Program Coordinator

1 week ago

Brisbane, Queensland, Australia Hudson Australia Full time

The Program Coordinator role works in an operational management capacity to support the Senior ICT Program Manager, leadership team, and wider program to ensure the Service Delivery Transformation (SDT) Program is meeting governance requirements and is strongly supported and organised to continue progressing forwards with delivery with mínimal administrative blockers or delays.

The SDT Program is a fast-paced high priority program, now in the exciting final stages of delivery.

This role will require strong organisational, flexibility, open-mindedness, and resourcefulness skills, whilst remaining within the boundaries of set Queensland Government and OIR policies and procedures.


Role responsibilities and tasks vary from day-to-day depending on shifting program priorities and routine timeframes based around reporting requirements and meeting scheduling, including Program and Project Boards.

The role deals with a wide range of people from within the program and across OIR so ability to build rapport and maintain strong relationships is important.


Information Communication and Technology Services (ICTS) is a business unit within the Business and Corporate Services (BCS) directorate of OIR.

BCS delivers key corporate activities and functions in support of the departmental operations. ICTS provides information and communication technology services, advice, and support to OIR.

ICTS is undertaking a digital transformation program, called the Service Delivery Transformation (SDT)


Program, to deliver people, process, and technology solutions for OIR's Workplace Health and Safety, Electrical Safety Office, and Statewide Investigations directorates.


The ICT component is being delivered through a cloud-based solution known as _RAPID_ on the Appian platform, with implementation partner Procensol.

An iterative Agile approach is being used to design, build, test, and deploy the solution components. In future the _RAPID_ solution is expected to be deployed to other OIR business units and internal customers.

There are five active projects within the SDT Program:

  • Compliance in the Field (CitF);
  • Electrical Safety Office Licensing (ESOL);
  • Statewide Investigation Solution (SWIS);
  • RAPID Integration to SharePoint Online (RISO); and
  • SDT Reporting.


There are also seven active workstreams supporting the projects: Business Process, Change and Communications, Test Practice, Architecture and Technical, Data and Document Migration, Post Go Live Operating Model and Go Live Release Management.


Key Responsibilities for the role:

As the Program Coordinator you will have responsibility for the following:

  • Supporting the Senior ICT Program Manager in the administration of the program, such as scheduling meetings and activities, preparing monthly reporting, development of Briefing Notes, assisting with recruitment, and any other requirements that arise from within the program and OIR.
  • Supporting the Senior ICT Program Manager in managing contracts for approx. 40 agency contractors (such as extensions and variations) and assisting with Procensol contract variations.
  • Providing secretariat support for the Program Board, two Project Boards, and others as required, in producing draft meeting agendas and presentation packs, recording meeting minutes, and tracking approvals, decisions, and actions.
  • Assisting and advising the Contracts and Finance Officer in managing the program financials.
  • Coordinating governance and assurance requirements for the program, including consolidating documentation for health check and stage gate reviews, and maintaining program RAID registers.
  • Facilitating program team member onboarding, induction, and offboarding procedures.
  • Program document management and recordkeeping, including administering the program's SharePoint Online site.
  • Providing administrative and logistics support during the Go Live Coordination period.
  • Assisting in preparing for handover and transition of program artefacts to business as usual, including program close.

Mandatory requirements for the role:

  • 5+ years' experience as a Program/Project Coordinator or Senior Project Support Officer role in a complex ICT project environment.
  • Demonstrated knowledge of Queensland Government business processes and project assurance frameworks.
  • Demonstrated highlevel knowledge of Queensland Government procurement and project financial management practices.
  • Expertise in SharePoint Online and MS Office suite
  • Outlook, Word, Excel, PowerPoint, Project, Visio.
  • PRINCE2, PMP, or other project related qualification.

Desirable skills and knowledge required for the role:

  • Experience in Agile ways of working and familiarity with Jira and Confluence.
  • Experience in MS Project Web App, or similar Portfolio and Project Management (PPM) solution.

EC1. Demonstrated ability to support a senior leader achieve results in a dynamic, high profile work environment characterised by inflexible and difficult to achieve

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Davidson Group Services Full time

    About the CompanyDavidson Technology are working with a Enterprise Federal Government Department. They are seeking an experienced Program Coordinator to join their dynamic team for an initial contract to 30 June 2023.This role has an ASAP start, and is based in Brisbane CBD, with flexible wfh conditions.About the RoleKey Requirements include: Planning,...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Paxus Australia Pty Ltd Full time

    Posted 18 March 202- SalaryNegotiable LocationBrisbane Job type Contract DisciplineIT General Reference265014Job description:Our client is a large government department looking to bring on a Program Coordinator on a contract basis until end of December possible extension). The Program Coordinator role works in an operational management capacity to support...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Clicks IT Recruitment Full time

    Clicks IT Recruitment is currently working with a national organisation that plays a vital role in the safety within the aviation sector.This organisation is in the middle of developing and integrating a once in a generation program, involving world first technology.As such they need a Program Coordinator with resilience and the ability to influence to join...

  • Program Coordinator

    7 days ago

    Brisbane, Queensland, Australia Paxus Australia Pty Ltd Full time

    Posted 29 February 202- SalaryNegotiable LocationBrisbane Job type Contract DisciplineProject Services + Transformation Reference264829Job description:Our client is seeking a talented and motivated Program Coordinator play a pivotal role in supporting the successful delivery of a major ERP Program of work. You will collaborate with various teams and assist...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Talent International Full time

    Job Details:LocationBrisbaneSalaryAU$700 - AU$900 per dayJob TypeContractRefBBBH98391_ ContactSteve JobsonPostedabout 5 hours ago- Canberra, Brisbane or Melbourne Based: Large Engineering program of work:- Baseline clearance required:- 12 month contractAs CMATS Program Coordinator you will be responsible for providing administrative support to the CMATS...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Children, Youth Justice and Multicultural Affairs Full time

    As Programs Coordinator, you will specifically:Provide supervision to staff to ensure the delivery of high-quality programs and activities to young people, in accordance with relevant legislative provisions, statutory delegations, departmental policies, procedures and contemporary best practice. Deliver/source training to staff on group facilitation skills...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Hudson Australia Full time

    Provide support to the Global Program Manager and Regional Hub Program Managers on key project control activities. Coordination of program team governance forums and developing communications, processes and tools to increase the effectiveness of the program teamAssist the Program Manager of ServiceNow program with administrative duties like chasing timesheet...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Exclaim IT Pty Ltd Full time

    Competitive hourly rate on offer: Flexible work arrangements Work in a Queensland Government role Brisbane locationLocation:Brisbane, Queensland - AustraliaWork type:ContractDate Posted:18 March, 2024Reference:#16508About the role.**:The Program Coordinator role works in an operational management capacity to support the Senior ICT Program Manager, leadership...

  • Programming Coordinator

    1 week ago

    Brisbane, Queensland, Australia Museum Full time

    Queensland Museum Rail Workshops holds a significant place in the hearts of locals and visitors alike. A much-loved destination, it stands as a living testament to Ipswich's rich history, industrial heritage, and the pivotal role it played in the evolution of the region, as the birthplace of Queensland Rail - once the site of Queensland's largest employer....

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Ventia Pty Limited Full time

    Program Coordinator: Date: 31 Aug 2023 Location: Brisbane, QLD, AU, 4000 Company: VentiaThe OpportunityBenefits: WFH flexibility Flexible working hours Intermittent travel & networking event opportunities Strong development focus Asset Management and Program Management training, plus the opportunity to obtain PRINCE2 and MSP certifications Supportive...

  • Programs Coordinator

    1 week ago

    Brisbane, Queensland, Australia The Smith Family Full time

    Make a difference to young Australians through supporting their education Permanent full time position Based in Townsville, QLD The Smith Family is a children's education charity that helps young Australians experiencing disadvantage to create better futures for themselves through harnessing the power of education. We are seeking an experienced Programs...

  • Program Coordinator

    7 days ago

    Brisbane, Queensland, Australia Immersion Global Education Full time

    Immersion Global EducationProgram CoordinatorDates: February 2024Hours: Average - 7 hours per dayRate: $35 per hourWe are seeking an enthusiastic, energetic and responsible individual to assist in coordinating our dynamic Immersion Program in Brisbane.Indicative Duties:Supervising students during program, especially during excursions.Requirements: Experience...

  • Programs Coordinator

    1 week ago

    Brisbane, Queensland, Australia The Smith Family Full time

    Make a difference to young Australians through supporting their education Permanent Full Time position Based in Toowoomba, QLD The Smith Family is a children's education charity that helps young Australians experiencing disadvantage to create better futures for themselves through harnessing the power of education. We are seeking an experienced Programs...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Queensland Police Service Full time

    Police connecting at risk and vulnerable community members to external support service providers has become an embedded strategy of QPS frontline operational policing. Simply known as 'Police Referrals', this strategy enables early and effective interventions in relation to a broad range of social issues where referred individuals are engaged to achieve...

  • Programs and Events Coordinator

    1 week ago

    Brisbane, Queensland, Australia Education Full time

    About the Department of Education:The Strategic Communication & Engagement (SCE) branch is responsible for the department's corporate communications, sponsorship and events as well as media and social media. Services provided by SCE ensures that the department has a strategic corporate communications framework and consistent approach to engaging with...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Transport and Main Roads Full time

    At TMR, we place great value in the role that entry pathways and recruitment plays in reaching our organisational goals.As a progressive organization, we are dedicated to growing an inclusive and diverse workplace where every employee can thrive. We are looking for a talented Program Coordinator, Talent Initiatives to join our team and play a pivotal role in...

  • Metadata Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Communities, Housing and Digital Economy Full time

    We're looking for a Metadata Program Coordinator to join our Collections & Discovery team on a fixed-term temporary basis.In this role you will lead the coordination of all elements of the First Nations Metadata Improvement Program - an important program that is contributing to improving the discoverability of First Nations records through metadata...

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Lime Recruitment Full time

    Lime Recruitment is currently working with a large Queensland government department to recruit a Project Coordinator (AO5) contract to 27/09/2024 based in the Brisbane CBD and working from home.In this role you will: Research and analyze data provided, evaluate options, and develop sound solutions consistent with the client's strategic directions. Assist...

  • Program Training Coordinator

    1 week ago

    Brisbane, Queensland, Australia Lockheed Martin Australia Full time

    Qld, Brisbane Service Delivery 12415BRAbout us: Lockheed Martin is a dynamic, growing, and energetic organisation offering stimulating, challenging work at the forefront of technology. Lockheed Martin is a leader in Australia's National Security, and our collaboration with Australian industry spans the Aeronautics, Maritime, Surveillance and Defence domains....

  • Program Coordinator

    1 week ago

    Brisbane, Queensland, Australia Exclaim IT Pty Ltd Full time

    Competitive hourly market rates: Initial contract till December 2024, with possible extensions Flexible hybrid working arrangements Excellent role with a large government clientLocation:Brisbane, Queensland - AustraliaWork type:ContractDate Posted:3 July, 2023Reference:#15833About the role.**:This role will be responsible for supporting key functions of one...