Administrative Officer

1 week ago

Canberra, ACT, Australia Pinpoint Talent Full time
12 month contract opportunity

  • Government agency
  • Canberra location


We are seeking a strong Administrative Officer who can provide administration and secretarial support to the Chief Operating Officer (COO) and other senior stakeholders within the operational leadership team.


You will also provide administrative support to programs and projects and will be able to prioritise commitments, follow through on issues to successful resolution, coordinate timely responses to requests, collect and analyse information, and facilitate the effective operation of the office.

You may also contribute to the drafting of documents, correspondence and presentations.

Duties

  • Assist in meeting setup and arrangements including schedules of events, minute taking and preparation of papers and presentations, as required. Assist the COO to ensure they are prepared for events and meetings with notes, briefs and papers as required.
  • Arranging meetings and appointments on behalf of the COO or COO Office as required and managing domestic and overseas travel arrangements.
  • Manage or contribute to administrative projects or issues as necessary, including assisting in set up of new programs, Boards and Steering Committees Chair by the COO), working closely with Directors and the Senior Executive Advisor.
  • Draft straightforward responses to incoming correspondence.
  • Establish and maintain electronic document management systems in accordance with the record management standards.
  • Communicate openly, effectively and respectfully with all staff, clients and suppliers in the interests of good business practice.
  • Work collaboratively as part of a multidisciplinary, regionally dispersed team to carry out tasks in support of the agency's objectives.

Essential Criteria

  • Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
  • Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
  • Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.
  • Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
  • The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
Please note that you must be an Australian citizen to be considered for this opportunity.

This is a contract opportunity for 12-months, based in Canberra with flexible hybrid working options.

NEXT STEPS

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia On Q Recruitment Full time

    Government fixed-term contract Canberra based Excellent salary rateThe Administration Officer will proactively work to ensure effective systems of work are established within the office of the COO. As time permits, you will also support programs, and projects as directed by the COO. It will be expected that the Administration Officer priorities commitments,...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia HiTech Personnel Full time

    Reference #: JF/MF0068Title: Administration Officer Federal Government DepartmentCategory: ICTLocation: ACTWork Type: ContractRemuneration:- $NegTerm: 30 months + ExtDescription:- High profile Federal Government Department:Initial contract to June extension options:- Rewarding hourly rates $$ plus hybrid flexibilityOne of Australia's reputable Federal...

  • Administrative Officer

    1 week ago

    Canberra, ACT, Australia HiTech Personnel Full time

    Reference #: JF/NL0808Title: Administrative Officer Research, Policy Medical FED GOVTCategory: ICTLocation: ACTWork Type: ContractRemuneration:- $NegTerm: 12 Months +EXTDescription:- Join a leading Federal Government Department with essential projects:Initial 12 Month Contract + 12-month extension option:- Flexible working arrangements on offer and career...

  • Administrative Officer

    1 week ago

    Canberra, ACT, Australia Department of the Senate Full time

    APS 3- $71,255 to $76,97 Committee OfficeThe Administrative Officer performs key administrative and support tasks to assist a committee secretariat in the provision of research, drafting, report-writing and logístical support to a Senate committee. The Administrative Officer is the main point of contact for matters relating to the committee secretariat's...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia Hudson Australia Full time

    flexhive is your on-demand talent platform. We seek Administration Officers professionals temporary contracts with possible extension across various industries.Our clients are all high-profile and reputable organisations in the commercial - financial services, technology and manufacturing - and public sectors. They are looking for administrators now with the...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia Indesco Full time

    Posted: 13/05/2024Closing Date: 14/06/2024Job Type: Permanent - Full TimeLocation: CanberraJob Category: Administration_Great office - Great work - Great people_Indesco is an engineering consultancy, specialising in areas of civil, structural and traffic engineering.We have a strong reputation for delivering quality, innovative design solutions across all...

  • Office Administrator

    1 week ago

    Canberra, ACT, Australia ORIMA Research Full time

    Posted: 04/06/2024Closing Date: 18/06/2024Job Type: ContractLocation: CanberraJob Category: AdministrationORIMA Research is a private Australian-owned professional services firm that provides market and social research, data analytics, organisational performance improvement and related advisory services. We are a genuine public sector research specialist,...

