Assistant Company Secretary

1 week ago

Brisbane, Queensland, Australia Cromwell Property Group Full time
About You


Cromwell is seeking a motivated Company Secretariat Administrator or Board Administrator to join our legal and secretariat team in the role of Assistant Company Secretary.

As our newest team member, you will be recognised for your unique skills, diverse ideas, abilities and creativity. We thrive on diversity and value the fresh perspectives you will bring to the table.


We are looking for a strong team player who is enthusiastic and has a high-level self-organisation and prioritisation skills, with the ability to juggle competing priorities.

As an Assistant Company Secretary, you will have exceptional attention to detail and written and verbal communication skills and strong time management skills.

You will also be comfortable to work autonomously and as part of a high performing team.


Key attributes that are highly valued in this role, are being process driven, having a view to efficiency and the bigger picture, having a questioning mind, an ability to self-educate, a desire to learn and self-motivation.

About the Role

The Assistant Company Secretary is a permanent full-time position based in Brisbane.


Reporting to the Company Secretary and Senior Legal Counsel, you will provide secretariat services to internal stakeholders and provide a high level of support to the Company Secretary and Senior Legal Counsel in a fast-paced and friendly environment.


Key Responsibilities:

  • Coordinate the organisation of and preparation for Board and Board Committee meetings.
  • Coordinate management reporting to Board and Board Committees.
  • Collate all necessary Board and Board Committee papers and organise timely dispatch to Directors prior to meetings.
  • Prepare and manage the Board and Board Committee meeting calendar.
  • Organise Cromwell Property Group securityholder meetings (including the Annual General Meeting).
  • Coordinate procedural matters for subsidiary companies (for example, annual company statements and solvency resolutions) to ensure compliance with statutory requirements.
  • Coordinate lodgement of all statutory forms in a timely manner.
  • Maintain Secretariat registers including for subsidiary companies, unit trusts and material documents.
  • Coordinate the establishment of new subsidiary companies and unit trusts.
  • Maintain and coordinate completion of Secretariat annual calendar of deliverables.
  • Assist the Company Secretary as required with secretariat and corporate governance matters.
  • Record and maintain Board and Board Committee minutes ensuring all followup actions are properly communicated.
What we bring- Agile Working (Hybrid Working)- Yearly Performance Bonuses for all roles- Birthday Leave, Public Holiday Swaps & Volunteer Leave- 16-week Cromwell paid parental leave (available after 3 months of employment)- Access to a wide variety of courses on LinkedIn Learning- $299 Employee Health and Wellbeing benefit- Corporate Discounts on Banking, Gym Memberships, Health Products and Activewear- Inclusive Leave Policy (Career Breaks, Grandparents Leave, Personal Leave Top-ups, Special leave)- Employee Referral Bonus- Financial support for training programs- Ongoing development and networking opportunities for all employees

How to Apply

About Us

Our vision is to be a trusted, real estate fund manager, recognised for our transparency, authenticity and creativity. To achieve this vision, we need people with the skills, ingenuity, creativity and desire to succeed.

Our multidisciplinary team is made up of people from diverse backgrounds with unique experiences and perspectives.

We're committed to fostering an inclusive, equitable and respectful culture that allows our people to be their true and authentic selves.

We believe this critical to the success as of our business.

We'd love to have you as part of our team, and we're excited to see what you could bring to this role.


  • Unsolicited agency resumes will not be accepted for this position and Cromwell will not honour any fees related to resumes that are submitted directly to hiring managers and not through our approved process._

  • Company Secretary

    2 weeks ago

    Brisbane, Queensland, Australia JS Careers Full time

    Company Secretary - Senior Manager - Investment Management JS Careers is currently assisting an exciting investment management firm to source a newly created assistant company secretarial position at the Senior Manager level.This role will assist in the preparation of board and regulatory required materials, management of legal and company secretarial...

  • Company Secretary

    1 week ago

    Brisbane, Queensland, Australia JS Careers Full time

    Company Secretary - Senior Manager - Investment ManagementJS Careers is currently assisting an exciting investment management firm to source a newly created assistant company secretarial position at the Senior Manager level. This role will assist in the preparation of board and regulatory required materials, management of legal and company secretarial...

  • Company Secretary Assistant

    1 week ago

    Brisbane, Queensland, Australia Sugar Research Australia Full time

    Make a significant difference in facilitating Board activitiesNew office in Brisbane CBDSupportive and dedicated Company SecretarySugar Research Australia (SRA)Sugar Research Australia invests in and manages a portfolio of research, development and adoption projects that drive productivity, profitability and sustainability for the Australian sugarcane...

  • Assistant Company Secretary

    1 week ago

    Brisbane, Queensland, Australia Cromwell Property Group Full time

    Assistant Company SecretaryAbout YouCromwell is seeking a motivated Company Secretariat Administrator or Board Administrator to join our legal and secretariat team in the role of Assistant Company Secretary. As our newest team member, you will be recognised for your unique skills, diverse ideas, abilities and creativity. We thrive on diversity and value the...

  • Company Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Goodstart Early Learning Ltd Full time

    Goodstart is Australia's largest early learning provider. As a not-for-profit social enterprise, we exist purely to improve the lives of Australia's children and their families. Our people are our foundation, together we are working to ensure children have the learning, development and wellbeing outcomes they need for school and life.Role: Company...

  • Assistant Company Secretary

    1 week ago

    Brisbane, Queensland, Australia Arrow Energy Full time

    About UsArrow Energy ("Arrow") is an integrated coal seam gas (CSG) company, which develops gas fields, produces, and sells CSG, and generates electricity. We have safely and sustainably developed CSG since 2000 and supplied it commercially since for both industrial use and power generation in Queensland, and for power generation in the east coast gas...

