Personal (PA) & Executive Assistant (EA) -

2 weeks ago

Sydney, New South Wales, Australia Healthscope Full time

Executive Assistant to State Manager NSW/ACT

Role: Full-Time

Location - NSW Office (Neutral Bay)

  • Are you interested in taking your career to the next level, where every day is an opportunity to make a difference in healthcare? Do you thrive in a fast-paced environment and have a knack for keeping things organized and running smoothly?
  • Are you ready to take on a role that offers both challenge and reward, because, we want to hear from you As the Executive Assistant to our State Manager NSW/ACT, you will be the backbone of our executive team, ensuring seamless operations and effective communication across the organisation and at the heart of our operations, playing a key role in supporting our leadership team. This role is central to our operations, requiring a proactive individual with strong communication skills and the ability to manage a wide range of administrative tasks efficiently and effectively. Key Responsibilities:
  • Coordinate the State Manager's schedule, including meetings, appointments, and travel arrangements.
  • Prepare meeting agendas, presentations, and other materials; take and distribute meeting minutes as needed.
  • Act as a key point of contact for internal and external stakeholders, ensuring clear and effective communication.
  • Handle incoming communications, including emails and phone calls, with a high level of professionalism and confidentiality.
  • Assist in the preparation of reports, documentation, and presentations for both internal and external use.
  • Support the planning and execution of events, conferences, and off-site meetings.
  • Maintain accurate and organized records and filing systems.
  • Prepare and share approved updates about NSW/ACT State Group activities through internal and external channels such as LinkedIn or to relevant internal teams.
  • Manage the operation of the Sydney Office to ensure a great experience for all users and guests, which will include but is not limited to managing and/or coordinating aspects of safety, user access, property/facilities matters. What we're looking for:
  • Organizational Wizard: You can juggle multiple tasks without breaking a sweat and have experience as an Executive Assistant or Senior level Administrator. Scheduling, coordinating, and managing details come naturally to you.
  • Communication Guru: Whether it's crafting a polished email, coordinating with stakeholders, or taking meeting minutes, your communication skills are top-notch.
  • Proactive Problem-Solver: You don't just identify problems; you solve them. You're resourceful, adaptable, and always a step ahead.
  • Tech-Savvy: You have a solid grasp of Microsoft Office Suite and can quickly learn new tools to streamline workflows.
  • Team Player: You thrive in a collaborative environment, building strong relationships across the organization. Culture:
  • Competitive Compensation: We offer an attractive salary and benefits package, recognizing the value you bring to our team.
  • Growth Opportunities: Healthscope is committed to your professional development, with pathways for career advancement.
  • Work-Life Balance: Enjoy a supportive work environment that values your well-being.
  • Diverse and Inclusive Culture: We embrace diversity and are committed to creating an inclusive workplace. Why Healthscope?
    At Healthscope, we believe that exceptional care begins with exceptional people. We're a dynamic and innovative healthcare provider; with 38 hospitals nationwide, we pride ourselves on being Australia's only national private hospital operation and healthcare provider. Our commitment to excellence, innovation, and patient-centred care drives everything we do. Our team is at the forefront of healthcare, providing high-quality services and supporting a diverse patient base. Now, we're looking for a dynamic Executive Assistant to support our State Manager NSW/ACT and play a crucial role in our ongoing success. Other benefits to consider:
  • Discounted health insurance and spa vouchers, access to Fitness Passport, novated leasing and more.
  • Continuous professional development, education & support provided to encourage growth. We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.Come and be the difference in our patient's livesApplications close: 4th July 2024To Apply: Please click on the 'Apply' button, with your resume and a cover letter that highlights your unique skills and experience. For any questions, please reach out

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