Events Coordinator

About Us :

Katherine Town Council is the Municipal Council for Katherine, NT. Providing services to the Katherine Community relating to rates, roads, infrastructure, animal control, waste management and other core essential services.

At the heart of the Big Rivers region is Katherine, the fourth largest township in the Northern Territory. Outside of Darwin and Palmerston Local Government Areas, Katherine is the next major regional centre closest to the Port of Darwin; the only major multimodal port located in Northern Australia and Australia’s gateway to the Asia Pacific.

Katherine is located at a critical crossroads point for Northern Australia and the top end, connecting Perth to Darwin from the west and Adelaide to Darwin through the north/south highway and rail corridor. Katherine services the wider region with access to education and medical services.

Around 8,000 people live in the Katherine municipality. The local RAAF Airbase at the Katherine suburb of Tindal adds around 2,000 to this figure making it over 10,000 people living and working in Katherine.

Our Community is at the center of everything we do. In achieving this, we continue to the vision where:

• Katherine is welcoming, vibrant, family-friendly, and fosters diversity and unity.
• In Katherine, everyone belongs, everyone feels safe, and there is a sense of community
• Our vision recognises the importance of valuing our environment and investing in our people and culture.

VISION

Katherine Town council's vision is for Katherine to be a place of opportunity where we live, work, learn and grow together.

MISSION

Together, we will work effectively today, to shape our exceptional future tomorrows.

VALUES

• Accepting of DIVERSITY
• Sense of COMMUNITY
• Respect for PEOPLE, our ENVIRONMENT and our CULTURE

About You :

• Qualifications in Event Management/Business Management and/or other related tertiary qualification
• Excellent written and verbal communication skills
• Current NT Drivers Licence

Position Summary :

This position reports directly to the Director of Community Services and is responsible for the high quality, intelligent and reliable execution of Council’s functions, events, programs and community initiatives. This position is responsible for planning, preparing, executing and reviewing necessary components of Council’s functions, events, programs and community initiatives in an efficient and effective manner whereby there is successful cross department collaboration, consultation and continued teamwork. 

Key Requirements :

• Demonstrated ability to meet the positions key responsibilities
• Experience in Microsoft Officer products and other similar packages
• High Level customer service experience
• Demonstrate strong knowledge and experience in stakeholder engagement
• Ability to achieve set goals in strict timeframes whilst operating with flexibility and adapting to changing circumstances
• Experience with budgetary and other relevant account and financial procedures
• Experience in developing and implementing marketing and promotional plans including use of printed material and web-based applications; Ability to understand various legislations, statutory obligation and Council policies in order to make informed decisions
• Demonstrated experience and ability to deliver great outcomes
• Extensive knowledge and skill gained through on-the-job training
• Minimum experience of 2 years in similar or related role
• Experience in Local Government
• Proficiency in use of various Adobe Creative products, including InDesign

Job Responsibility :

Position's Key Responsibilities

1. Develop and lead the execution of an annual events calendar which maximises the effectiveness of

Council events

2. Strategically engage with external stakeholders and invested parties, communicate across various

platforms and stakeholders with regards to the planning, preparation and promotion of events

3. Drive the coordination and delivery of all aspects of high-quality events which meet organisational

needs (e.g. prepare and manage events budgets, negotiate contracts for venues, catering, audio visual equipment, signage, on-site production and post-event details)

4. Work collaboratively with Communications team to manage Council’s events and the preparation and

production of promotional material.

5. Research, liaise and undertake new events that are relevant and engaging to the Katherine

Municipality, targeting specific demographics and working groups to achieve successful outcomes

6. Managing and overseeing events on the day of, including problem-solving, welcoming, and directing

guests and support staff, directing event set-up, communicating with staff, and organising vendors

7. Coordinate and implement the marketing of functions and events held within the Katherine

Municipality by utilising a variety of marketing tools with an aim to maximise opportunities for Council

to promote and enhance community participation and engagement

8. Actively develop and implement integrated resources for any/all functions and events for Council in

order to improve and enhance community engagement and participation, understanding and

awareness of the role and activities of the Katherine Town Council

9. Ensure compliance to any and all legislative, statutory requirements and safety standards when

executing plans and preparations

10. Assist in the creation of various content types to engage with the community event services on various

platforms, translating ideas and concepts into proactive campaigns and engaging content that

supports Council’s objectives.

11. Undertake general customer service duties up to and including front-desk reception duties such as

answering telephone calls, emails, customer enquiries, and other matters as needed to achieve

effective customer service outcomes

12. Work cross-collaboratively with other departments to research, plan, prepare and execute Council’s

events in an effective and efficient manner, provide best practice advice and guidance

13. Other responsibilities as shall be reasonably associated with or incidental to the above

responsibilities or as shall, in the course of the employment, be agreed between the parties as being

or forming part of the duties

Organisational Responsibilities

1. Ensure compliance with Workplace Health and Safety requirements. Comply with workplace

procedures for risk identification, risk assessment and risk control. Participate in activities

associated with the management of workplace health and safety. Identify and report health and

safety risks, accidents, incidents, injuries, property damage and mishaps at the workplace.

2. Assist in the implementation of the Katherine Town Council’s Local Counter Disaster Sub-Plan in the

event of a disaster.

3. Ensure incumbent is dedicated to servicing our community and will listen to and proactively respond

to their needs.

4. Foster sustainable, honest relationships with the community and stakeholders

5. Perform and deliver results that align with organisations strategic direction and serve our

community.

6. Work in accordance with Council’s Vision and Mission statement.

7. Provide excellent customer service through incoming telephone calls, email and front counter

enquiries.

Level of Responsibility

Authority & Accountability

The exercise of discretion within standard practices and processes and may involve the

exercise of high precision occupational skills using various specialised techniques,

systems, equipment, methods or processes. Positions provide local decisions, direction

, leadership and on-the-job training to supervised employees or groups of employees.

Judgement & Problem Solving

Skills to solve problems which require assessment of a range of options having elements

of complexity in reaching decisions and making recommendations. For supervisors, the

work processes often requires the quantification of the amount of resources needed to

meet those objectives. Assistance may be readily available from other staff in the work

area in solving problems

Specialist Knowledge & Skills

Specialist knowledge in a number of advanced skill areas relating to the more complex

elements of post-trades or specialist disciplines either through formal training programs

or on-the-job training.

Management Skills

May require skills in co-ordinating a team of employees, to motivate and monitor

performance against work outcomes. Positions may lead large groups of employees at

the ‘work face’.

Interpersonal Skills

Persuasive communication skills are required to participate in specialised discussions to

resolve issues, including explaining policy to the public and/or others and reconciling

different points of view

Qualifications & Experience

Positions require thorough working knowledge and experience of all work procedures for

the application of technical, trades or administrative skills, based upon suitable

certificate or post-certificate level qualifications which may include:(a) post-trade

certificate and/or other post-secondary qualification below diploma or degree;

or(b) extensive knowledge and skill gained through on-the-job training in accordance

with the requirements of the work in this level

Job Functions :

Local

Job Benefits :

1. 6 weeks annual leave p.a
2. 3 weeks personal/carers leave p.a
3. Wellness Strategy6 including free access to the Katherine Town Pool & 50% Gym membership
4. A Friendly and inclusive work environment

Selling Point :

Opportunity for an Events Coordinator within rural/remote NT Local Government.

Contact :

Cherie Bush