Innovation and Administration Coordinator

2 weeks ago

City of Glen Eira, Australia Glen Eira City Council Full time

About the role

Glen Eira Leisure (GEL) is seeking an innovative and detail-oriented Innovation and Administration Coordinator to join our team in a temporary position. As the Innovation and Administration Coordinator, you will be instrumental in enhancing the operational efficiency of GEL.

Your expertise in coordinating software systems will be essential in achieving sound financial management, strong procurement processes, payroll and excellent customer service. You will ensure data integrity across all systems, contributing to the overall success of GEL.


Key Responsibilities

Team Coordination : Efficiently and effectively lead and mentor a small team. Financial Management : Ensuring robust financial management through the effective use of software systems. Maintaining data integrity to support accurate financial reporting and informed decision-making. Procurement Processes : Overseeing strong procurement processes using Council's purchase ordering software and in line with policy and procedures. Data Integrity : Maintaining high standards of data integrity across all systems, ensuring that information is accurate, secure, and up-to-date. Direct Debit of Memberships : Managing and optimising the direct debit processes for memberships, ensuring accuracy and reliability in billing. Timely Delivery and Payment : Overseeing the timely delivery of goods and prompt payment of invoices. Contract management: Overseeing GEL tenants (e.g. physio and café) contractual requirements and ensure ongoing compliance with provider obligations and standards. Payroll: Overseeing payroll for all GEL staff in line with legislation and Glen Eira Leisure Enterprise Agreement. Systems Development and Implementation : Coordinating the development and implementation of systems for point of sale, Council's purchase ordering, and associated IT software. Ensure these systems are efficient, reliable, and aligned with GEL's strategic goals.

We Are Looking For

A Passionate Professional: Someone who is enthusiastic and committed to delivering outstanding experiences for our community. An Innovative Thinker: Someone with a creative mind who can bring new ideas and solutions to help us stay ahead in the industry and continually improve our offerings. A Team Player: Someone who thrive in a collaborative environment and can contribute positively to our team culture. A Strong Leader: Somone who is experienced and ambitious, ready to elevate their career and provide strong leadership, guiding Glen Eira Leisure into a bright and successful future.

Qualifications and Experience

Demonstrated commitment and adherence to organisational values and behaviours. Tertiary qualifications in Business, Finance, Procurement or related field OR less formal qualifications with substantial relevant experience. Demonstrated experience in an administration and procurement focused role. Strong Leadership skills and the ability to motivate and develop team members. A thorough understanding of administrative processes within a leisure environment and the ability to improve these processes. Experience with the development and monitoring of budget processes. Understanding of policies and procedures and ability to implement quality control measures.

Not meeting all the requirements for this role? We value diverse experiences for positive community outcomes. If you're excited about the position but don't perfectly align with the criteria, we still encourage you to apply.

Pre-employment checks
Progressed candidates must undergo pre-employment screening as a standard procedure which will include:

Employee Working with Children Check New National Police Record Check Health Declaration Evidence of right to work in Australia.

Pre-employment checks are not used by Glen Eira City Council to prevent any applicant from applying for this position. Each application will be considered on its merits.

Position Description

Apply NOW
 All applications must be submitted online by clicking the 'Apply' button. As part of your application, you will need to:

Attach your resume Attach a cover letter (no more than one page)

Closing date: 30 June at 11.55pm

For further information or a confidential discussion please contact Peter Tillotson, Acting Manager - Glen Eira Leisure on or email

  • Coordinator Community Development

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role The Coordinator Community Development, known as the Community Strengthening Coordinator, has a crucial role in fostering interconnected, resilient, and healthful environments that promote community thriving and a strong sense of belonging. This position involves leading the Community Strengthening team, overseeing various programs and...

  • Programs Coordinator

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Careers Full time

    Newly created leadership rolePart time or full time, permanentEffective 8 July: Annualised salary from $110k per annum + Superannuation (pro rata for part time)Join the Glen Eira Leisure TeamAre you ready to be part of a vibrant and dynamic team at the forefront of the leisure industry? Glen Eira Leisure is expanding, and we are seeking a passionate...

  • Programs Coordinator

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role Glen Eira Leisure (GEL) is seeking an experienced and dynamic Programs Coordinator to lead and coordinate our diverse range of leisure programs including Stadium Sports, Group Exercise and Benevolent programs. You will strategically develop and implement diversity and inclusion initiatives, ensuring our programs reflect and serve our...

  • Programs Coordinator

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    Effective 8 July: Salary from $110k per annum + Superannuation (pro rata for part time)Join the Glen Eira Leisure TeamAre you ready to be part of a vibrant and dynamic team at the forefront of the leisure industry? Glen Eira Leisure is expanding, and we are seeking a passionate individual to help take us to the next level as we prepare for the grand...

  • Coordinator Community Development

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Careers Full time

    Opportunity to support the community and make a difference Join a passionate team in a rewarding and exciting role with Local GovernmentPart time or full time, Permanent opportunity with flexible work arrangements$103K - $116K per annum (dependent on experience) + superannuationAbout the teamThe community strengthening team seeks to increase the capacity of...

