Human Resources Coordinator

2 weeks ago

Melbourne, Victoria, Australia AESOP Corporate Full time

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive.

As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.


We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us.

So far, this journey has led us to become a certified B Corp. We are collectively committed to building a more sustainable and inclusive society.

Purpose of the role


We are seeking a passionate and driven Human Resources Coordinator to join us full-time based in our brand new Global Head Office in Collingwood.


In this role, you will act as a key generalist touch point for all Workday administration and system escalations for our Retail and Head Office functions.

You will also be playing a crucial role in Aesop's Zendesk management and support for all tier one HR queries and escalations.


In addition, you'll also play and important role in supporting our Talent Acquisition team, leading all TA administration activities including Workday requisition creation and position management.

You'll own our new hire compliance and processing including employee contract creation as well as managing and coordinating all hire systems.


Key responsibilities

  • Workday administration activities including all system escalations for Retail and Head Office (job changes, org changes, supervisory org creations etc)
  • Responsible for the daily Zendesk management for all tier one queries and escalations
  • Response for managing Talent Acquisition administration including Workday requisition creation, position management, and ensuring correct cost centre allocation for new hires
  • Lead and own new hire compliance and processing including employee contract creation
  • Manage and coordinate all hire systems including Equifax and Xref
  • Assist with coordination of all inperson training across Global Head Office and ANZ Office
  • Support in generating employee reporting requests (employee volunteering hours, active workers reports etc)
  • Support our HR Advisors in data audit activities

What we are looking for

  • Someone who is passionate about all things HR
  • An appreciation of Aesop's approach and a passion for the brand
  • An advocate for process improvement
  • A background in Coordination, ideally in a fastpaced HR environment
  • Experience in HRIS system administration and management
  • Someone with experience in tier 1 case management
  • Excellent written and verbal communication skills
  • Strong organisational skills and experience
  • Strong situational judgement and problemsolving capabilities
  • Above all, someone who is driven and passionate in what they do

What's on Offer


At Aesop, we believe that the best people drive our business to continued success and so we take a holistic approach to employment, promoting employee wellbeing initiatives and encouraging deep connections with the local community through the Aesop Foundation, volunteering, matched giving programs.


In addition, we offer:

  • Flexible working arrangements (we value worklife balance)
  • Generous product discount of up to 50% & complimentary product allocation
  • Hybrid work model, we balance officebased inperson collaboration with remote working
  • Team lunches, sponsored social clubs, team events, and celebrations
  • Parental leave and vaccination leave
  • Individual training budget strong focus on Learning and Development access to the entire LinkedIn training library suite, and funded training programs
  • Home office setup reimbursements
  • Short term incentive bonus programs to reward performance for applicable roles
  • Access to Employee Assistance Program along with other wellbeing offerings including a complimentary Headspace subscription


Aesop is committed to attracting, developing and retaining the very best people by offering a creative and inclusive workplace where talent is truly recognised and rewarded.

We are committed to promoting inclusion for all with the belief that diversity, inclusion and belonging plays an important role in the success of our organisation.

We actively encourage everyone to consider becoming a part of our journey.

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