Finance - Billing Settlement

2 weeks ago

Bankstown, Australia DH & Associates Full time

OVERALL SCOPE OF THE ORGANISATION


Our client is a global ICT company offering a variety of ICT services based on its vast experience and accumulated technological capabilities, as well as its excellent partnerships and human resources all over the world.


They were incorporated to meet the growing demand in the market for efficient Supply Chain Management (SCM) and logistics systems.

They provide personalized SCM/Logistics solutions aligned with the varying needs of companies based on its own integrated Supply Chain & Logistics solution.

Depending on the customers' needs, various solution combinations are offered which ensures a steady information exchange among the solutions and connections within the systems.


RESPONSIBILITIES:

  • AR (Account Receivable):
  • Check and ensure the accuracy of all charges & fees by VAT Invoice, Quotation, Contract and other related shipping documents/ evidences then compare with data
  • Collect, check and ensure the accuracy of all shipping documents from OPS and submit to customer following cut of schedule of each month, ensure that all shipments are invoiced accurately and closed within stipulated time frame.
  • If all information is correct, send Freight invoice
  • In case of incorrect information, request Operation team/Carrier/LSP or other related person in charged to double check & correct, then send freight invoice to GERP once everything is correct.
  • Summary Statement of Account (SOA) as per the Company form.
  • Submit SOA + docs to SAVINA together with data in systems.
  • Create EA in BMS/Closing/ARAP List.
  • Check payment & Payment Request
  • AP (Account Payable):
  • Check and ensure the accuracy of all charges & fees by VAT Invoice/Quotation/Contract and other related shipping documents/ evidences then compare with data
  • Collect, check and ensure the accuracy of all shipping documents from OPS to submit to SDS Accounting dept.
  • If all information is correct, verify and confirm LSP Freight invoice
  • In case of incorrect information, request Operation team/Carrier/LSP or other related person in charged to double check & correct, then clear LSP Freight invoice in BMS once everything is correct.
  • Create EA in BMS/Closing/ARAP List.
  • Confirm to LSP issue financial invoice
  • Submit LSP Financial Invoice + stamped SOA + related shipping docs to SDS Accounting dept.
  • Keep working with accounting dept. to check payment to LSP if needed.
  • CMS/MDM jobs:
  • Monitor Shipper contract & LSP contract in

CMS:
Create new contract/ extend current contract/ modify contract.

  • Monitor Shipper tariff & LSP tariff in

CMS:
Upload new tariff/ amend tariff/ extend tariff).

  • Monitor LCC mapping, LCC exception and other related to LCC for Inbound Factory

REQUIREMENTS:

  • Above bachelor's degree, major in economics, foreign trade, accounting
  • MS Office skills (Word/Excel/PowerPoint/Suite)
  • English advanced level
  • Must living in Australia

Preferences:

Experience in the Logistics industry
- outstanding phone manners and communication skills
- have exceptional customer service and people skills
- a team player but can also work autonomously
- have strong time management and prioritisation skills and have mastered the ability to multitask
- have a proven ability to work in a fast-paced environment
- critical thinker and pay close attention to detail
- have knowledge of Salesforce, Microsoft Office programs, and reception procedures and processes
- have demonstrated experience in an Office Administration/ Reception role"

Schedule:

  • Monday to Friday

Work Authorisation:

  • Australia (preferred)

Work Location:
In person

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