Administration Officer

2 weeks ago

Brisbane, Queensland, Australia CSIRO Full time

Acknowledgement of Country:


CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia.

We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child Safety:


CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs.

View our Child Safe Policy.

The Opportunity:

-
New Administration Officer role in CSIRO's Energy Business Unit:


  • Bring your flexibility, adaptability and initiative to this role:
-
Join a supportive team with flexible work options
CSIRO's Energy Business Unit is delivering science and technology to enable Australia's transition to a net-zero emissions energy future.

CSIRO's Energy Business Unit is seeking an Administration Officer to join their Science Director's office.

As a member of the Science Director's office, you will primarily provide administration support to the Smart Energy Mission Lead (approx. 60%); the Major Projects and FSP Leads (approx. 30%) as well as contribute to general administration support to the Science Director (approx.

10%) (note:
this breakdown is provided as a guide and may change over time based on role requirements).

If you can work with mínimal direction, show initiative, flexibility and adaptability when managing competing demands, we would love to hear from you

Your duties will include:

For a full list of duties please view the Position Description link below.

  • Provide practical support to the Mission Lead on dealing with issues and interactions with key stakeholders and external parties
  • Ensure prioritised issues for the Mission Lead's attention are effectively managed
  • Prepare and review correspondence and reports that deal with routine matters
  • Monitor and follow up on issues that need to be drawn to the Mission Lead's attention in a timely manner
  • Assist the Business Unit EO or EA to coordinate material needed for reviews, reports or to respond to information requests
  • Assist Science Director Admin Officer in the delivery of major projects as required
  • Establish and maintain electronic document management systems in accordance with CSIRO's record management standards
  • Maintain registers/logs related to specific operational requirements relevant to the Business Unit's operations
  • Assist in or coordinate domestic and international travel arrangements for the Mission, FSP and Major Projects Leads as required
  • Coordinate HSE matters (e.g. safety contacts) on behalf of the Mission, Major Projects and FSP Leads
  • Reconcile credit cards for Mission, Major Projects and FSP Leads

Location:
Brisbane, Qld or Newcastle, NSW

Salary:
AU$68,14- AU$86,733 per annum (pro-rata for part-time) plus up to 15.4% superannuation

Tenure:
Specified Term of 2 years until October 2025

Reference: 94547

To be considered you will need:

Essential

  • Under CSIRO policy only those who meet all essential criteria can be appointed._
  • Demonstrated experience in providing secretarial or administrative support to a line manager and/or team in a fast paced and complex environment.
  • Demonstrated ability to work effectively in a team, positively contributing to the team environment.
  • Demonstrated ability to clearly convey information and ideas, and establish effective interpersonal relationships with a wide variety of people
  • Strong organisational skills, able to prioritise demands, and escalate issues when required
  • Demonstrated ability to professionally handle sensitive and confidential information, and use appropriate judgment and discretion.
  • Ability to work with mínimal direction, and show initiative and adaptability when managing competing demands.
  • Ability to quickly adapt to technological, structural and procedural changes and maintain professionalism and flexibility.
For full details about the role please view the Position Description.

Eligibility:

Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents only.

Flexible Working Arrangements:

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

Diversity and Inclusion:


We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.


About CSIRO:

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology.

We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts.

We collaborate widely and generously and deliver solutions with real impact.

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

CSIRO i

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