Front of House Administrator

3 weeks ago

Melbourne, Australia Arup Full time

Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

This role will be based at the Concierge Desk as part of the Front of House (FoH) team and offer a hosting service for clients, visitors and staff located in and visiting the Melbourne Office. The primary focus will be providing a hosted environment for front of house by welcoming people into the office, connecting them with their contacts, building relationships, maintaining a secure entry line, keeping FoH areas and meeting rooms clean and well maintained.

The Opportunity

  • Opening or closing of the concierge desk and lunch cover daily, as well as cover as rostered and as required;
  • Collect travel information twice weekly (from Travel Coordinators / BA's) on incoming visitors to Melbourne and ensure they are welcomed upon arrival
  • Organise and support meetings and events for the Melbourne Office;
  • Providing administration assistance as well as coordinating activities to deliver successful client and Arup staff meetings, workshops, and events;
  • Represent Arup and work on external events; and assist the team with their work and ensure that deadlines are met. 

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. 
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve. 

Is this role right for you? 

  • Similar experience in a Reception and/or Administrative position
  • Previous events or hospitality experience will be advantageous;
  • Proven working knowledge of relevant legislation, regulations, codes of practice, and guidelines – and Arup’s related procedures including HSE;
  • Experience in Microsoft Office Suite; and
  • Fantastic interpersonal skills and a positive attitude. 

What we offer you 
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup. We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies. 

#LI-MM3

  • Front of House Administrator

    4 weeks ago

    Melbourne, Australia Arup Full time

    Do you want to make a positive impact on the world? Sustainable development is at the heart of everything we do. - At Arup, you’ll do more than work — you’ll shape a better world._ **About this role** We have a fantastic opportunity for a motivated **Front of House Administrator** to join our vibrant and enthusiastic Office Services team based in...

  • Front of House Administrator

    3 weeks ago

    Melbourne, Australia Arup Full time

    Joining ArupArup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.This role will be based at the Concierge Desk as part of the Front of House (FoH) team and offer a hosting service for clients, visitors and staff located in and visiting the Melbourne Office. The primary focus will...

  • Front of House

    4 weeks ago

    Melbourne, Australia Trattoria Emilia Full time

    Do you love authentic Italian food and wine? Do you have a passion for hospitality that you want to share with others while providing them exceptional service? Our team is looking for someone like yourself! Trattoria Emilia is a high-quality traditional Italian restaurant in the heart of Melbourne CBD, we are looking for a Section Waiter to join our Front...

  • Front of House Staff

    4 weeks ago

    Melbourne, Australia People's Coffee Full time

    People's Coffee is a specialty coffee espresso bar located in the new 80 Collins precinct in the heart of Melbourne CBD. We are on the lookout for enthusiastic Front of House/All rounder. People's Coffee CBD is a specialty coffee bar located in the new 80 Collins precinct in the heart of Melbourne CBD. We are on the lookout for experienced and passionate...

  • Front of House Allrounder

    4 weeks ago

    Melbourne, Australia Little Wolf Full time

    Little Wolf Experienced Cafe Allrounder Days only - Days Only - Consecutive days off - Cranbourne South A beautiful cafe in Cranbourne South is looking for a Front of House staff member. We are looking for an experienced Allrounder to be part of our professional team. The successfull applicant needs to truly enjoy customer service and be a welcoming warm...

  • Front of House Staff

    4 weeks ago

    Melbourne Airport, Australia Soul Origin Melbourne Airport T4 Full time

    Front of House. Serve customers. Positive attitude. Happy face. **Job Type**: Casual **Salary**: $20.33 - $30.61 per hour Schedule: - 10 hour shift - 8 hour shift - Afternoon shift - Day shift - Evening shift - Morning shift **Experience**: - Front end development: 1 year (preferred) Work Authorisation: - Australia (preferred) Ability to...

  • Front of House Staff

    6 days ago

    Melbourne, Australia By korea Full time

    We are korean restaurant in melbourne cbd. We are looking for people to work at front of house. **Job Types**: Full-time, Part-time, Permanent, Casual **Salary**: $26.00 - $50.00 per hour Schedule: - 10 hour shift - 12 hour shift - 8 hour shift - Afternoon shift - Day shift - Evening shift

  • Office Coordinator

    4 weeks ago

    Melbourne, Australia InterSystems Full time

    **Job Summary** Based in our Melbourne office, in Richmond, The Office Coordinator is responsible for all administrative activities to facilitate the smooth and efficient running of the office and be accountable for all reception and general housekeeping duties. In this role you will be expected to provide administrative assistance for the business and be...

