Legal Assistant

1 month ago

Sydney, Australia Hall & Wilcox Full time
  • Permanent full time
  • Learning and career development programs for all roles and levels
  • Flexible leave options and up to 26 weeks paid parental leave
  • Free daily breakfast, office drinks and social events
  • Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our firm

Learn more about what Hall & Wilcox can offer you: bit.ly/HWbenefits

About the role and team

We have an opportunity for a Legal Assistant to join our Corporate & Commercial team based in our Sydney office.

In this role, you will provide support to three Partners and the lawyers within the team.

The successful candidate will be responsible for:

  • general file maintenance including regular filing, opening and closing files;
  • telephone handling including answering incoming calls promptly, taking detailed messages and making outgoing calls as required;
  • drafting and preparation of emails, letters and documents;
  • liaising with other staff, Partners and in particular Corporate Services areas such as Document Support, Accounts, Mailroom, Reception, Catering, etc and arranging support where required;
  • basic research - internet and library;
  • assisting the Business Development team with tender submissions and client information;
  • preparation of presentations (internal and external);
  • email and diary management;
  • preparation of bills and co-ordinating client specific billing requirements;
  • general legal assistant overflow management and support;
  • maintain Partners/lawyers’ contacts in our firm CRM InterAction, including assisting with list management on their behalf for events and communications; and
  • other ad-hoc administration duties as required.

About you

You will ideally have the following skills and experience:

  • minimum two years’ experience as a Legal Assistant;
  • experience in a commercial law firm would be desirable;
  • good knowledge of Microsoft Suite - Word, Excel and PowerPoint;
  • strong attention to detail;
  • great interpersonal and communication skills;
  • reliable, punctual, flexible and able to demonstrate initiative when providing support to fee earners;
  • experience in using legal billing system and client management program (eg. Aderant would be desirable but not required); and
  • experience in using document management system (eg iManage10 would be desirable but not required). 

About us

Hall & Wilcox is a leading independent Australian law firm. We are a firm of more than 1150 people, including over 145 partners, delivering outstanding legal services to corporate, public sector and private clients, both Australian-based and those offshore doing business in Australia. Our purpose is to enable our clients, our people and our communities to thrive.

Hear from our people about what it’s like to work at HW: bit.ly/HWpeople

Some of our recent awards and citations include:

  • Law Firm of the Year at the 2023 Lawyers Weekly Australian Law Awards
  • Law Firm of the Year (101-500 Lawyers) and Diversity Initiative of the Year at the 2022 Australasian Law Awards
  • Ranked fourth in the Lawyers Weekly Top 25 Attraction Firms for 2023 and 2024
  • Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality (EOCGE) citation holder since 2018
  • Best Law and Related Services Firm ($100m-$200m revenue) and Best Professional Services Firm ($100m-$200m revenue) at the 2023 Client Choice Awards

We are known for having a great culture that is warm and welcoming, progressive, inclusive and supportive, and that is underpinned by our enduring values - known as Hallmarks.

We are also renowned for Smarter Law, which means we look beyond the status quo to think differently and find solutions that are better, faster and cheaper. Smarter Law includes enabling technology, challenging business models, innovative pricing and creative resourcing.

We are a firm of the future. We offer our people interesting and challenging work, and access to great clients. To learn more about HW visit our website.

Apply now

Let’s connect. Click apply to submit your application.

At Hall & Wilcox, we are committed to creating and maintaining a workplace that actively seeks to include, welcome and value unique contributions of all people. We encourage applications from candidates of all cultural backgrounds (including First Nations), age, abilities, sexual orientation and gender identities.

We are also committed to supporting candidates with disability so that every candidate is offered a fair, equitable and supportive recruitment experience. If you require any adjustments or support to complete your application, or if you have any questions, please contact Sally Cai, Talent Acquisition Advisor at sally.cai@hallandwilcox.com.au for a confidential discussion.

This vacancy is being managed directly by the HW Talent Acquisition / People & Culture team. We will contact our preferred agency partners should we require any assistance.

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