Accounts Payable Officer

4 weeks ago

Sydney, Australia HCF - CFO Group Full time

About HCF

HCF is Australia's largest not for profit private health insurer. Our vision is to make health care understandable, affordable, high quality and customer centric.

About the Role

As an Accounts Payable Officer, you will play a crucial role in ensuring the seamless and accurate processing of creditors’ invoices and expense reimbursements. Additionally, you will be responsible for preparing supplier payments twice weekly. Your role extends to managing and maintaining the Concur system and handling daily cash flow and solvency calculations.

Key Responsibilities

  • Accounts Payable Processing
  • Verify and process invoices, expense reimbursements, and staff corporate credit card transactions regularly, following relevant authorization procedures.
  • Ensure timely processing of payments based on credit terms.
  • Review invoices for accuracy and route them for approval.
  • Code invoices with the correct expense categories.
  • Set up new vendors.
  • Monitor the accounts payable inbox and promptly respond to internal and external queries.
  • Escalate any outstanding expense reimbursements or staff corporate credit card transactions that exceed designated terms or violate HCF’s corporate credit card and employee expense policy.

 Concur System Management

  • Maintain correct approval workflows within the Concur system.
  • Manage user access and authority levels.
  • Provide training to users.
  • Monitor and address aged outstanding items.

Cash Management

  • Prepare solvency calculations.
  • Daily preparation of cash flow and transfers to/from the cash management account and Jana (as required to maintain necessary account balances).

Process Improvements

  • Proactively evaluate existing processes and procedures, seeking efficiencies and improvements.
  • Contribute to enhancing the status quo.
  • General Responsibilities
  • Provide backup support for reconciliation and other accounts payable officers.
  • Manage new vendor and staff reimbursement policies.

Skills, Experience, and Qualifications

Essential:

  • 5+ years of experience in accounts payable.
  • Commercially astute, with strong numeracy skills.
  • Proficient in PC skills, including Excel and Word.
  • Excellent negotiation and interpersonal abilities.
  • Strong verbal and written communication skills.
  • High level of initiative to challenge and improve existing policies.
  • Ability to positively represent the finance department and HCF when interacting with internal and external stakeholders.
  • Self-starter with the ability to work with minimal supervision.

Desirable:

Experience using Concur and Technology One.

Culture & Benefits

Purpose-driven passion
At HCF, we’re united by a common purpose: to make healthcare affordable, understandable, high quality and member-focused.

Wellness and work-life balance
We’ll empower you with the necessary skills and tools to support your personal wellbeing journey, ensuring you perform at your best. Our offerings include:

  • 50% subsidy on HCF hospital and/or extras cover
  • 18 weeks of parental leave for all new parents
  • Mental health and wellbeing programs, including workshops, fitness classes, flu vaccinations, skin checks and more
  • Discounts on HCF’s products, including life, pet and travel Insurance, as well as discounts at Fitness First gyms and on our eyecare products.

Collaboration and inclusivity
We embrace diversity as our strength and are committed to maintaining an inclusive and collaborative work environment. Our workplace is welcoming and safe for all our employees, irrespective of their unique characteristics including age, ethnicity, cultural or spiritual background, gender identity, disability, education and socio-economic status.

Continuous learning and growth
We believe in lifelong learning. HCF provides opportunities for personal and professional development. From workshops to mentorship programs, we encourage your growth and curiosity.

Next steps

If you require any adjustments to assist you in making your application or during the recruitment or onboarding process, please reach out to Talent Acquisition – vacancy@hcf.com.au to discuss.

We encourage applicants to submit their applications at their earliest convenience, as at HCF, we review applications as they are submitted, and may have filled the role prior to the job closing date.

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