Site Office Manager, Operations

1 month ago

Hensley Park, Australia Amazon Commercial Services Pty Ltd Full time
We are currently seeking for an experienced Site Office Manager to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our brand new FC in Horsley Park.

The successful candidate will be highly organised, extremely detail-oriented, self-motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.

Responsibilities include:
- Maintaining schedules, planning events, coordinating meetings, and conferences for the FC,
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms,
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items,
- Complete purchasing of site office requirements,
- Support with calendar management for general manager and leadership team,
- Attending leadership meetings, taking notes/actions items,
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation as needed,
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs,
- Support the continuous improvement activities within the FC,
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively,
- Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC,
- Serve as representative on department team-building and improvement activities and peer recognition.

We are open to hiring candidates to work out of one of the following locations:

Horsley Park,, NSW, AUS

BASIC QUALIFICATIONS

- Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint),
- 2+ years administrative support experience in a related field,
- Excellent written and verbal communication skills,
- Ability to prioritise and handle multiple tasks at any given time while maintaining commitment to deadlines,
- Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts,
- Availability to work Monday to Friday and overtime as needed.

PREFERRED QUALIFICATIONS

- Strong analytical skills and attention to detail,
- Passion and enthusiasm for the Amazon vision,
- Strong organisational and communication skills, team orientated philosophy, and problem solving skills,
- High levels of integrity and discretion.

Acknowledgement of country:
In the spirit of reconciliation Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE statement:

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