Personal Assistant Oncology

1 week ago

Moorabbin, Australia Monash Health Full time
Reference Number

  • 6047 Employment Type
  • Full Time Ongoing
  • Entity
  • Monash Health
  • Department
  • Oncology
  • Location
  • Moorabbin Hospital
  • Position Summary
  • Come and work for Victoria's largest Health Service
  • Bring your high level of organisational and time management skills
  • Full time Ongoing position | to commence ASAP

_ Working in healthcare has never been more important or meaningful._
**Our Journey

  • Cancer Services and Moorabbin Hospital Program.**Moorabbin Hospital is home to the Monash Cancer Centre, one of Victoria's premier integrated cancer treatment centres, with radiotherapy services provided in longstanding partnership with the renowned
    Peter MacCallum Cancer Centre.


It uniquely provides the people of southern Melbourne and beyond with access to treatment, care and support services in a single convenient location and close to where they live.

It is also the location of the regional offices of the Southern Melbourne Integrated Cancer Service and Breast Screen Victoria, and a major centre for cancer-related and other medical research.


A Day in the Life:


The Personal Assistant will provide administrative/secretarial support to the Director of Medical Oncology but also to the Director's leadership team and other clinical staff as required.

You will work within an administrative team to provide support to the daily activities, future developments and growth of the Medical Oncology unit through coordination of all aspects of unit administration.

In particular, you will assist with management of all staff members, recruitment, liaison with partner organisations, roster preparation, weekly department meeting management, agendas and minute writing, enquiry management, and interdepartmental communication.


This is a full time ongoing position primarily based at Moorabbin Hospital.

What you bring
Communication skills and teamwork are extremely important in this role as you will be working in a diverse team. You are an experienced Personal / Executive Assistant or have administrative experience at an executive level.

You thrive working in a dynamic, fast paced environment and demonstrate a flexible, can-do attitude and strong organisational, communication and time management skills.


You also possess the following:

  • High level of organisational and time management skills
  • Excellent interpersonal skills and the capacity to function collaboratively within a multidisciplinary team
  • Demonstrated ability to work in a complex environment, to meet task requirements to a high standard and achieve deadlines; and to manage changing priorities in a flexible, positive way
  • Ability to prioritise work and exercise discretion with established policies, guidelines and procedures

_You will also demonstrate_

  • Previous experience working as an Executive, Personal or administrative assistant at Executive level
  • Extensive administrative experience in a healthcare setting is highly desirable but similar experience in other industries will be considered
  • Excellent customer service skills and a high standard of both written and verbal communication skills
  • The ability to use initiative and perform tasks independently and be able to work effectively and harmoniously as part of a team
  • Good organisational skills and be comfortable prioritising and meeting multiple demands
  • Excellent interpersonal and communication skills
  • Good working knowledge of hospital administrative processes and hospital systems (KRONOS, iProc, BEIMS, Riskman, Mercury Erecruit, LanPage, iPM) is desirable

In return
Ours is a connected team with strong shared values and an unwavering commitment to excellence. Ours is also a highly skilled, collaborative and welcoming team where the only limit in your career is you.

  • There is no better time to join us and here's just a few reasons why:_
  • Access to Monash Health inhouse learning portals to further expand your clinical skills and knowledge base
  • Avenues to further develop your leadership and project management skills
  • Mentorship and career guidance
  • Support to attend relevant forums and conferences
  • A supportive learning environment, should you wish to undertake postgraduate studies
All our full-time employees have the opportunity to accrue a day off every four weeks.

In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to on site subsidised staff car parking and gym, uniform and a comprehensive Employee Assistance Program (EAP).

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