Administration Officer

2 weeks ago

Perth, Western Australia Capricorn Full time

Who are we?


Capricorn is a member-based financial services organisation which exists to improve the lives of over 25,000 Members across Australia and New Zealand by supporting them in building stronger automotive businesses.

We provide products and services including trade credit, risk protection, equipment finance, trade events, travel services, fuel cards and more.

Last financial year Member purchases exceeded $2.93 billion and Member returns exceeded $72.5 million.

A great place to work


When you join Capricorn, you become a part of something bigger than a typical company, because as a co-operative we exist to improve the lives of our Members by supporting them in building stronger businesses - not the other way around.

We are purpose-led and are committed to empowering our community to thrive.

Our community includes our employees, and we know what is important to them, because we asked And here's our commitments to you:

  • Provide a diverse and inclusive workplace because we know how important it is for everyone to be treated fairly and with respect.
  • Give you flexibility it's important to recognise we are all unique and need to create work life balance.
  • Offer paid parental leave that supports both parent's leave and their transition back to work.
  • Create a fun environment our social calendar is full up with a range of different virtual and facetoface events to keep us connected.
  • Work perks that our employees actually use, such as a fantastic reward and recognition program, wellness program, additional leave purchase and so much more

Role Purpose


As the first point of contact for visiting the organisation, this position is responsible for greeting related parties entering the office.

Of primary importance within this role is a high level of diligence to ensure all visitors are dealt with professionally and promptly.

Additionally, the Administration Officer position is required to attend to other administrative and facilities management tasks as required to support the department.


Responsibilities

  • Greeting all new arrivals to the premises, including scheduled and unscheduled visitors and contractors;
  • Answer enquiries in person or via phone and relay to the appropriate department or person;
  • Screen and sort correspondence, record incoming parcels and ensure delivery to the appropriate department or person;
  • Coordinate couriers as required;
  • Maintain office necessities to ensure effective operation of facilities;
  • Maintain and safekeep security cards issued;
  • Visitor record keeping;
  • Data entry and processing;
  • Arranging meetings, catering and overseeing calendars;
  • Manage workspace, desk and locker requirements.
  • Ensure reception is locked & closed as per processes;
  • All other facility related activities;
  • Continual process improvement;
  • Adhoc requests by management;
  • Other duties as reasonably directed within the individual's skills, competence and ability.

Skills, Knowledge and Attributes

  • Professional visitor greeting and direct notification to relevant staff member;
  • Ability to meet business demands, deadlines, and timeframes as they arise;
  • Initiative in prioritising duties and dealing with unforeseen situations;
  • Able to demonstrate sound verbal and written communication skills and the ability to converse at all levels within the organisation;
  • Ability to demonstrate a high level of interpersonal skills;
  • Willingness to take on responsibilities to ensure the team and organisation as a whole meets its objectives;
  • High attention to detail;
  • Confidence in dealing with people;
  • Computer literacy, specifically Microsoft Office Suite;
  • Ability to maintain composure under multitask;
  • Ability to remain calm and respond to emergency situations

Experience

  • A minimum of 3 years of experience as a receptionist or administration officer in a medium to large business or experience in a similar role.

Qualifications

  • Nil
**The next steps

  • Office Administrator

    2 weeks ago

    Perth, Western Australia Globe 24-7 Full time

    Job ID- #BH-718 Category Administration and Office Support Location Perth, Western Australia, Australia Job Type Full Time Posted Date 24 January 202 Closing Date 21 February 2024Office Administrator**Globe 24-7 is seeking a highly motivated individual to provide efficient day to day office and administration support to our client, on a 12 month fixed-term...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia Quality People Full time

    Top $'s Paid Contract Extensions are highly likely Government experience would be highly regardedOur client URGENTLY requires an Administration Officer - Leasing for 2 months + Contract in Perth, WA.The Administrations Officer will be assisting in the coordination of administrative and statutory duties related to the City's landowner functions, including...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia Optimal Resourcing Full time

    Company DescriptionAt Optimal Resourcing we are focussed on the future of work, workforces and workplaces. We are a total workforce management consultancy dedicated to future-proofing today's businesses.We partner with companies, large and small, to build scalable, capable workforces that change and adapt as their business evolves and grows.With 30 years of...

