Department Coordinator

2 weeks ago


Perth, Australia Knight Frank Full time

About us: 

At Knight Frank we’re passionate about property, but it takes more than passion to make us the world’s most successful privately-owned property agency and consultancy. 

With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services. 

We champion a diverse and inclusive workplace, where people are encouraged to bring their whole selves to work and are proud to be the real estate industry’s first WORK180 endorsed employer. 

The role:

We have an exciting opportunity for a proactive Department Coordinator to contribute to the success of our agency business.  Highly organised and dedicated, you will provide administrative support to a team of professionals who are driven to get the best results from each day.

Key responsibilities:

  • Preparing and managing Sales & Leasing campaigns from start to finish (including organising marketing quotes, creating & booking applicable advertising etc.)
  • Design and implementation of E-marketing processes, and coordination of mail outs
  • Draft, review and prepare correspondence, presentations and other documentation
  • Maintaining property web advertising
  • Managing the Client Relationship Management database
  • Preparing property submissions (including designing and formatting etc.), proposals, e-brochures and other marketing collateral (LinkedIn, signboards and newspaper ads etc) using Indesign and company branded templates in MS Word and PowerPoint
  • Receipting deposits received and organising transfers of monies with the Trust accounts department
  • Managing property marketing funds for individual campaigns
  • Preparing and update Agent Profile documents
  • Coordinate team meetings including circulating invitations, preparing agendas, and taking minutes
  • General administrative support to the team including reception cover
  • Preparing invoices, expense claims and assisting with department budgeting
  • Assisting agents with contractual documentation 

Who are we looking for?

With a flexible attitude, and resilience, you will be comfortable managing multiple deadlines and contributing to the success of the team.

To be successful in this position you must be able to demonstrate experience in a similar role; experience in the property industry is not essential.  Your skills and attributes will include:

  • Intermediate to Advanced MS Office
  • Adobe Indesign, an advantage
  • Strong organisational and prioritisation skills
  • Excellent written and verbal communication skills
  • Self-directed and the ability to take ownership of your work
  • Strong attention to detail; and
  • Client-focused and responsive
  • Working in a fast-paced environment 

What’s in it for you?

  • Competitive remuneration package
  • Flexible working arrangements designed to suit individual circumstances and family needs
  • A generous 16-week parental scheme plus superannuation for a full 12 months
  • Birthday and study leave
  • Swap around a public holiday for a cultural swap day
  • Two Wellness Days to allow you to focus on your own physical and or mental wellbeing
  • A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
  • We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
  • Our reward platform “The Vault” which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
  • Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation
  • Plus, so much more 

Join a team where individual uniqueness is celebrated, contribution is rewarded, and voices are respected and heard. A place where everyone has the chance to perform at their best. 

Not the perfect fit? Apply anyway. You might have something we didn’t realise we needed

Applicants with Australian working rights need only apply. No Agencies please.

Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process.


  • Coordinator

    3 days ago


    West Perth, Australia Department of Education, Western Australia Full time

    Advertised Vacancy Number: DOE892752 This is a fixed term, full-time position commencing ASAP up until June 2026 with possible extension. Professional Benefits Working for the Department of Education attracts a range of attractive benefits including: 11 percent employer contributions to superannuation More than 20 days of other leave,...


  • West Perth, Australia Department of Education, Western Australia Full time

    Advertised Vacancy Number: DOE887638 This is a fixed term, full-time position commencing ASAP up until July 2025 Professional Benefits Working for the Department of Education attracts a range of attractive benefits including: 11 percent employer contributions to superannuation More than 20 days of other leave, including sick leave and...


  • Perth, Australia AndersElite Professional Recruitment Full time

    **Engagement Coordinator**: **Contract Type**: - Contract**Location**: - Perth**Industry**: **Contact Name**: - Jennie Elkington- **Contact Phone**: - 0894682045**Date Published**: - 31-Aug-2023**Engagement Coordinator** **Government contract role** **6 months, possible extension** **$56.57 p/h plus super** **Perth CBD** As an Engagement Coordinator...


  • Perth, Australia people2people Full time

    **The Company** A leading freight and logistics provider who supports the global exchange of goods, is seeking an Air Freight Coordinator to join their dynamic team. **The Role** As an Air Freight Coordinator, your responsibilities will include but are not limited to: - Retrieve and process import/export documentation and freight to ensure optimum delivery...

  • Toolstore Coordinator

    4 weeks ago


    Perth, Australia Liebherr-Australia Pty. Ltd. Full time

    About the RoleThe Toolstore Coordinator is responsible for the accurate monitoring, servicing, repair and control of Liebherr’s range of specialist and general tooling.This will include coordinating the maintenance and of all tooling equipment, liaising with suppliers and contractors and general store duties as required. Key Responsibilities Monitor...


  • Perth, Australia AndersElite Professional Recruitment Full time

    **Regional Services Coordinator**: **Contract Type**: - Contract**Location**: - Perth WA**Industry**: **Contact Name**: - Jennie Elkington- **Contact Phone**: - 0894682045**Date Published**: - 13-Apr-2023**Regional Services Coordinator** **Government contract role** **Initial 3 month contract, with extension** **Immediate start** **Bunbury WA** **$55...

