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General Administrator – Faculty of Engineering

4 months ago

Sydney, Australia UNSW Australia Full time

Why Your Role Matters

:

Faculty of Engineering is seeking two General Administrators to provide effective day-to-day administrative, and facilities support within the Faculty of Engineering to ensure all services are provided efficiently to meet the operational needs of the Faculty. The role of General Administrator reports to the Schools Manager and supports the General Administrator Team Lead. The role has nil direct reports.


Accountabilities:

 (please review the Position Description for a full list of Accountabilities)

Provide high level administrative support to the School and other nominated teams across the Faculty of Engineering relating to administrative and facilities guidelines, processes and activities. Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters. Undertake School and/or Faculty reception duties, including face-to-face inquiries and assisting with receiving and distributing deliveries to the School. Provide effective specialist advice relating to administrative guidelines, processes, and activities. Develop and maintain detailed filing systems, spreadsheets, databases, websites, and other administrative systems. Coordinate School Meetings/events, including draft agendas, minutes, correspondence, briefing notes, guidelines, catering and room bookings, and setting up specific committees and meetings/events as required. Assist with recruitment processes including, new hires, casuals, renewals and visiting appointments. Respond to a range of in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary. Review and monitor finance administration requests, including but not limited to, purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.

Who You Are: