Personal Assistant

2 weeks ago

Rydalmere, Australia Parramatta City Council Full time

Job Description

City of Parramatta have an exciting 12-month term contract position working as the Personal Assistant to the Group Manager Waste & Cleansing, based at Rydalmere Operations Centre.

About the role 

As the Personal Assistant you will provide administrative and secretarial support to the Group Manager Waste & Cleansing and to the supervisors including research, preparing correspondence, presentations, reports, procurement, and support services such as diary management and maintenance of administration systems.

On a daily basis you will:

  • Drive high quality administrative, secretarial support and tactical tasks. 
  • Manage the Group Manager’s diary which includes organising meetings, preparation of agendas/support materials and minute taking where required. 
  • Liaise with internal and external stakeholders, to coordinate requests, manage partnerships and maintain business relationships. 
  • Examine and prioritise correspondence taking follow up action and preparing draft replies where appropriate. 
  • Screening visitors and telephone calls and refer/ follow up accordingly. 
  • Handling of correspondence and report preparation including confidential items

We are looking for someone who has: 

  • Tertiary qualifications in Business/ Administration or Secretarial relevant for high-level secretarial or administrative work. 
  • Demonstrated experience working in a personal assistant or secretarial role.
  • High level interpersonal skills
  • Strong written communication skills including report writing, and verbal communication skills. 
  • Strong computer application skills including window-based system, word processing, spreadsheets, PowerPoint development and use of databases. 
  • Strong stakeholder management with the ability to manage internal and external stakeholders. 

What’s on offer:  

We are offering a 12-month term contract position with potential for extension. 

We are offering an attractive total remuneration from $80,284 to $88,414 plus Superannuation. 

Want to know more? 

Further information regarding the requirements of this role can be found in the attached Position Description. 

Alternatively for any questions please contact Ashleigh Smith via email- astanshall@cityofparramatta.nsw.gov.au 

How to apply 

Candidates MUST apply online.   

Applications close 9pm, Wednesday, 26th June 2024 and will not be accepted through any other medium.

 This position requires the preferred candidate to undertake a Pre-Employment Medical Check, which also includes a Drug and Alcohol test. 

The successful candidate is required to be vaccinated (at least 2 doses of a TGA approved COVID-19 vaccine) in accordance with Council's vaccination policy. Candidates may submit a medical contraindication for Council's consideration.

The City of Parramatta supports a Drug and Alcohol-free working environment and employees may be subject to random testing as a result. 

Inclusion, Diversity and belonging lies at the heart of how we recruit at the City of Parramatta. We continue to commit to creating a diverse and inclusive workplace and hire great people with a wide variety of skills, experiences, and backgrounds. We invite candidates of all ages, people with disability, Aboriginal and Torres Strait Islander Peoples, women, veterans, LGBTIQA+ and other culturally diverse groups.  We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace.

Please note you must be an Australian or New Zealand citizen or a permanent resident or have unlimited working rights in Australia to apply for this position.

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