Business Operations Specialist

2 weeks ago

Brisbane, Queensland, Australia Momentus Technologies Full time
Company Description

Who We Are:


Interested in joining our team? Here is some more information about us Momentus provides industry-leading event and venue management software to customers in over 50 countries around the world, serving thousands of customers that power millions of events.

In the age of digital transformation, our comprehensive platform offers event professionals leading-edge SaaS technology that provides a 360 view of their business, allowing them to cut costs, save time, and increase revenue.

Momentus is used for top shows from across the world, famous museums, global convention centers, performing arts venues, professional sports arenas, and other unique events.

Our client list includes The Apollo Theatre, Mercedes-Benz Stadium, Harvard University, Portland'5 Centers for the Arts, the Javitz Center, and St.

Louis Art Museum.

Some of our global clients include:
ExCel London, Museum of Contemporary Art Australia, the Porsche Experience Center in Germany and the Sydney Opera House.

Surround yourself with highly motivated co-workers that push you to be your best each day.

Momentus offers the career opportunities and fast-paced, exciting environment of a growth company where you can make a direct impact on our product and customers.


Job Description:


The Business Operations Specialist is primarily responsible for coordinating administrative, accounts payable / receivable and payroll functions in addition to office management functions.

This position works closely with all teams and is responsible for providing complete, accurate and timely services.

The Business Operations Specialist must be a team player who possesses a positive attitude and is self-motivated, energetic, accurate, detail-oriented, organized, analytical and resourceful.

He/she must be able to adapt to a fast-paced, changing environment and exercise independent thought to constantly challenge and improve the status quo.


  • Maintain a consistently professional presence in the Executive office
  • Process team member reimbursements.
  • Review all invoices for appropriate documentation and seek approval prior to payment
  • Code and enter accounts payable invoices
  • Assist in collections in partnership with the Accounting team in the region.
  • Perform week and monthend reconciliation with clients and vendors
  • Assist with recruiting process including setting up interviews with functional leaders, as needed
  • Support team member Onboarding and Offboarding tasks, which may include assisting the IT functional team.
  • Assisting the IT team where needed to help fill orders, deliver orders to employees and/or track inventory.
  • Establish and maintain team member records; team member information and emergency contact details
  • Partner with vendors for maintenance orders and office supplies
  • Other duties or special projects as required by General or Other Manager
  • Assist with scheduling appointments and travel, answering phones, relaying messages
  • Pick up and deliver internal mail
  • Organize itineraries for incoming executives, international visitors, and new employees
  • Maintain the office supply inventory
  • Maintain the confidentiality of all correspondence and communication within the office
  • Participate as a member of the Social committee
  • Order catering for events
  • Be available with prior notice to have flexible working hours for morning and evening work related activities
  • Assist the Human Resources office with administrative assistance when necessary.

Qualifications:

Must Haves:

  • 35 years Office administration experience
  • 23 years' experience in account reconciliations
  • Ability to work in office min 3 days a week
  • Excellent telephone skills, meticulous with regards to messages and funneling the caller to the right source to resolve the problem
  • Demonstrated organizational skills
  • Must be discreet and able to diffuse difficult situations
  • Ability to handle multiple tasks
  • Competency with basic accounting functions
  • Excellent typing and general secretarial skills
  • Mature, professional demeanor
  • Positive attitude
Additional Information

What's
in it for you?
-
Flex-time:

  • 30 days off, flexible working hours, home office and part time options

International:

  • 400 staff members originating from 30 countries and speaking 20 languages collaborate in a flat hierarchy structure.

Personnel Development:

  • Internal and external development opportunities

Feedback-culture:

  • Annual reviews, department meetings and 1on1's

Health:

  • Fresh fruit & vegetables, muesli, sports groups and changing health classes (e.g. yoga, back excercises, etc.)

Onboarding- individual onboarding for every new staff member

Work Equipment - Modern and ergonomic workplaces

Events - Many staff events, like Team Unite, Family-Day, Happy Hours, Smoothie-Days, Lunch & Learns, BBQ's on the Rooftop Terrace, International Food Day, Christmas Party etc.

Social - Annual company and sta

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