Administration & Support Services Officer, Facilities & Maintenance
2 weeks ago
About the Role
Closing Date: 17/06/2024
The Administration & Support Services Officer is a valued member of the Facilities & Maintenance Team and is responsible for supporting F&MS operational activities through the provision of administrative support, primarily to F&MS team, inclusive of Infrastructure Projects and administrative continuous improvement. The position is also responsible for the day to day, non-project related, tasks that contribute to efficient workflow processes and functions of F&MS.
Key Responsibilites:
- Perform F&MS related office administration tasks that contribute to the workflow processes including but not limited to raising purchase orders, invoicing, updating of data for utilities, electronic filing, processing claims, room key allocations, work order data systems and Contractor reception.
- Provide administrative support to Infrastructure Projects, purchasing tasks (raising requisitions, invoice processing), updating financial and project status reports, maintaining F&MS records, independently sourcing & collating data, sourcing reference material and responding to queries.
- Support the A&CSO with implementation of administrative improvement projects. Specifically the creation and ongoing maintenance of tracking sheets and KPI status reports that inform the business plan as well as undertaking allocated change management activities.
- Engage in the planning and execution of the contractor induction program that ensures compliance to AWH policies and procedures, with a focus on co-ordinating the induction of Contractors with the Site Manager.
- Provide support for the A&CSO with monitoring and provision of reports (written and verbal) and presentations to Project Managers on Project administration status issues.
- In conjunction with the A&CSO, maintain an F&MS phone and email Point of Contact service that allows triage of contacts and the transfer and escalation of issues to the responsible person in a timely manner
Selection Criteria:
- Demonstrated experience working in small team environment that is highly transactional.
- Demonstrable experience with a range off administrative functions, in particular purchasing and accounts management, electronic record keeping and point of contact services (email system).
- Demonstrated higher level interpersonal oral & written communication skills with the ability to create positive and lasting relationships with internal & external stakeholders.
- Ability to carry out a variety of functions which may be complex in nature and require judgment in selecting, applying established principles, techniques, and methods.
- Experience with Building Engineering Information Management Systems in facilities and maintenance environment or the ability to become quickly familiar with work order and other data entry software systems.
- Demonstrated experience in the MS Office suite.
About Albury Wodonga Health (AWH)
AWH serves as the largest regional healthcare provider between Sydney and Melbourne, situated in the twin cities of Albury and Wodonga. With a dedicated team of over 3,000 professionals, we proudly service a population of 300,000 across North-East Victoria and Southern NSW. Our extensive network encompasses two primary hospital campuses and an additional 22 sites, delivering a diverse range of emergency, surgical, women and children’s, community, mental health, allied health, and sub-acute services. Our growth continues with the opening of a state-of-the-art Emergency Department in 2024, and excitingly, the construction of a new hospital at our Albury site by 2028. This expansion will greatly elevate our ability to service the needs of our community, and we need a great team of people like you to accomplish this.
What awaits you at AWH?
We are committed to our Employee Value Proposition and will deliver on our key pillars of Growth, Balance, Contribution and Lifestyle.
We provide comprehensive induction and training to set you up for success, offer exceptional Rewards and Benefits
and continuously nurture your professional growth by providing opportunities for development.
We also offer relocation support to assist with securing local housing, arranging childcare/education (if necessary), and seeking employment opportunities for partners, establishing social connections, and seamlessly integrating into the Albury Wodonga community during your transition.
Are you ready to become part of our team?
For more role-specific information, please refer to the attached Position Description. You are also encouraged to reach out to the person on the job advert for a confidential discussion. Salary and terms will be in accordance with the relevant state EBA or Award.
Explore our Candidate Information Pack to uncover compelling reasons to embark on this career journey with us and become part of our fantastic team.
AWH prioritises Equal Employment Opportunity, Ethical Practice, and embraces Cultural Diversity and Social Inclusion. We welcome applications from Aboriginal and Torres Strait Islanders. Please note that appointments are contingent on satisfactory pre-employment checks including Criminal Record check and working with Children checks.
Important Notice: All healthcare workers must be fully vaccinated or hold an approved medical contraindication certificate. Successful candidates will need to provide documentation of their COVID-19 and flu vaccination status.
If you don't meet all the requirements of this role, please submit your details to AWH as you may be a great fit for another role.
Submit your details through AWH Community Talent Pool and our team can connect with you if a suitable position arises.
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