Executive Assistant and Office Coordinator

2 weeks ago

Melbourne, Victoria, Australia RMIT University Full time

Overview:

  • Fulltime, Fixed Term position for 2.5 years
  • Competitive Salary Package
  • Hybrid and Flexible Working Arrangements
  • Based at RMIT City campus, with potential travel to other ATN universities across Australia
About You

In the role of Executive Assistant, you will offer professional administrative support to the Executive Director.

Additionally, you will serve as the Office Coordinator, participating in ATN's administrative support and sharing responsibility for the presentation of the ATN office in both physical and virtual settings.

Collaborating with the wider ATN team, you will ensure the smooth internal functioning of the office.

You will directly communicate with stakeholders such as Vice-Chancellors, senior executives, and Members of Parliament, while also providing assistance to ATN members as needed.

To be successful in this position, you will meet the following Key Selection Criteria:

  • Completion of a Diploma level qualification and subsequent relevant work-related experience.
  • Demonstrated experience in a customer or professional service setting and proven high-level interpersonal skills with the ability to work with team members and stakeholders positively, confidently, and respectfully.
  • Demonstrated experience in general accounts and reconciliation, processing purchase orders and organising invoicing, in a timely and accurate manner.
  • Demonstrated organisational and time management skills with the ability to prioritise tasks and meet competing deadlines.
  • Excellent written and verbal communication skills, including a proven ability to listen carefully and respond appropriately to stakeholders, especially offices of senior management.
  • Attention to detail and a demonstrated ability to produce accurate work.
  • Ability to use initiative to solve problems and undertake decision-making relevant to the duties and responsibilities.
  • Well-developed and demonstrated information technology skills (including Microsoft Word, Excel, PowerPoint, Outlook, Teams and other platforms for example Zoom), and ability to develop skills using new platforms.
  • Desirable_: Knowledge of RMIT systems, including WorkDay, Finance, Travel and IT processes.
About the Australian Technology Network of Universities (ATN)


Australian Technology Network of Universities (ATN) is a national Australian higher education peak body, with six universities (with a strong presence both nationally and internationally and in key metropolitan and regional media markets).


Our universities are Deakin University, Curtin University, RMIT University, The University of Newcastle, University of South Australia, and University of Technology Sydney.

Collectively, ATN educates 19 per cent of all students in Australia and are the destination of choice for 18 per cent of Australia's international students.

Established in 1999, ATN undertakes policy, advocacy, public affairs and national media work to benefit the shared interest of our six large, world-class Australian universities.


The ATN Directorate serves its members through a wide range of activities, including policy analysis and development, while ensuring the voice of our membership is heard at all levels of government, as well as in and through media channels throughout Australia as well as internationally.

Regarded as Australia's most innovative and enterprising grouping, ATN prides itself on its shared mission to ensure Australia's higher education system remains open, fair and accessible, as well as meeting the needs of industry, particularly Australia's 2.3 million SMEs.

The Directorate is led by Executive Director Luke Sheehy and is based at RMIT's City Campus in Melbourne.

RMIT University is the employing agent for ATN staff.

To Apply


Please submit your CV and covering letter addressing your suitability for this position by clicking on the 'Apply' link below.


  • Position Description
Applications close on Sunday 16 July 2023 at 11.59 pm

Applications Close:
16 July pm

  • RMIT is an equal opportunity employer committed to_
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- or visit our Careers page for more contact information - _
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  • We are a Circle Back Initiative Employer we commit to respond to every applicant._

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