Event and Communications Manager

1 week ago

Sydney, New South Wales, Australia BNP Paribas Full time
EVENT AND
COMMUNICATIONS MANAGER (

JOB NUMBER:
BRA000315)

Position Purpose


Based in Sydney, Australia, the primary focus of the Event & Communications Manager is to manage end to end all transversal external events for the Bank.

Manage the Banks sponsorship process for large transversal sponsorships, particularly CSR sponsorships.

Manage the administrative side of the Banks CSR Programme working closely with the AUNZ CSR Team as well as the APAC CSR Team.

Hold the treasurer position in the CSR committee and manage the budget accordingly to opportunities and constraints.

Responsibilities

Events

  • Design, manage and implement all transversal external events detailed in the bank's wider marketing plan, ensuring the highest standards are maintained in terms of supplier selection & due diligence, choice of venue / facilities, theming, invitation production and timeliness, management of guest lists and RSVP's, arrangement of catering and logistics and management of event budgets.
  • Ensure followup strategies of such events are implemented. This may include communications to guests, guest speakers and tracking feedback.
  • Provide guidance and support to business lines organising events to ensure they adhere to company policy and branding guidelines can include advice on venue selection, design of invitations etc.
  • Lead the Sydney office End of Year Celebration, working with HR and Internal Communications to ensure it is delivered in an appropriate manner.
  • Produce thorough run sheets and event briefings before each event to fully brief all internal stakeholders
  • Provide adhoc support to the Corporate Social Responsibility (CSR) Committee and Internal Communications to assist in the delivery of internal and external events as required.
  • Liaise with internal communication team member to prepare Head of Territory speech notes relevant to events and work with the business lines regarding any content required.
  • Challenge the format of existing external events to identify means of generating value for money, more attractive propositions and better business outcomes.
  • Drive thought leadership client events, researching appropriate topics aligned with the wider marketing plan, that deliver strong hooks for generating client attendance.
  • Maintain an up to date local and APAC Event Calendars.
  • Keep abreast of the latest global, regional and local marketing materials for use at roadshows, exhibitions and conferences
  • Manage the Event Budget within the B&C Master Budget and the B&C Suspense Account

Sponsorship

  • Work with the Head of Brand & Communications to identify, negotiate and implement large transversal corporate sponsorships, in particular CSR partnerships and events that are attached to these sponsorships.
  • Advisor to the business lines on commercial sponsorships they are undertaking to offering guidance on processes, ensuring that they follow all due diligence required and that all branding and advertising is in line with the BNP Paribas' policies.

CSR

  • Responsible for the accuracy and ongoing update of CSR plans, calendars, governance documents and events tracking so they can be communicated to all stakeholders in a timely manner.
  • Manage the CSR Due Diligence Process, both full KYX and base line name checks, for philanthropic organisations we work with.
  • Work closely with APAC CSR Coordinator and Paris to ensure timely and accurate reporting.
  • Where possible will provide support in rolling out CSR activations: communications mainly and best practice or toolbox to other CSR members
  • Hold the treasurer position in CSR committee

Contributing Responsibilities

  • Identify and proactively drive continuous improvement initiatives including process and best practice.
  • Contribute to the BNPP Operational Permanent Control framework

Technical and Behavioural Competencies required

  • Minimum of five years of relevant experience in an events management role, including budget management, ideally with a focus on businesstobusiness marketing.
  • Ability to work collaboratively and confidently with all levels of management in order to facilitate the event and sponsorship needs of the business.
  • Ability to build strong networks across the Australia and New Zealand Territory as well as the APAC Region, and globally, to ensure they are connected to what is happening elsewhere in BNP Paribas.
  • Confident communication skills, both written and verbal.
  • Ability to work autonomously and prioritise across multiple activities.
  • Attention to detail and outcome focused.
  • Strong interpersonal skills and be a positive and energetic member of a collaborative Brand & Communications team.

Other/Specific Qualifications
Tertiary marketing or communications qualifications are also beneficial, but of primary importance will be experience and track record

Primary Location:
AU-NSW-Sydney

Job Type:
Standard / Permanent

Job:

COMMUNICATION

Education Level:
Bachelor

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