Company Secretarial Assistant.

1 month ago

Sydney, Australia Scentre Group Full time
Your opportunity

Our Compliance & Secretariat team is responsible for supporting the good governance of Scentre Group, through our Board and its Committees, and managing the Group’s corporate actions and the processes for compliance with the requirements of the Corporations Act and ASX Listing Rules.

We are excited to offer a 12-month fixed term contract for a Company Secretarial Assistant . This position is based at our Sydney Support Office above Westfield Sydney.

This critical role will be responsible for supporting the effectiveness of the Group's Board and Board Committees and governance arrangements. You will collaborate closely with internal and external stakeholders and provide support, not only to the Compliance & Secretariat team, but also to Group Treasury, Finance, Legal, Tax and Risk.

Day-to-day you will be responsible for:

  • Organising Board and Committee meetings
  • Supporting Board Directors as required
  • Assisting with the preparation and distribution of Board and Committee papers
  • Administrative support and diary management for the General Counsel and Company Secretary, and Deputy General Counsel, Governance & Secretariat
  • Technical assistance in compliance e-questionnaires and reporting
  • Coordination of the Annual General Meeting
  • Assisting with the development and processing of corporate reports, policies, and procedures
  • Regulatory filings (ASX, ASIC)

This role is a 12-month fixed term (full time) contract.

What sets you apart

We are seeking a switched-on, enthusiastic person with excellent interpersonal and organisational skills.

You will have:

  • Excellent technical skills including advanced MS Office (Word, Excel, Outlook), experience with PDFDocs, Adobe Acrobat, Diligent, BWise, Concur and Converga.
  • The ability to engage with and adapt to new technology and ways of working.
  • Prior experience working in a similar role. Prior experience in an ASX listed company or professional services firm, or with financial services, managed investment schemes or the property industry, is an advantage.

You will be:

  • Collaborative – working alongside the General Counsel, Compliance & Secretariat to help support the day to day running of the business with administrative, compliance and secretarial work.
  • Adaptable – no two days are the same and there are often conflicting priorities. Sometimes tasks are needed to be done at short notice (e.g., organising Board Committee meetings at short notice.
  • Proactive – someone who embraces ambiguity and exhibits natural curiosity to navigate through situations.
  • Detail focused – someone who understands the importance of attention to detail and consistency in in engaging with senior stakeholders.

With your previous experience, you will know that the differences between good and great in this role are planning skills, an eye for detail, solid judgement, effective communication skills, integrity and independence, all underpinned by your ability to interact with a range of stakeholders with confidence and certainty.

About us

Scentre Group owns 42 Westfield destinations across Australia and New Zealand. We create extraordinary places and experiences that connect and enrich communities.

We are focused on our customers and creating more reasons for more people to visit our Westfield destinations more often and for longer.

With approximately 75 professions within our business, our team has the expertise to design, construct, operate, manage and market our Westfield destinations and platforms.

We want to be the place where talent thrives. To support you thriving with us, we promise to respect, inspire and develop you, and that you will do work that matters.

Diversity, equity and inclusion underpins our culture, and our vision is that ‘Everyone Belongs’. We foster a workplace experience where everyone feels valued, supported and motivated to realise their full potential.

We aspire to create a workforce reflective of the communities in which we operate and encourage applications from everyone regardless of age, gender, ethnicity, cultural background, faith, disability, sexual orientation, gender identity or life stage.

We offer a range of unique benefits designed to support your wellbeing, career development and lifestyle, including five days paid Life Leave on top of your four weeks annual leave (pro-rated for part-time), 18 weeks gender neutral paid parental leave for primary carers, with no qualifying period and super paid for the duration of the leave period, and free parking at your local Westfield destination.

Applications close: Thursday 7 November 2024 (unless filled prior).

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