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Administration Assistant
1 week ago
**OVERALL PURPOSE OF THE POSITION
- To provide professional administrative support to the English Department.
- To be a liaison between the English Department and other Departments and staff within the School.
- To facilitate the smooth running of English Department programs of events both individual
**PRIMARY DUTIES & RESPONSIBILITIES
**- Provide administrative and secretarial support as required to the English Head of Department and
Assistant Coordinators
This may include:
the administration of teaching programs and resources,
supporting assessment task distribution and collation, maintaining records, supporting the
maintenance of mark books and reporting.
- Provide administrative and secretarial support as required for English cocurricular programmes (e.g.
- Preparation of Minutes and other resources for dissemination as required for English Department
- Coordinate the bookings of meeting rooms and other English classrooms in the Kefford Building
- Attending to staff professional development administration.
- Asist students with general enquiries (e.g. meeting their teacher outside of class, students submitting
- Attending to the resourcing of the English Department, such as:
- Ensure all textbooks prescribed are ordered in collaboration with the relevant Assistant Co
- Maintain teacher resource library on Level
- Manage provision of supplies including stationery, kitchen, catering, print room requests
- Ensure printers on Level 4 and 5 are running efficiently for staff. Liaise with IT Central and
Ensure toner waste cartridges are disposed of correctly.
- Liaise with maintenance when maintenance or cleaning work is required.
- Ensure large (blue lid) recycling bin is replaced as and when required. Act as goto person
SPECIFIC AREAS OF RESPONSIBILITY
Accounts / Budget
- Order requisitions and reconcile accounts.
- Allocate expenses against relevant budgets.
- Coordinate rechargeable items for student billing, for expenses incurred outside budget allocation.
- Coordinate payments of invoices through Engage Finance and the Finance Services Department.
English
***- Assisting with the Capital Expenditure budget in terms of sourcing quotes from providers and attending
to organisational matters in relation to projects.
Functions/ Events
- Assist in the coordination and arrangements for a range of Departmental events including:
- Excursions and Incursions.
- Other events as required by the English Department.
Other
There will be other duties that the Headmaster and/or the Head of Department may from time to time require.
**CHALLENGES
- Prioritising the workload for the position given the diversity of responsibilities and expectations and
- Managing a significant database of students to provide timely, up to date information whilst maintaining
- Providing high quality and effective administrative support for all areas as required.
- The position has the opportunity for a person with initiative to review and continuously improve
- The position will be integral to maintaining uptodate information and advice via the School's
- The position will be an integral player in the English Department with opportunities to further develop
- Day to day responsibility for the administrative tasks of the English Department and prioritise workload
- Responsible for the maintenance of an effective filing system and other related administration matters.
- Management of correspondence on behalf of the Head of Department.
- Coordination of relevant events in the school's calendar.
- Experience in providing administrative support at a senior level.
- Advanced administration skills in an educational context.
- Excellent interpersonal, oral and written communication skills, particularly with students and parents.
- Expertise in the use of information technology, across the Microsoft Suite and Barker Blended Learning
- Superior typing skills.
- Competence in the use of organisational database systems, including the capacity to develop strong
and report generating knowledge is desirable.
- Excellent organisational skills including electronic and paperbased file management.
English
***- Ability to coordina
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