  • Front of House Supervisor

    6 days ago

    Melbourne, Australia The Lune co Full time

    Daytime work that fits with your life - Opportunities for career progression with a leading organisation Across our teams, motivated individuals support each other’s pursuit of team and personal goals, and deliver our guests moments of joy and excellence, every day. We are seeking a **Front of House Supervisor **to join the team at our bustling CBD...

  • Front of House Residential

    3 weeks ago

    Melbourne, Australia Colliers International Full time

    Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. With circa 9,000...

  • Imax Front of House

    4 weeks ago

    Melbourne, Australia Museum Victoria Full time

    Location: Melbourne | CBD Job type: Casual Organisation: Museum Victoria **Salary**: $56,271 - $64,268 Occupation: Customer Service/Call Centre Reference: VG/MV/6775G IMAX Melbourne are seeking new team members to play a leading role in providing a compelling customer experience before, during and after each movie. **IMAX Front of House** - Close to...

  • Reception / Concierge - Front of House

    4 weeks ago

    Melbourne, Australia FIRST CONTACT Full time

    Location: Melbourne, Melbourne CBD Salary: AUD Industry Standards **Reception / Concierge - Front of House - Melbourne CBD (Full Time)** - Do you enjoy making people feel welcomed, valued, engaged and empowered?_ We are looking for a talented & exceptional **Guest Experience Ambassador** to join our dynamic team located in our Melbourne CBD. You will be...

  • Reception / Concierge - Front of House

    6 days ago

    Melbourne, Australia FIRST CONTACT Full time

    Location: Melbourne, Melbourne CBD Salary: AUD Industry Standards **Reception / Concierge - Front of House - Melbourne CBD (Full Time)** - Do you enjoy making people feel welcomed, valued, engaged and empowered?_ We are looking for a talented & exceptional **Guest Experience Ambassador** to join our dynamic team located in our Mulgrave. You will be adding...

  • Front of House Luxury Boutiques

    6 days ago

    Melbourne, Australia Colette Et Louis Full time

    Are you passionate about retail and hospitality and looking for casual or regular shifts? Colette et Louis is looking for Front of House superstars to join the team. We work with well-loved and prestigious luxury boutiques and offer immediate starts for person(s) with excellent customer service skills. What we offer: - Paid fortnightly - Work in the CBD -...

  • Front of House Luxury Boutiques

    3 weeks ago

    Melbourne, Australia Colette Et Louis Full time

    Are you passionate about retail and hospitality and looking for casual or regular shifts Colette et Louis is looking for Front of House superstars to join the team. We work with well-loved and prestigious luxury boutiques and offer immediate starts for person(s) with excellent customer service skills. What we offer: - Paid fortnightly - Great pay rate...

  • Reception and Administration Officer

    3 days ago

    Melbourne, Australia Foundation House Full time

    About the role The opportunity As an integral member of the team, we a seeking a Reception and Admin Officer who will provide a professional, safe and welcoming environment by being the first point of contact for refugee survivor clients, community members and visitors to Foundation House’s Ringwood office. The office is also co-located with the Migrant...

  • Imax Front of House

    4 weeks ago

    Melbourne City Centre, Australia Museums Victoria Full time

    Close to public transport and discounted parking available - Based at the IMAX Theatre, Melbourne Museum - $35.47 per hour (Includes Casual Loading) IMAX Melbourne are seeking new team members to play a leading role in providing a compelling customer experience before, during and after each movie. **ABOUT THE POSITIONS**: **As a successful applicant you...

  • Full Time

    4 weeks ago

    Melbourne, Australia Florian Full time

    Florian Seeking a full time front of house staff member (40hrs). Looking for someone with a few years of experience, an interest in food/wine and the skills to keep up with a changing seasonal menu / wine list. We are growing in terms of opportunities and wanting someone to add to our lovely growing team. Florian is a small business run by two young...

  • Front of House Event Waitstaff

    6 days ago

    Melbourne, Australia The Big Group Full time

    **The Big Group** is a luxury events and catering company working with VIP clients at our exclusive venues and private events. We’re continually pushing boundaries to create unforgettable moments for our guests and clients. Our friendly and welcoming team are seeking passionate and enthusiastic hospitalitarians to join us as **Front of House Event Staff**...

  • Front of House

    4 weeks ago

    South Melbourne, Australia Taco Bill Mexican Restaurants Full time

    We are seeking passionate, energetic, and reliable front of house members to join our South Melbourne team.The perfect position for someone who is after casual hours and is available to work a 7-day rotating roster including lunch, nights, and weekend shifts.Students welcome!On-site training will be provided and an immediate start available!Job dutiesPrepare...