Office Coordinator

1 month ago

Melbourne, Australia Circana Full time

Let’s be unstoppable together

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behaviour. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost , of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

At Circana, we are fuelled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity,equity,and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at

What will you be doing?

As the person in charge of the Melbourne office, you are responsible for overseeing all aspects of its operation to ensure that it runs efficiently and smoothly. This includes supporting and maintaining our established working methods to promote a cohesive and productive work environment. Your role requires you to be highly organised, detail-oriented, and capable of simultaneously managing multiple tasks and priorities.

Job Responsibilities

Greet and assist visitors when they arrive at the office Assist in planning and booking offsite company events Assist in booking accommodation and flights for travelling staff members Coordination of facility management requirements (handyman etc) and cultivate relationships with vendors Supporting the Sydney Office Manager and organising couriers as required Maintain office efficiency by maintaining the appearance of common areas, organising procedures, handling correspondence etc Resolving allocated service request tickets in line with current service level agreements (SLA’s) Working with the Administration team to develop and document a best practice guide for the Melbourne Office procedures manual Managing the ordering of all catering, office supplies and staff amenities for the Melbourne office Managing fire wardens and first aid offices in the Melbourne Office, including monthly contents check of the first aid kits Supporting the AU Administration team for both internal and external webinars

Requirements

Strong knowledge of office administration procedures Clear, concise, and confident in both verbal and written communication skills Strong time management and people skills, flexibility, and multi-tasking ability Proficiency with Microsoft Office, with aptitude to learn new software and systems Customer centricity Strong attention to detail

Circana Behaviours

As well as the technical skills, experience and attributes that are required for the role, our shared behaviours sit at the core of our organisation. Therefore, we always look for people who can continuously champion these behaviours throughout the business within their day-to-day role:

Stay Curious: Being hungry to learn and grow, always asking the big questions Seek Clarity: Embracing complexity to create clarity and inspire action Own the Outcome: Being accountable for decisions and taking ownership of our choices Center on the Client: Relentlessly adding value for our customers Be a Challenger: Never complacent, always striving for continuous improvement Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity Commit to each other: Contributing to making Circana a great place to work for everyone

Location

This position can be located in the following area(s): Melbourne

  • Marketing Coordinator

    1 week ago

    Melbourne, Victoria, Australia Bendigo office Full time

    Overview A fantastic opportunity now exists to join an industry leading organisation in the marketing department, in a part-time position. O'Connors have a great opportunity to join the company in a Marketing Coordinator position to coordinate content and information to execute successful marketing strategies and communication across the group. In this key...

  • Digital Communications Coordinator

    2 months ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $92,332 - $104,762 Occupation: Communications, Marketing and Media Reference: VG/SRO/111426/050424 One (1) ongoing Digital Communications Coordinator, Grade 4 position is being offered in the Corporate Affairs Branch, Strategic Development and Customer...

  • Digital Communications Coordinator

    3 weeks ago

    Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $92,332 - $104,762 Occupation: Communications, Marketing and Media Reference: VG/SRO/111426/14052024 One (1) ongoing Digital Communications Coordinator, Grade 4 position is being offered in the Corporate Affairs Branch, Strategic Development and Customer...

  • Student Coordinator

    1 week ago

    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    Student Experience Coordinator - Full time- Opportunity to grow and develop within the Learning and Development team- Flexible work - mix of in the office and WFH- Supportive team environment with a focus on continuous improvementWe are looking for an experienced administrator / HR administrator with a keen interest in learning and development to join our...

  • Whs Project Coordinator

    3 weeks ago

    Melbourne, Australia Head Office St Kilda Rd Full time

    **WHS Project Coordinator** - **Exciting opportunity to be a part of an exciting project team delivering Self Insurance (18 month contract)**: - **Help shape and refresh the Health, Safety and Wellbeing management systems** **About Us** Our client is a leading provider of private Healthcare services across Australia with more than 16,500 employees and more...

  • Project Coordinator

    3 weeks ago

    Melbourne, Australia Head Office St Kilda Rd Full time

    **The Role** The objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...

  • Legal Project

    4 weeks ago

    Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $73,842 - $89,661 Occupation: Legal Reference: VG/VGSO638 - Unique opportunity to work on land acquisition matters at the core of government - Friendly and supportive team environment - Hybrid working from home/office environment - Ongoing |...

  • Office Coordinator

    2 months ago

    Melbourne, Australia people2people Full time

    Easily accessible office location in South Yarra Creative, fast-paced and fun environment! Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the office...

  • Office Coordinator

    2 months ago

    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    4 weeks ago

    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    2 months ago

    Melbourne, Australia capital.com Full time

    We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talent team. This position will be...

  • Office Coordinator

    3 weeks ago

    Melbourne, Australia Cox Purtell Staffing Services Full time

    **Contract Type**: - Full Time**Location**: - Melbourne - Victoria**Industry**: - Administration & Office Support**Contact Name**: - Amy Colton- **Contact Phone**: - 0292203400**Date Published**: - 03-Aug-2023**Office Coordinator** **Full time permanent role** **Melbourne CBD** **$65-80k+super** - This is a rare opportunity to join a...

  • Digital Communications Coordinator

    2 months ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Digital Communications Coordinator

    3 weeks ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Digital Communications Coordinator

    2 days ago

    Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offer The State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...

  • Project Coordinator

    1 week ago

    Melbourne, Victoria, Australia Head Office St Kilda Rd Full time

    The RoleThe objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...

  • Office Coordinator

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    Great workplace benefits with a focus on health & wellbeing - $60,000-70,000+super | CBD location in a bright modern office - Supportive, diverse and inclusive culture **About the role** As the Office Coordinator, you'll be an integral part of the team, ensuring seamless operations and exceptional service delivery. Collaborating closely with the other...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Temp & Agnew Pty Ltd Full time

    Monday - Friday 12 Month Contract Role- $65k + Super Large Global InsurerA leading global insurer based in Melbourne CBD has an excellent opportunity available for an experienced Office Coordinator to join their driven and well-established team.The Role: Overseeing daily office operations, including managing office supplies and equipment and ensuring the...

  • Office Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    Easily accessible office location in South Yarra:Creative, fast-paced and fun environmentAre you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client's team within the property development industryAs the office coordinator, you...

  • Office Coordinator

    1 week ago

    Melbourne, Victoria, Australia RP Infrastructure Full time

    About RP InfrastructureRP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector.With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...