  • Office Administrator

    1 week ago

    Canberra, ACT, Australia ORIMA Research Full time

    ORIMA Research is a private Australian-owned professional services firm that provides market and social research, data analytics, organisational performance improvement and related advisory services. We are a genuine public sector research specialist, whereby over 90% of our clients are in the government sector. Established in 1996, we now have around 60...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia Indesco Full time

    Posted: 22/11/2023Closing Date: 23/12/2023Job Type: Permanent - Full TimeLocation: CanberraJob Category: Administration_Great office - Great work - Great people_Indesco is an engineering consultancy, specialising in areas of civil, structural, facade and traffic engineering.We have a strong reputation for delivering quality, innovative design solutions...

  • Office Administrator

    1 week ago

    Canberra, ACT, Australia Spring Professional Full time

    Immediate Start Available Great Team Culture & Staff Retention Canberra CBD OfficeJoin an exciting and innovative Construction Fit-Out Refurbishment firm with a City CBD Office as their next superstar Office Administrator Other than your great organisation skills & time management, you will have a great attitude, be friendly & outgoing & be a team...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia ACT Government Full time

    Are you an enthusiastic Administration Officer who loves working with families and is focused on delivering high quality, culturally safe and inclusive services?If so, an exciting opportunity exists to join an expanding Child Development Service (CDS). The successful applicant will have high level customer service skills to engage with a broad range of...

  • Office Administrator

    1 week ago

    Canberra, ACT, Australia SMEC Full time

    Great office culture and team environment A multifaceted role where no two days are the same Hybrid and flexible work environmentAbout SMECSMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia National Capital Private Hospital Full time

    _The Administration team at National Capital Hospital is currently looking for Administration Officer's to join their team._The front office team at National Capital Private Hospital is currently looking for Administration Officers to join us on a Full-time Basis. Part-time and Casual work is also availableAbout usCome and join our expert team our expert...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia annecto Full time

    Reference Number 10877 Position Title Administration Officer (Internal Position) Employment Type Permanent Full Time State Australian Capital Territory Region Canberra Program Operational Administration Location ACT, Holt, Mawson Hours 76 Position SummaryAdministration Assistant - ACTDue to significant growth we have a vacancy for an Administration Assistant...

  • Administrative Officer

    1 week ago

    Canberra, ACT, Australia International IDEA Full time

    Context:International Institute for Democracy and Electoral Assistance (IDEA) is an intergovernmental organization with 35 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies to strengthen the...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia Onpoint 365 Full time

    Located in Canberra, ACT 6month contract with a possible 12month extension- $45 - $53 per hour + 11% superAdministration Officer- Located in Canberra, ACT:- 6-month contract with a possible 12-month extension:$45 $53 per hour + 11% super:- Must have a Baseline Security ClearanceOur Federal Government client is seeking anAdministration Officer to deliver a...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia ACT Government Full time

    The Aboriginal and Torres Strait Islander Education team are looking for administrative officer to oversee and manage the administrative functions of the team, including records management, secretariat support and program administration.Note:This is a temporary position available immediately for six months with the possibility of extension up to 12 months...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia Indesco Full time

    Posted: 18/08/2023Closing Date: 18/09/2023Job Type: Permanent - Full TimeLocation: CanberraJob Category: Administration_Great office - Great work - Great people_Indesco is an engineering consultancy, specialising in areas of civil, structural and traffic engineering.We have a strong reputation for delivering quality, innovative design solutions across all...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia Bloom HR Full time

    Aboriginal and Torres Strait Islander Not-for-profit peak body Career growth, development and support Remote opportunity work anywhere in AustraliaCompanyNATSIHA is the first and only national leadership body for Aboriginal and Torres Strait Islander Housing in Australia. Its purpose is to facilitate access to quality, accessible, affordable and culturally...

  • Administration Officer

    1 week ago

    Canberra, ACT, Australia Modis Full time

    Are you looking to kickstart your administrative career? We are seeking an Administration Officer to join our team and provide essential administrative support to our organization._This is an excellent opportunity for a recent graduate or someone looking to begin their administrative career. You will receive on-the-job training and support to develop your...