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Project Administration Assistant

3 months ago

Brisbane, Queensland, Australia Civil Mining & Construction Full time

Location:
Eagle Farm, Queensland and onsite as required

Package:
Competitive salary package depending on your experience.
Are you an experienced Project Administrator looking for a job based out of Brisbane and on-site as required? We are looking for an experienced, confident administrator who will enjoy the variety and challenge of supporting our projects throughout Qld and NSW

Why join us?:

  • Exciting new projects to gain valuable experience
  • Supportive working environment & great team culture
  • Leading Tier you won't be just a number


Civil Mining & Construction (CMC) is a leading civil infrastructure, mining and building contractor providing construction solutions to the public and private sectors.

With a strong focus on people, culture and services CMC has earned a reputation as a premier contractor, attracting high calibre employees, clients and projects.


About the role:


With additional exciting projects coming up this year we are recruiting for experienced Project Administration Assistants to join our team based at our Head Office in Eagle Farm Qld.


There is also the requirement to travel and stay at our project locations throughout Qld and NSW, sometimes for a few weeks or months working on our short-term projects.

For these short-term projects, it will be FIFO or DIDO working a specific roster such as 5/2 or 10/4.


Working either from our Eagle Farm Head Office or onsite for a project, you will be responsible for your allocated project/s administration, reporting, timesheets, purchase orders, reconciling invoices, travel bookings and end of month functions.


Tasks & Responsibilities:

  • Collecting, scanning, filing, and distributing paperwork;
  • Data Entry;
  • Invoice and docket matching;
  • Generating purchase orders;
  • Handling correspondence;
  • Maintaining registers;
  • Timesheet entry;
  • Travel and accommodation bookings;
  • General Administration duties;
  • Assisting the project team as required.

About you:

  • Recent experience of onsite project delivery;
  • Be a team player with excellent time management skills and a cando attitude;
  • Ideally, hold a relevant Business Administration qualification (Cert 3/Cert 4/Diploma);
  • A minimum of 12 months experience preparing and reconciling purchase orders and invoices;
  • Ability to facilitate strong working relationships with both internal and external stakeholders;
  • Ability and experience in working in a busy team environment;
  • Good working knowledge of the Advanced Microsoft Office Suite (including Excel, Word, Outlook) and Microsoft Teams;
  • Excellent written and verbal communication skills;
  • Experience with processing and collating of timesheets;
  • Experience with end of month reporting;
  • Strong attention to detail.

Interested?:

As an Equal Opportunity Employer, we welcome applicants from diverse backgrounds.

Women and People of Aboriginal and Torres Strait Island heritage are strongly encouraged to apply.

You will need to have the right to work in Australia for this position.