Business Support Officer
2 weeks ago
WHAT WE ARE LOOKING FOR
About the Team
This role will form part of a Business Support team, working alongside 3 other BSO's and reporting to the Operations Support Manager.
Alongside all employees and visitors to our Redbank facility, there will also be interaction with our Melbourne based Business Support team.
About the Role
The Business Support Officer is responsible for providing both front of house and back-end administrative support to RDA.
This role is a key interface for a positive and professional experience at the reception desk and entrance of the Admin Building, while welcoming guests, suppliers and RDA employees.
This role will also support all events taking place at MILVEHCOE organised by the RDA Management Team, RDA Leadership Team or RDA Strategy and Communication team.
- The general and generic duties of the Business Support Officer include, but are not limited to:
- Providing administrative support to the Business as directed;
- Covering the attendance at the reception desk as well as focusing on the presentation of the Admin Building entrance area;
- Replenishing kitchen supplies and office supplies for the site of MilVehCoE;
- Supporting events held at MilVehCoE, including liaising with Facilities, security, and catering as required for the maintenance, operation and use of the building;
- Organise and support use of the ground floor Meeting rooms set up for meetings and reset, meeting and greeting guests, catering and administrative support as required;
- Support the Business in the administration of meeting room requests and related hardware (e.g. communication devices), catering and administrative support as required;
- Provide administrative and logistics support for domestic and international travel booking;
- Managing the post box with Australia Post at Redbank Plaza;
- Managing Condeco Workplace Software (setting up and removing employees, fielding questions, managing zones and business rules);
- Support as directed by Strategy & Communications Team events and VIP events; room bookings, room set up and reset, organise PPE for visits, name badges, printing;
- Liaise with internal and external service providers as required;
- Participating in relevant project and events work when required;
- Providing back up support as required with purchase requests and purchases; and
- Other duties and responsibilities that may be required as determined with your manager from time to time.
WHAT QUALIFICATIONS YOU SHOULD HAVE
What are we looking for?
Rheinmetall seeks applicants who exemplify our Company's values of
Safety, Partnering, Openness, Respect and Trust. This creates a workplace environment where employees value each other, live up to their promises and communicate openly.
The experience and skillset best suited to this role includes:
- Experience in an administration support role;
- Experience liaising with senior executives and officials;
- Advanced MS Office Suite skills (Word, Excel, Powerpoint, Office 365), SAP and Adobe Acrobat;
- Ability to work flexible hours and support the physical events aspect of the role (moving chairs and tables, deliveries, moving in between buildings for event set up and reset);
- Ability to deal with sensitive information with discretion and to maintain confidentiality at all times;
- Advanced interpersonal, communication and customer service skills;
- Comfortable working autonomously with mínimal direction and within a geographically dispersed team;
- Possesses a high level of accuracy, attention to detail, organisational and time management skills; and
- Must hold or be eligible to obtain an Australian Government Security Clearance (must hold Australian Citizenship).
WHAT WE OFFER YOU
- Have a long weekend every second week with a 9 day working fortnight
- Working in a great team and with exciting products
- State of the art facilities with onsite subsidized cafeteria
- Internal incentive and referral program
- Opportunity for career development and further training
- Strong links to our global Rheinmetall community
- Opportunity to work on major projects within our Vehicle Systems (Logistic, Tactical Wheeled, Tactical Tracked), Electronic Solutions, Weapon & Ammunition Divisions
- Attractive Remuneration package with salary sacrificing & novated leases
- Flexibility in workplace settings offering opportunities to work in multiple locations
- Corporate discounts with gyms, private health funds and various car dealerships
- Employee Assistance Program to support our employees and their families overall wellbeing
WHO WE ARE
Rheinmetall Defence Australia (RDA) is a major Defence company with operations across Australia and New Zealand delivering specialist Defence capability to the Australian Defence Force and New Zealand Defence Force.
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