  • HR Coordinator

    6 days ago


    Perth, Australia 11 Recruitment Parent Full time

    National brand, excellent company culture, friendly team - Growth and development of our people is a key focus - Competitive remuneration package | Based in Forrestdale **RETAINED SEARCH** Our client is a family-run business, whose values are fundamental to the success they have achieved over the past 35 years. They are Australia's pioneering manufacturer...

  • HR Coordinator

    6 days ago


    Perth, Australia 11 Recruitment Full time

    National brand, excellent company culture, friendly team - Growth and development of our people is a key focus - Competitive remuneration package | Based in Forrestdale **RETAINED SEARCH** Our client is a family-run business, whose values are fundamental to the success they have achieved over the past 35 years. They are Australia's pioneering manufacturer...


  • Perth, Australia Compass Group Full time

    ESS manages all aspects of large-scale accommodation facilities or “villages” for remote workers, providing the essential comforts such as a hot meal, a clean bed, freshly laundered workwear to health and wellness facilities for those working away from home.We are currently seeking a Logistics Coordinator to join the ESS team at our Food Consolidation...


  • Perth, Australia The Brand Agency Full time

    We’re looking for a Production Coordinator to join King Street, The Brand Agency’s in-house production team located in Perth. **You are**: - A recent film school graduate. - Someone with a genuine interest in all things audio-visual. - Ready to sink your teeth into any new challenge. - Focussed on quality output and attention to detail. - A cool...


  • Perth, Australia Peoplebank Full time

    Location: - Perth- Job Type: - Contract- Posted: - about 22 hours ago- Contact: - Rathna Selvi- Discipline: - General IT - Reference: - 255261**Administrative Coordinator** - Initial 4 months contract with possible extension - Work with a government client - Great career opportunity We are seeking an Administrative Coordinator - Telecommunications Officer...

  • Customer Coordinator

    2 weeks ago


    Perth, Australia IKEA Full time

    Who you are You are passionate about customer excellence and home furnishing. to drive the operational focus and oversee the daily operations of the Customer Relations department, whilst multi-tasking between serving customers, coordinating co-workers, and maintaining a strong focus on the customer transaction. You have good attention to detail, are...

  • Inventory Coordinator

    4 weeks ago


    Perth, Australia Advanced Navigation Full time

    Advanced Navigation is one of the world’s most ambitious innovators in AI robotics and navigation technology across land, air, sea and space. While our main headquarters are in Sydney, we have multiple research facilities in Australia and sales offices around the world. Since 2011, the company has experienced great success and has progressed into several...


  • Perth, Australia Fortescue Metals Group Full time

    Country/Region: AU- State: WA- City: Perth- Job ID: 5438**About Us**: - Fortescue is both a proud West Australian company and a global green solutions business. We are recognised for our culture, innovation and industry-leading development of infrastructure, mining assets and green energy initiatives._ **Our Opportunity**: **12 month contract** **Work...

  • Marketing Coordinator

    4 weeks ago


    Perth, Australia Halo Civil Engineering Full time

    Newly created position, ready for you to make your own - Creative environment with the freedom to innovate - Working with a passionate, committed team **Company Overview**: Halo Civil Engineering is a West Australian-owned and operated civil construction company renowned for its flexible and innovated approach to delivering multidiscipline and complex...

  • Service Coordinator

    4 weeks ago


    Perth, Australia Pearl Recruitment Group Full time

    **Service Coordinator** **Permanent, Full-Time Position** **$65,000 - $75,000 + Super (based on experience)** **Burswood Location** **Monday to Friday, 8.30 AM - 5 PM** **Immediate Start** Our client is a leading retailer for mechanical equipment and accessories based in Burswood. They are WA owned and operated and have a presence Australia...

  • Service Coordinator

    7 days ago


    Perth, Australia CSG Talent Full time

    **Service Coordinator** A global manufacturer of packaging machinery with a strong foothold in the FMCG market, are looking to recruit a Service Coordinator. They have been established for over 50 years and employ over 5,000 people globally. Their equipment can be found in the largest food, pharmaceutical and health care manufactures factories across...


  • Perth, Australia SMS Group Services Full time

    **Company Overview**: **Position Overview**: The Blast and Paint Coordinator is responsible for coordinating all blasting and painting activities, ensuring they are executed in a safe, efficient, and compliant manner following Australian Standards such as AS 1627 (Metal finishing—Preparation and pre-treatment of surfaces), AS/NZS 2311 (Guide to the...


  • Perth, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our WA Government client is seeking to...

  • Project Coordinator

    4 weeks ago


    Perth, Australia DRD Group Full time

    **Contract Type**: - Full Time**Salary**: - 70000 - 80000**Location**: - Perth - Western Australia**Industry**: - Mining / Oil & Gas / Utilities**Date Published**: - 22-Jan-2024Due to continued growth this client is seeking a Project Coordinator to work with the Project Manager, overseeing all aspects of the schedule and installation of audio-visual,...