Secretariat Support Officer

2 weeks ago


Geelong, Victoria, Australia Chandler Macleod Full time

Location

  • Geelong, Victoria
-
Category

  • Office Support
-
Salary
- $ AUD - $ AUD Hourly
-
Posted

  • 01May2024
-
Work type

  • Casual/Temp
-
Contact

  • Claudia Leiva
-
Reference

  • BH160225
-
About the company:

This leading Federal government agency supports Australian's in achieving their goals and helps them to live a better life.

Their work has an impact on a significant area in the social sector, and you can contribute to the difference that they make in this role.

This agency is known for having a great culture across different teams and have excellent office locations.

A great opportunity for an experienced Secretariat Support Officer to join this busy team for a long term 12-month temporary assignment.


About the role:

  • Assisting by providing expertise and advice in specialist areas, contributing towards the Agency's programs, activities, outcomes and initiatives.
  • Assisting with internal and external stakeholder relationships, achieving work area and agency goals by providing administrative and other support.
  • Managing and completing administrative functions for operational support roles within the work area.
  • Providing support with preparation of written documentation, internal and external communication, briefs, policy and strategy documents and training materials.
  • Providing administrative support and maintenance of internal systems and reporting functions, helping the Agency meet requirements.
  • Providing assistance and advice on policy and procedural documents with the specialised work area.
  • Managing meeting schedules, capturing minutes, and managing action items collating and reviewing agendas and meeting papers.
  • Supporting the chair at meetings.
  • Assessing and maintaining quality assurance processes and documentation relating to cases.
  • Ensuring good record keeping and updating internal record trackers.
  • Responsibility for secretariat support for the Pre-ALOC ALOC, AAT Strategic Function, DRF and Ethics committee.

About you:

  • You will have meticulous attention to detail.
  • You will have strong and efficient organisation and prioritisation skills.
  • You will have excellent written and oral communication skills.
  • You will have strong engagement and interpersonal skills.
  • You will have ability to problemsolve and undertake tasks that may require research and analysis.
  • You will have initiative and work independently to complete tasks with limited guidance.

Benefits:

  • ASAP start (pending Federal Police Clearance)
  • 12month temporary assignment with the possibility of extension
  • Full time hours Monday to Friday
  • Geelong, Melbourne, or Deakin ACT location + hybrid working from home options.
- $55.24 per hour + Super

How to apply:

Applications close 15.00 PM AEST, 14th May 2024
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