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Receptionist

4 months ago

West Footscray, Australia Mahercorp Full time

Who are we?

Eight Homes is Melbourne's affordable builder. We offer a stylish range of designs ideal for homeowners entering the property market and we pride ourselves on efficiency and simplicity in purchase and building.

We pride ourselves in building better lives for not only our clients, but for our staff and the community through our strong leadership, and charitable partnerships which have contributed to our on-going success and recognition as Great Place To Work Certified.

We believe that working with us will never be just a job. We offer a dynamic, transparent, and upbeat culture with the added benefit of an exciting workplace environment and friendly employees. We are committed to helping talented people build their careers - there are many opportunities for growth in this business for those who are looking to challenge themselves.

What's on offer?

The Eight Homes team is looking to employ an enthusiastic receptionist that will be responsible for being the first point of contact for external parties and provides administrative support across the organisation. The role will handle the flow of people through the business and ensure that all front and back of house responsibilities are completed accurately and delivered with high quality and in a timely manner. This role is permanent part-time, working 16-hours per week, with potential flexibility in the future to increase hours.

Within this role your responsibilities would include:

  • Welcome visitors to the office by greeting, welcoming, directing and announcing them appropriately.
  • Answer, screen and forward incoming phone calls while providing basic information where required.
  • Receive and sort daily mail, deliveries and couriers and direct to appropriate department.
  • Maintain security by following procedures and controlling access by way of monitor logbook and issuing visitor badges
  • Daily walk through and maintenance of the boardroom and meeting rooms, ensuring they are clean and tidy with sufficient chair setup.
  • Update appointment calendars, schedule meetings and appointments, as required.
  • Perform other clerical receptionist duties such as photocopying, collating, bulk printing, laminating etc.
  • Maintain, monitor and order goods for corporate offices and display homes in accordance with office budget.
  • Maintain and distribute organisational phone contact lists to employees
  • Provide administrative support to operational teams such as printing, data entry, ordering of construction surveys and reports, laminating etc
  • Ensure client area is fully maintained including all kitchen supplies e.g. tea, coffee, milk and cleaning supplies.
  • Maintain and monitor weekly dry cleaning service.
  • Allocate, maintain and complete yearly audit of office security swipe cards.
  • Coordinate employee uniforms including initial allocation, maintenance of supplier price lists and products, coordination of top-up uniforms, dispatch of uniforms as received and manage exchange and/or refunds as required.
  • Organise catering for meetings, functions and events, as required.

Who are we looking for?

  • Strong experience working in a fast-paced, customer-facing environment
  • Good knowledge of principles and processes for providing high level, quality customer service
  • Energised by working a multi-faceted team environment 
  • Intermediate computer skills including Microsoft (Outlook, Word, Excel), CRMs, databases
  • Experience within residential building/construction environment is advantageous, but not essential

What's in it for you?

We know that our success and growth is a result of our hard working employees. What we can offer you is a competitive salary, continual development coaching and career progression on top of a dynamic role within a great working environment that will not only challenge, but satisfy.

We not only build homes, we build careers too.

Please note, only shortlisted applicants will be contacted.