Corporate Receptionist

Corporate Receptionist

Are you a professional and friendly individual looking for a part-time role in a dynamic, global company? We are seeking a Corporate Receptionist to join our team for 2 days per week in our state-of-the-art offices.

As the first point of contact, you'll play a vital role in ensuring a welcoming and smooth experience for our clients and visitors. This position is perfect for someone who excels in a corporate environment and values flexibility.

What you will do

• Provide professional and courteous telephone service for the Brisbane office, including:
• Answers incoming calls in a timely and friendly manner
• Redirects calls to the appropriate person in a timely manner
• Maintains awareness of employee movements in and out of the office
• Takes messages where appropriate, ensuring accuracy and timeliness of delivery
• Manages first impressions for all visitors, including:
• Greets clients and other visitors with respect and professionalism
• Provides visitors with refreshments (e.g. tea/coffee/water /catering if requested)
• Ensures the reception area and all meeting rooms are always maintained in a neat and orderly manner
• Effectively manages room bookings and communicates any changes in a timely manner
• Organizes catering for meetings and morning teas and liaises with office administrator to organize refreshments for meetings
• Manages all incoming and outgoing mail for the office including the following:
• Updates incoming mail register and distributes mail and other deliveries in a timely manner
• Prepares and posts outgoing mail including organising couriers as required
• Maintains postage and courier consignments/satchel stocks
• Maintain reception handbook and update/ maintain all FV phone lists
• Be aware of security requirements of the office and front desk responsibilities
• Maintenance and cleaning of common areas including staff kitchen, including:
• Consumables stock supply and ordering
• Maintain cleanliness of kitchen including fridges, drawers, cupboards, benches, and tables
• Coffee machines maintenance and cleaning nightly
• Dishwashers stack and empty as required
• General upkeep of all kitchen appliances

Office Manager Support

• Assist Office Manager with accounts and invoice approval of regular weekly and monthly expenses
• Assist with staff and client events and functions internal and external
• Logging of maintenance issues and repairs
• Assist with office cost control and budgets
• Stock control and supply ordering

Administration Support

• Remains up to date as to service line offerings and current staff and is equipped with the knowledge to answer general questions about the company
• Assist organising external and internal client events as requested. Duties may include, but not be limited to, creating mailing lists, producing invitations, organising catering, booking of venues and checking for AV requirements internally
• Support to BSO’s as required – Assist with expenses, travel arrangements, batch headers, printing, binding, scanning, archiving, collating of documents and other general administration tasks.

Who you are

• Demonstrated Corporate Reception and office administration experience within a corporate environment
• Professionalism in an office environment;
• Excellent communication and interpersonal skills;
• Excellent ability to work effectively as part of a team
• Attention to detail;
• Proficiency in formatting detailed reports and tables;
• Intermediate - advanced skills using Microsoft Office packages including Word, Excel and Adobe Acrobat;

What’s on Offer

Along with a competitive salary, we provide a diverse and inclusive work environment amongst a market leading Project Management division specialising in the delivery of some of Australia’s largest projects. RPS offers many benefits to support your professional development & well-being including:

• Family friendly accredited workplace.
• Day off on your anniversary.
• Paid Parental and Partner Leave.
• Purchase additional annual leave + salary packaging.
• Professional memberships.
• Study assistance.
• Professional and technical development opportunities plus much more.

About Us

RPS, A Tetra Tech company - representing an exciting new chapter in our business, RPS became a Tetra Tech company in January 2023. With 27,000 employees in more than 550 offices in more than 120 countries on seven continents, Tetra Tech is a leading, global provider of consulting and engineering services. As a Tetra Tech company, RPS is proud to offer our people market-leading development and project opportunities, helping to solve some of the world’s most complex problems.

If you have the skills mentioned above and are looking for an exciting job opportunity within a rapidly expanding organisation, please APPLY today

RPS does not accept unsolicited resumes from search firms/recruiters. Should an unsolicited resume be submitted, the submitting search firm/recruiter acknowledges and agrees that RPS has not accepted the unsolicited resume and that no agreement, contract or otherwise exists between RPS and the search firm/recruiter. RPS has no obligation to pay the search firm/recruiter, and the search firm/ recruiter has no entitlement or right to any payment or fees in relation to the submission of the unsolicited resume or any subsequent use of the resume by RPS. 

We are a proudly accredited, Family Friendly Employer and a Committed Veteran's Employment Supporter. 

Our Approach 

Our people live our purpose, deliver our promise, and demonstrate our behaviours every day. Our behaviours define who we are. Developed by our people, they underpin everything that we do. They create the memorable experiences we are known for and make RPS a great place to do great work. ‘Stronger Together’ is one of our five core behaviours and it is inherent in creating an inclusive workplace: ‘We are respectful, acknowledge diversity, and recognise the potential and contribution of everyone. We bring out the best in one another, always assuming best intent. People who learn and grow thrive in our business, sharing in our success.’

Recruitment Agencies

We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on this list. Please refer to the careers page on our website if you require any further information.