Accounts Payable Officer

1 week ago

Hobart, Tasmania, Australia MyState Limited Full time

Are you ready to join a dynamic finance team and contribute to the enhancement of processes and controls? MyState is seeking a motivated and detail-oriented individual to join us as an Accounts Payable Officer.

In this role, you will be responsible for the processing and payment functions of the Finance Business Unit, ensuring accuracy and efficiency while supporting the implementation of future system and process enhancements.

This is a Part Time role at 0.6 FTE or 22.5 hours per week.

Key Responsibilities:

  • Maintain the supplier master file and accounts payable invoice processes
  • Process company corporate cards on the core AP system
  • Manage efficient payment runs and related reporting
  • Process broker loan commission payments
  • Stay up to date with GST treatment of group expenses and provide advice to stakeholders
  • Perform routine and ad hoc reconciliation and reporting for accounts payable processing
  • Advise and educate internal and external stakeholders on correct and appropriate accounts payable processes
  • Analyse group suppliers and suggest streamlining possibilities
  • Review incoming invoices and ensure correct allocation of entity, cost centre, and sundry analysis codes
  • Optimise the use of AP and corporate card systems, collaborating with system vendors and project specialists
  • Document and maintain procedures and processes of the AP system, training managers and users
  • Stay updated on best practices in accounts payable function and contribute to continuous improvement
  • Assist the wider Finance team with ad hoc tasks, projects, and monthly reporting
  • Provide backup support in other functions as required
  • Maintain highquality customer service standards for internal and external stakeholders

Key Skills and Attributes:

  • Strong commitment to delivering exceptional customer service
  • Goaloriented with the ability to meet targets and contribute to team performance
  • Excellent time management and organisational skills
  • Team player who actively supports colleagues and participates in team activities
  • Problemsolving mindset with a willingness to learn and develop new skills
  • Professional demeanour and effective communication skills
  • Proficiency in financial software (Bancs), Microsoft Office products, and accounting software (Oracle)
  • Prior experience in accounts payable functions with involvement in process improvements
  • Knowledge of accounting systems, financial/internal controls, and legislative requirements (financial services industry knowledge is advantageous)
  • Advanced Microsoft Excel skills
  • Strong attention to detail and accuracy

Qualifications and Experience:

  • Completion of training and development activities specified in the group's training profile for the position
  • Prior experience in accounts payable functions with demonstrated involvement in process improvements
  • Competent PC skills with advanced Microsoft Excel skills
  • Welldeveloped customer service and communication skills
  • Familiarity with accounting systems, financial/internal controls, and legislative requirements
  • Willingness to learn and develop new skills
  • Excellent problemsolving skills
  • Professional presentation and manner
  • Effective time management skills
MyState embraces the three lines of defence model, and this position falls under the first line of defence.

As an Accounts Payable Officer, you will play a vital role in maintaining effective internal controls and executing risk and control procedures on a daily basis.

Your contributions will ensure activities are consistent with the goals of the group and comply with relevant legislation and group policies and procedures.

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