Junior School Receptionist

2 weeks ago

Kew, Victoria, Australia Ruyton Girls' School Full time

Position:
Junior School Reception

Department:
Junior School

Reporting to:
Head of Junior School

Schedule:
Part-time, FTE0.2, Fridays only, 8.00am - 4.00pm

PD Updated:
May 2023

Ruyton Girls' School is a forward-thinking independent K - 12 school with a long tradition of academic
success and co-curricular achievement. Our focus is on preparing girls for a lifetime of learning, leadership
and engagement in our global community.

***The Junior School Receptionist is responsible for performing a variety of administrative duties, primarily
supporting the Junior School students, families and staff. As the first point of contact for visitors and
enquiries, this busy role is also responsible for all Junior School Reception activities, ensuring a warm,
friendly, professional, and effective manner, and the very highest level of customer service.

**RESPONSIBILITIES AND DUTIES
Ruyton has a responsive organisational culture and, as such this role may be altered to adapt to the evolving
needs of the School.

The Junior School Receptionist responsibilities include but are not limited to:

Administrative Support
Actively participating as a member of the Administration team to ensure students, families and
staff are well supported through the ebb and flow of the School year. This includes the following

tasks**:

  • Recording all student absentees on a daily basis and following up on all unnotified absences
  • Supporting the Head of Junior School as requested including arranging meetings with staff, parents and
  • Coordinating communication between teachers and families
  • Managing Co-Curricular activities and maintaining the Ruyton Co-Curricular Intranet page
  • Assisting in preparations for Parent Teacher interviews and Junior School functions
  • Ordering Junior school stationery as requested by JS staff
  • Responding to requests for First aid and liaising with the Health Centre
  • Assisting with Camp preparation and departure
  • Liaising with the Maintenance department with any requests
  • Ensuring there is sufficient catering supplies in the JS staffroom and assist in the preparation of catering
for JS staff events

  • Corresponding with the City of Boroondara regarding Crossing Supervision and arranging alternative
supervision as required

payment).

Reception

  • Greeting visitors to Junior School Reception, ensuring they are signed in and either informing relevant
staff of their arrival or directing them to appropriate locations within the School

  • Answering incoming calls and transferring to the appropriate extension or taking a message
  • Monitoring and appropriately responding to messages on the answering machine
  • Responding to general queries from students and families.

New Enrolments

  • Liaising with the Registrar as required
  • Preparing documentation for Enrolment Interviews and arranging tour guides for interviews & open days
  • Preparing new student packs and orientation booklets
  • Assisting in for perspective students to spend a day at Ruyton.

KEY WORKING RELATIONSHIPS

  • Deputy Head of Junior School
  • Head of Junior School
  • Responsible to the Principal.
**EXPECTATIONS OF STAFF
Ruyton staff members are expected to maintain professional and responsible attitudes, and to communicate
respectfully and effectively.

All Ruyton staff members are required to:

  • Treat each other with courtesy and respect
  • Respect the right of each person to learn/work without disruption
  • Accept responsibility for their own progress and development
  • Accept responsibility for maintaining safe, clean, and pleasant surroundings
  • Demonstrate selfrespect and uphold Ruyton's reputation through their appearance and actions
  • Understand and abide by all child safe principles
  • Notify responsible staff promptly any occupational, health and safety issue/s which compromise the aim
of maintaining a safe school environment

  • Support the vision, ethos, and culture of the School
  • Contribute to and support the strategic directions of the School
  • Support all Ruyton policies
  • Obey the law.
**QUALIFICATIONS, SKILLS AND EXPERIENCE

Essential Criteria

  • An ability to work independently and as part of a team.
  • A selfstarter with a high level of attention to detail and accuracy and who is well organised.
  • Demonstrated ability to make good judgements, and to take responsibility for outcomes
  • Strong technical skills, including Microsoft Office and Google Suite
  • Able to accept responsibility for and manage own work
  • Able to contribute to improvement processes and implement new procedures.

Personal Qualities

  • Well organised and flexible
  • Strong collaboration, communication and timemanagement skills
  • Possess and encourage a growth mindset
  • Patient and relationshiporiented
  • Enthusiastic and conscientious
  • Committed to continual personal and professional growth
  • Professional presentation and manner
  • Actively pursue excellence
  • Balanced approach to life.

Qualifications and Training

  • Must hol

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