  • Solar Grants Program Coordinator

    2 weeks ago

    City of Glen Eira, Australia State of Washington Full time

    Solar Grants Program Coordinator (COM 2)At the Department of Commerce we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we...

  • Coordinator Risk Management

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Careers Full time

    Provide Strong Corporate Governance and Risk Management Support at Glen Eira City CouncilFull-time permanent opportunity with flexible work arrangements available$120K - $135K (depending on experience) per annum + superannuationAbout the TeamThe Risk Management team: Coordinator Risk Management and Risk Management Officer. Responsibilities include...

  • Marketing Innovation Manager

    2 weeks ago

    City of Knox, Australia Sharp and Carter Full time

    Product Management & Development (Marketing & Communications) Full time Add expected salary to your profile for insights Our Client: Over the years our client has become an increasingly prominent player in the Australian market and have multiple businesses under their banner. Operating across the product space, retail wholesale & also branding services...

  • Coordinator Risk Management

    1 month ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role Our Coordinator of Risk Management will be reporting directly to the Manager of Risk and Governance and will make an impactful contribution to the Glen Eira City Council through the delivery of Council’s Risk Management Framework and Policy, continued development of Councils risk maturity, regular reporting to Council’s Governance...

  • Coordinator Risk Management

    4 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role Our Coordinator of Risk Management will be reporting directly to the Manager of Risk and Governance and will make an impactful contribution to the Glen Eira City Council through the delivery of Council’s Risk Management Framework and Policy, continued development of Councils risk maturity, regular reporting to Council’s Governance...

  • Coordinator Risk Management

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role Our Coordinator of Risk Management will be reporting directly to the Manager of Risk and Governance and will make an impactful contribution to the Glen Eira City Council through the delivery of Council's Risk Management Framework and Policy, continued development of Councils risk maturity, regular reporting to Council's Governance and Risk...

  • People Development Coordinator

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role As the People Development Coordinator, you will play a crucial role in shaping the workforce at Glen Eira Leisure. You will work closely with Council's People and Culture department to ensure the effective recruitment and attraction of new employees, and the development and engagement of existing staff ensuring they are motivated,...

  • Coordinator Community Development

    4 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role The Coordinator Community Development – Community Strengthening plays an important role in creating well connected, resilient and healthy environments in which the community can thrive and achieve a strong sense of belonging. This role leads the Community Strengthening team and manages a range of programs and activities that support...

  • Coordinator Community Development

    4 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role The Coordinator Community Development – Community Strengthening plays an important role in creating well connected, resilient and healthy environments in which the community can thrive and achieve a strong sense of belonging. This role leads the Community Strengthening team and manages a range of programs and activities that support...

  • Senior Community Planning Coordinator

    5 days ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role As the Senior Community Planning Coordinator, you will play a crucial role in shaping the future strategic direction of Council’s Community Health and Wellbeing planning and other key areas of social policy, including Community Safety, Reconciliation, Social and Affordable Housing, and Gender Equality. You will develop community...

  • Senior/ Principal Planning Enforcement Officer

    2 weeks ago

    City of Glen Eira, Australia Glen Eira City Council Full time

    About the role s Depending on your qualifications and level of experience, you may be able to join us as a Senior Planning Enforcement Officer or a Principal Planning Enforcement Officer. As part of our Planning Enforcement Team, you will provide specialist services to facilitate compliance with the requirements of the Planning and Environment Act 1987,...

  • Campaign Administration Coordinator

    2 weeks ago

    City of Armadale, Australia Marshall White Full time

    This is the perfect part-time (Monday to Wednesdays) opportunity for an experienced professional ready to support the administrative needs for a high performing sales team within a market leading premium brand based at our Armadale office.About us:Marshall White is an innovative and dynamic premium real estate brand servicing Boroondara, Stonnington,...

  • Innovation Manager

    2 weeks ago

    City Of Stirling, Australia ClearCompany Full time

    If you are passionate & innovative, bring on your skills and be a part of our Innovation team at Patties Food GroupThe Business Patties Food Group is a value-led organisation with a rich Australian history, home to some of our most iconic brands including Four'N Twenty, Patties, Herbert Adams, Nanna's, Lean Cuisine, Weight Watchers and On the Menu. Our...

  • Chief Executive Officer

    2 weeks ago

    City Of Boroondara, Australia Research Coordinator & Customer Support Full time

    Lead people, growth, innovation & impact Be a strong advocate for children with autism Full-time (0.8 FTE considered) Melbourne based (Kew office) Flexible working arrangements The Learning for Life Autism Centre (L4 Life) is a not-for-profit organisation supporting autistic and other neurodivergent children to develop skills that promote independence and...

  • Director, Rural Health Systems Development

    2 weeks ago

    City Of Glen Eira, Australia State Of Washington Full time

    This is a remote, full-time, permanent position within the Washington Management Service (WMS).Director, Rural Health Systems Development The Executive Office of Healthcare Innovation and Strategy (OHIS) is dedicated to improving health for everyone in Washington.We drive innovation in population health, transform health systems and the workforce, and create...