  • Company Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Day One Recruitment Full time

    ASIC and ACNC regulations, Australian Charity, and Company Law focused Hybrid working and NFP salary packaging on offer.Our clientDeaf Connect is the largest whole-of-life service provider for Deaf, Deafblind and hard of hearing Australians, with offices across Queensland and New South Wales, Adelaide, Melbourne and Darwin.The company's focus is on community...

  • Company Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Edmund Rice Education Australia Flexible Schools Ltd Full time

    About the roleResponsibilities: Organizing and attending Board meetings, including preparing agendas, minutes, and resolutions, ensuring timely communication with all relevant parties. Providing guidance on corporate governance matters and ensure compliance with legal and regulatory obligations. Maintaining statutory registers and records, ensuring accuracy...

  • General Counsel and Company Secretary

    2 weeks ago

    Brisbane, Queensland, Australia OnTalent Full time

    Provide a full suite of legal services to the Multicap Group Establish & manage a panel of preferred legal advisors with an outsourcing model Provide highlevel administrative & governance advice to the Multicap BoardMulticap is a highly regarded not for profit organisation which was established to enhance the quality of life for people with a disability in...

  • Company Secretary/general Counsel

    2 weeks ago

    Brisbane, Queensland, Australia Davidson Group Services Full time

    About the CompanyDavidson are currently working with a state government client who are seeking an experienced Company Secretary.About the RoleThe Company Secretary position is vital in maintaining the integrity of governance processes, enhancing the quality and relevance of information for Board discussions, and serving as a key advisor and facilitator...

  • Paralegal / with Assisting Company Secretary Duties

    2 weeks ago

    Brisbane, Queensland, Australia Day One Recruitment Full time

    Senior Paralegal salary circa $90,000 to $105,000 plus superannuation Brisbane CBD location National brand with global tiesOur client is a national brand with global ties. The business is becoming a major player throughout the Australian financial services sector.This company has been active in the Australian market for around seven years and they are...

  • Assistant Committee Secretary

    1 week ago

    Brisbane, Queensland, Australia Parliamentary Service Full time

    There are two positions available, 1 temporary to December 2023 and 1 contract for a period of 3 years.The primary objectives of the positions are to:Support the Committee Secretary or Inquiry Secretary to facilitate the conduct of committee inquiries, publication of committee findings, and fulfil other committee responsibilities;- undertake research and...

  • Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia Dare Legal Recruitment Full time

    Award Winning Specialist Law Firm Progressive Firm Culture Competitive Remuneration PackageOur ClientWe are currently working with a well respected firm who are in the search for a Legal Secretary with 5 years' Property and Commercial experience to support their busy team.This progressive firm offers its staff an outstanding array of benefits in addition to...

  • Manager Company Secretariat

    1 week ago

    Brisbane, Queensland, Australia Efinancialcareers Ltd. Full time

    Flexible locations of Sydney or Brisbane Working directly with the Executive Leadership Team and the Board Initial 6-month full-time contract Flexible locations of Sydney or Brisbane Working directly with the Executive Leadership Team and the Board We are currently looking to appoint a Manager, Company Secretariat on an initial 6-month contract.This role is...

  • Manager Company Secretariat

    1 week ago

    Brisbane, Queensland, Australia EFinancialCareers Ltd. Full time

    Flexible locations of Sydney or BrisbaneWorking directly with the Executive Leadership Team and the BoardInitial 6-month full-time contractFlexible locations of Sydney or BrisbaneWorking directly with the Executive Leadership Team and the Board We are currently looking to appoint a Manager, Company Secretariaton an initial 6-month contract.This role is...

  • Legal Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Empire Group Full time

    Work for a leading boutique Brisbane CBD aw firm as a Legal Secretary. Working in Body Corporate Law ... Minimum of 2 years Legal Secretary experience is essential (any area)Riverfront offices - corporate officesSupporting a Partner and the team The role As a Legal Secretary, you will support a Partner and the team in Body Corporate department. Your duties...

  • Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia The Andersen Partnership Full time

    New Vacancy available due to excellent client retention and expansion Good, Vibrant TeamCompany:This organisation are a well known Law Firm in the Brisbane CBD. They have National Presence and a very strong reputation throughout the whole of Australia. They have superb offices and an enviable culture. They are looking to recruit due to expansion and...

  • Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia Empire Careers Full time

    Brisbane CBD QLD Full time Great team culture where you will be appreciated for your efforts Central Brisbane CBD location close to transport, cafes, eateries and shops Work across a variety of insurance law areasLegal Secretary - Defendant InsuranceSpecialist defendant law firm with approachable partners and friendly working environment. Great team culture...

  • Legal Secretary

    1 week ago

    Brisbane, Queensland, Australia Elias Recruitment Full time

    Legal Secretary$65-75K+sBrisbane CBD Elias Recruitment is one of Australia's leading legal recruiters. We work with the best Law Firms and recruit highly sought after positions. We are currently seeking a Legal Secretary to support 2 x Principals, 2 x Lawyers and a Paralegal for this high performing Insurance Litigation team of a highly respected national...

  • Legal Secretary

    2 weeks ago

    Brisbane, Queensland, Australia Empire Careers Full time

    Brisbane CBD QLD Contract/TempLegal Secretary TemporaryBrisbane CBD | National Firm | ASAP Start**NEW ROLE Fantastic opportunity to join a leading national law firm, working across several areas of law. Great opportunity long term temp work National law firm with corporate, friendly environment Role with varietyThe Role:We are currently seeking a superstar...