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Facilities Coordinator

4 months ago

Sydney, Australia FourQuarters Recruitment Full time
  • Real Estate & Property
  • Facilities Manager
  • Sydney
  • Contract or Temp

Our client, a growing, global financial services organisation has an immediate need for a Facilities Coordinator for a long term, temporary engagement.

The Role:
Reporting to the Office Manager, this person will be responsible for the coordination of all Facilities tasks and services in the premises; contribute to budget forecasts, quality control and service delivery; be involved in OH&S related activities & facilities management.

Key Responsibilities:

  • Develop strong relationships with stakeholders, users and vendors including managing vendor relationships and contracts.
  • Pro-actively induct Vendors and manage OH&S performance.
  • Manage property and tenancy related issues.
  • Assist with financial and administrative requirements.
  • Assist in the preparation of budgets, process invoices and prepare accruals.
  • Assist with facilities management reporting.
  • Liaise with building manager regarding day-to-day tenancy issues, including cleaning services.
  • Coordinate office facilities maintenance, furniture and fixtures repair and maintenance.
  • Inspect facilities on a daily basis, and conduct major facility audits on a monthly and quarterly basis, taking note of maintenance and OH&S issues and keeping records of inspections, maintenance reports, certificates and compliance documentation.
  • Participate in Minor Churn, Moves and assist in the coordination of Capital exp. Projects.
  • Develop, initiate and/or maintain safety programs for client’s needs (storm, evacuation, first aid, BCP etc.)

Skillset Required:

  • 3+ years of experience within facilities management
  • Good understanding of financial management and controls.
  • Demonstrates organizational abilities by effectively handling multiple tasks, meeting deadlines and setting priorities.
  • Ability to manage multiple tasks, attention to detail and ability to remain task focused.
  • Ability to communicate at all levels and build effective and professional relationships with clients and colleagues.
  • Logical and analytical thought processes and good problem-solving skills.
  • Strong negotiation and influencing skills.
  • Demonstrates initiative, enthusiasm and can work autonomously, as well as in a team environment.
  • Logical and analytical thought processes and good problem-solving skills.
  • Good working knowledge of mechanical/hydraulic services is desirable.
  • Good working knowledge of the Occupational Health & Safety Act.
  • Experience and basic working skills with Microsoft packages – particularly Word, Excel and Outlook.

Please apply if interested by clicking below.