Executive Officer

1 month ago

Sydney, Australia The University of Notre Dame Full time

Description

Executive Officer (Research)

Based on the Sydney Campus

Full-time, Continuing opportunity

  • Join a national university committed to excellence in education, scholarship and research
  • Be part of a welcoming community of professionals, academics and students
  • $96,577 to $104,553 pa (Level 6) + 13.75% superannuation

ABOUT THE UNIVERSITY

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

ABOUT THE OFFICE

The Research Office provides leadership and support for the management of research and research training and administers external research funding. It is also responsible for ensuring the responsible and ethical conduct of research and for developing and implementing strategic initiatives to improve the quality of the experience and outcomes for higher degree by research students.

ABOUT THE ROLE

This position works closely with the Office of the PVCR on policy and project work deliverables across a range of strategic research matters. The role reports to the Senior Governance and Policy Adviser (Research). The position provides efficient and beneficial administration support which include the following key responsibilities:

Key Responsibilities

  • Act as the Secretary for three vital research committees (URC, RDSC and HREC) and other internal research reviews assist in the preparation of agendas and papers, minute-taking, distribution of materials and timely follow up action items.
  • Manage effective completion of administrative support activities for the office including scheduling meetings, correspondence, data analysis and data compilation, reports and records management.
  • Actively support the office of the PVCR by working in collaboration and building rapport with key stakeholders across the Research Office and other key business areas on research portfolio activities.
  • Build and foster effective working relationships in the office and across internal and external stakeholder groups.
  • Develop and apply knowledge of relevant policies, practices and standards to organise and prioritise work, while using judgment to solve problems arising in own work area.
  • Support the implementation of continuous improvement activities across the research portfolio which supports seamless administration in the Research Office, Faculties and other areas across the university.

ABOUT YOU

  • Supportive of the Objects of Notre Dame as a Catholic University.
  • Experienced in providing administration support at executive level including assisting in minute taking and distribution of minutes.
  • Ability to meet and achieve multiple outcomes in the delivery of executive administration support and hold a high attention to detail.
  • Undergraduate qualification and relevant work experience preferably within the tertiary education sector, or an equivalent combination of relevant experience and/or education/training.
  • Experience in delivering outstanding client service across culturally diverse groups and an ability to work independently and within a team to achieve project outcomes.
  • Ability to foster an understanding of policies and procedures relating to research and research related matters.
  • Proven ability to manage workflows and achieve administrative timelines and targets.
  • Ability to communicate both written and verbal and build effective relationships across all areas of business.
  • Proficient in gathering data and writing reports.

BENEFITS

  • Flexible working environment located in Darlinghurst/Broadway.
  • Multiple public transport options on your door stop
  • Generous training and development opportunities

CONTACT US

For enquiries about the role or to request a copy of the Position Description, please contact Marcia Rodrigues, Talent Acquisition Partner at  Marcia.Rodrigues@nd.edu.au

HOW TO APPLY

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications close 25 April 2024

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

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