  • Administration Officers

    2 weeks ago

    Perth, Western Australia Ruah Full time

    About the RoleThe role of the Administration Officer is to support the administration functions of Ruah Community Services including the Karlup Service. The Administration Officers will provide administration and reception support rotating between Ruah Community Services head office and the Karlup Service floor, all located at the new Ruah Centre for Women...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia Geoscience Ireland Full time

    Great opportunity as an Office Administrator in Perth at SLR CareersJob Details: Office Administrator - PerthFull description of the role:About the role: SLR Consulting Australia Pty Ltd (SLR) is an employee-controlled international environmental consultancy known for providing high-quality services. Join our Perth team on a full-time basis to support the...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia Petrofac Full time

    Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia silk Full time

    Beautiful CBD location overlooking the river Lots of opportunities to grow and expand within the HR team. Be a part of collaborative and supportive team, immediate start availableAbout the RoleSilk Hospitality is seeking a highly organized and detail-oriented individual to join our team as an Office Administrator. You will be responsible for performing...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia Chandler Macleod Full time

    Administration Officer - Infrastructure ServicesAs one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia Chandler Macleod Full time

    ADMINISTRATION OFFICER - PARKS & ENVIRONMENTAs one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.We...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia Concept Recruitment Specialists Full time

    Perth CBD location with hybrid working options Fulltime permanent role Be a part of an expanding team of passionate professionalsAbout the roleYou will be a part of a newly acquired company, providing support to the Chief Executive Officer as a key go-to person who proactively thinks on their feet and problem solves to contribute to the smooth-running of the...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia Hudson Australia Full time

    This pivotal role is responsible for supporting the CEO, the Executive Management Team and the Mayor on a daily basis.With a start date ASAP for approximately 3 months.This is a full time position - 38 hours per week. Normal office hours.The primary responsibilities of this position are to:Provide high quality and timely administrative and project support to...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia Curtin University Full time

    Job Reference: Governance Services This position contributes to the corporate and academic governance of the University by providing comprehensive, confidential administrative support to the Director, University Governance Services and Council Secretary and their team. The position ensures the seamless continuity of operations across the Governance...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia DFP Recruitment Services Full time

    Job description: Our government client is seeking an experienced Administration Officer for an initial temporary casual contract located in their Kensington office. An initial 5-month casual contract will be offered to the successful applicant with a strong likelihood of going on a fixed-term contract direct with the client, and/or permanency.Title:...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia people2people Full time

    The OrganisationThis leading, technology organisation have offices all across the globe and are a well-known, household name. Located North of the River close to public transport, this is an opportunity for a Administration Officer to assist with general day to day of the office & team.The RoleThis is an 18-month contract, seeing you through to December...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia The Mount Private Hospital Full time

    Administration Officer / Ward Clerk- Exciting opportunity for Casual Admin all-rounder at the mount Hospital:Central city location, free staff parking and close to freeway and public transport:- Friendly, supportive team:- Prior administrative and healthcare customer service experience highly regardedAre you looking for a rewarding career that allows you to...

  • Administration Officer

    2 weeks ago

    Perth, Western Australia City of Perth Full time

    Community Development | Administration/Personal Assistant/SecretarialClosing date: 08/08/2023$75,010 per annum, plus superPermanent, full-timeThe City of Perth is committed to delivering on community aspirations for a thriving and vibrant capital city that is liveable, sustainable, and prosperous for current and future generations. We balance a wide range of...

  • office administrator

    2 weeks ago

    Perth, Western Australia ANSON Management Consulting Full time

    Nightingale software is a top player in ERP/CRM services for disability, aged care, and mental health clients in Australia.29th May, 2024About Us:Aviary Corp Pty. Ltd. is a rapidly growing software company offering 'Nightingale' - a cloud-based Customer and Resource Management platform for the community sector, focusing on client-directed care by disability,...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia The Technical and Engineering Network Full time

    Permanent Role Perth Based Interviewing NowTEN Recruitment are currently on the hunt for an officeAdministrator - JAPANESE SPEAKING to join one of our clients, a leading manufacturer in WA. This is an office support role that would see you responsible for providing administrative support to the sales team located in Perth & Japan. Previous experience as an...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia Ausdrill Full time

    Perenti is an ASX200 diversified global mining services group with businesses in surface mining, underground mining and mining support services. The Group was founded in Kalgoorlie in 1987 and is today one of the world's largest companies providing surface and underground mining at scale. Headquartered in Australia, Perenti has operations and offices in 13...

  • Office Administrator

    2 weeks ago

    Perth, Western Australia Baseline Group Full time

    Admin / Secretarial / Office Support Administration Perth Full Time6/3/202- High performing supportive team Opportunity to develop within a growing business Fast paced and dynamic working environmentBaseline Onsite has been providing Security, Medical, Rescue and Safety services to the mining, marine and energy industries since 2010.Our offices are operated...