Accounts Payable Officer

4 weeks ago

Sydney, Australia ISS PROPERTY SERVICES PL Full time

Our team is growing and we are currently seeking people to join us in the position of Accounts Payable Officer at our Macquarie Park (Sydney) Office employed on a Full time contract (38 hours per week).

Reporting to the Accounts Payable Manager, this role will be responsible for day to day accounts payable activities, statement reconciliation and resolving queries from internal and external stakeholders.

The ideal candidate will have worked in a similar role or as a Finance Officer, Financial Admin Officer in the Facility Management industry or a high-volume transactions industry, with a desire to work in a fun and client driven culture.

 The Position:

  • Invoice Processing: Review and process invoices, ensuring accuracy and completeness. This includes matching invoices to purchase orders and receiving documents.
  • Vendor Relations: Communicate with vendors regarding invoice discrepancies, payment inquiries, and any other payment-related matters.
  • Payment Processing: Prepare and process payments to vendors, which may include checks, electronic transfers, or other payment methods.
  • Expense Reports: Review and process employee expense reports, verifying receipts and compliance with company policies.
  • Account Reconciliation: Reconcile accounts payable transactions to ensure that all payments are accurately recorded and that no discrepancies exist.
  • Record Keeping: Maintain accurate and organized records of all financial transactions related to accounts payable.
  • Expense Control: Monitor and control expenses to ensure that the company's financial resources are used efficiently.
  • Reporting: Prepare financial reports related to accounts payable, including aging reports, cash flow projections, and other relevant reports.
  • Compliance: Ensure compliance with company policies, accounting standards, and legal regulations in all accounts payable processes.
  • Vendor Setup: Assist in the setup of new vendors, including verifying their information and financial credentials.
  • Audit Support: Provide support and documentation for internal and external audits related to accounts payable.
  • Problem Resolution: Investigate and resolve any payment discrepancies, billing issues, or disputes with vendors.
  • Process Improvement: Identify and implement process improvements to increase efficiency and accuracy in accounts payable procedures.
  • Software Proficiency: Utilize accounting software and enterprise resource planning (ERP) systems to streamline and automate accounts payable processes.
  • Communication: Collaborate with other departments, such as purchasing, finance, and procurement, to ensure smooth and accurate processing of accounts payable transactions.

Our Benefits:

  • Access to staff discounts with companies
  • Traineeship opportunities for eligible employees
  • Career development via our internal Learning Management System
  • Internal opportunities within our global organisation
  • Flexible Working Arrangements

Minimum Criteria:

  • Accounting/Finance related qualifications
  • Experience in a high-volume AP role for at least a year
  • Sound knowledge of basic accounting principles
  • Customer service focused with good problem solving skills
  • Strong attention to detail and task completion focus
  • Intermediate skills on Microsoft Office Suite
  • Willing to complete background/probity check (National Police Check)

To apply for this role please click on the 'apply' link and complete the online application.

**WE RESPECTFULLY ASK NO AGENCY APPROACHES PLEASE**

ISS is passionate about creating a culture that values inclusion and diversity, where all our people are treated fairly and respectfully. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from different cultural backgrounds and lesbian, gay, bisexual, transgender, intersex, queer and asexual (LGBTIQA+) people.

**WE RESPECTFULLY ASK NO AGENCY APPROACHES PLEASE**

We are an ethical employer, recognised by the industry for paying fairly and ensuring a safe working environment for all our staff. Read more about ISS in Australia and New Zealand on our website.

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