Personal Assistant

3 days ago

Mudgeeraba, Australia Woodforde Group Full time
  • Admin / Secretarial / Office Support
  • Administration
  • Gold Coast
  • Contract or Temp
  • Immediate start - Temp to Perm opportunity
  • Northern Gold Coast
  • Fast-paced environment I Varied role

Your organisation 

Our client has been established for over 20 years and are a very successful consultancy based on the Northern Gold Coast. They have multiple projects nationally and are currently experiencing a phase of growth. 

This is an exciting opportunity for you to add value by ensuring projects run seamlessly with your expert support. You will enjoy exposure to a variety of work with an innovative organisation.

Your role 

This is a varied role in a fast-paced environment where you will be providing support to the Senior Business Manager and assist with a variety of project administration. With your proactive attitude and extensive organisation skills you will manage the following tasks.

    • Project administration: create proposal numbers, job set up and variation requests including document management. 
    • Book travel, accommodation and car hire along with equipment required for project staff.
    • Schedule inception and follow up client meetings, take minutes and provide general administration support.
    • Process expenses and invoices as well as support with end of month cost allocations.
    • Assist field staff with queries across a broad range of projects.
    • Onboarding staff and ensuring inductions are complete.
    • Generating purchase orders and ensuring they accurately allocated to the relevant projects.

About You

With outstanding organisation skills you will thrive in this challenging role relying on your ability to think on your feet and prioritise effectively. This is a temporary to permanent opportunity to commence asap. 

Exceptional abilities working with MS Suite will support you to succeed in this role. Experience with CloudBlue PSA (previously Harmony PSA) project management tool would also be advantageous. 

A proactive nature, with effective communication skills and 'let's get the job done' attitude will see you excel in this diverse role.

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