vibrant and dynamic healthcare organisation? Healthscope's Centralised Billing and Collections Hub is seeking outstanding customer service focused individuals to join our busy Billings team as a Billing Officer...

  • Records Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of Public Prosecutions Full time

    Records Officer - Records Management Services (2 positions)(Fixed Term - Up to 12 months)Records Officer (Archiving) - Full-timeRecords Officer - 0.6 Full-time equivalentThe Office of Public Prosecutions (OPP) has exciting opportunities for highly motivated individuals to join our Records Management team as a Records Officer (Archiving) and Records...

  • Technical Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia State Revenue Office Full time

    Technical Officer - Landholder Acquisitions Branch At least ten (10) ongoing roles Salary $73,842 plus 10.5% superannuation VPS Grade Based in Melbourne CBD with hybrid working opportunitiesWhat we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties, levies, grants, and subsidies. We...

  • Depositions Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of Public Prosecutions Full time

    Depositions Officer, Records Management ServicesFull Time, Fixed Term - up to 12 monthsRecords Management Services maintains and contributes to the Office's records and document systems and processes by facilitating recordkeeping best practice, and working with a large volume of electronic records, hardcopy documents and files. Working collaboratively to...

  • Briefings Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of Public Prosecutions Full time

    Briefings Officer (Full Time, Fixed Term - Up to 12 months)The Office of Public Prosecutions (OPP) has an opportunity for a highly motivated individual to join our organisation as a Briefings Officer within Briefings Services division.Reporting to the Manager, Briefing Services, the Briefings Officer is responsible for providing support services to the...

  • Briefings Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of Public Prosecutions Full time

    Full Time, Fixed Term - 12 monthsThe Office of Public Prosecutions (OPP) has an opportunity for a highly motivated individual to join our organisation as a Briefings Officer within Briefings Services teamA successful incumbent will be involved in liaising with solicitors, updating our casefile system and providing general administrative support to the...

  • Aus (Melbourne) - Consular Manager - Victoria

    2 weeks ago

    Melbourne, Victoria, Australia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job:The British Consulate-General in Melbourne is part of a global network providing a wide range of consular assistance and services to British people in Australia, in line with the Foreign Commonwealth and Development Office's (FCDO) published Consular Guidance and Customer Charter, Consular...

  • Chief Nursing Officer

    2 weeks ago

    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    Healthscope Chief Nursing OfficerThe RoleThe Chief Nursing Officer (CNO) is accountable for providing Healthscope with strong clinical leadership to ensure delivery of safe, quality patient care and advances the vision for nursing and midwifery experience and professional practice whilst providing strategic advice to the Healthscope Executive and Board.The...

  • Information and Records Management Manager

    2 weeks ago

    Melbourne City Centre, Victoria, Australia State Revenue Office Full time

    Information and Records Management Manager, Forensics and Information Management Ongoing role in the Forensics and Information Management Branch, Corporate Services Salary $129,379 plus 11% superannuation VPS Grade Based in Melbourne CBD or Ballarat, with hybrid working arrangementsWhat we offerThe State Revenue Office is the Victorian Government's revenue...

  • Temporary Marketing Executive

    2 weeks ago

    Melbourne, Victoria, Australia Office Angels Full time

    Job Title: Temporary Marketing Executive - Global Household BrandHourly Rate: 13.50 an hour + Office Angels Benefits + Holiday PayStart Date: ASAPHours: 09:00 - 17:30, Monday to FridayDuration: Until September 2024Location: East Leeds, LS15 with parking - Hybrid WorkingIn this role, you'll be instrumental in supporting a variety of marketing endeavours to...

  • IT Service Desk Officer

    2 weeks ago

    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    Permanent Full Time Position- Friendly and supportive work cultureAre you looking for a rewarding career that allows you to combine your professional skill and passion for delivering excellent customer service to people?Our IT department at Healthscope's head office has a vacancy for an enthusiastic and motivated individuals to work alongside our Service...

  • Audio Visual Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of Public Prosecutions Full time

    Join the OPP as an Audio Visual OfficerFull Time - OngoingThey will be tasked with assisting in the delivery of services and training on the Electronic Jury Book system to enhance the presentation of Prosecution Technology Services. The incumbent will also be called on to identify, convert, ingest and edit audio-visual evidence, ensuring compatibility with...

  • Human Resources Administration Officer

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of Public Prosecutions Full time

    Join the OPP as a Human Resources Administration OfficerFixed Term - 2 YearsThe Office of Public Prosecutions (OPP) has an exciting opportunity for a motivated graduate who is looking for the opportunity to development their skills in a true entry level Human Resources role.As part of a small HR administrative team, you will contribute to the smooth and...

  • Legal Support Manager

    2 weeks ago

    Melbourne City Centre, Victoria, Australia Office of Public Prosecutions Full time

    Full Time, Fixed Term - Up to 12 MonthsThe Office of Public Prosecutions (OPP) has an opportunity for highly motivated individuals to join our Executive Services Team in the new role of Legal Support ManagerThe Legal Support Manager will work to lead and oversee legal support staff in the Legal Practice areas. The successful incumbent will be working closely...

  • Knowledge Management Specialist

    2 weeks ago

    Melbourne City Centre, Victoria, Australia State Revenue Office Full time

    One (1) ongoing role in the Knowledge Management Branch, Strategic Development and Customer Engagement Division Salary $105,479 to $127,621 plus 11% superannuation VPS Grade Based in Melbourne CBD or Ballarat, with hybrid working arrangementsWhat we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range...

  • Marketing Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Bendigo office Full time

    Overview A fantastic opportunity now exists to join an industry leading organisation in the marketing department, in a part-time position. O'Connors have a great opportunity to join the company in a Marketing Coordinator position to coordinate content and information to execute successful marketing strategies and communication across the group. In this key...