Office Admin cum Personal Assistant
1 month ago
Qualifications & experience
- Must be focused, reliable, friendly, articulate and have an enthusiastic personality and positive attitude.
- A strong attention to detail and the ability to complete all tasks with accuracy is a big must, along with being able to multitask.
- Essential to have exceptional time management skills and organisational skills.
- Experience in administration preferred.
- Must be able to use Microsoft Office (Word, Excel, Outlook).
- Experience in using inventory systems preferred but not essential.
Tasks & responsibilities
- Handling administration duties for our business, all located within the same office & warehouse.
- Creating and coordinating new employee paperwork and onboarding.
- Pick packing and dispatching orders.
- Warehouse and inventory management.
- MYOB data entry.
- Digital filing of invoices.
- Organizing office cleaning
- Managing and ordering office supplies (Paper, coffee, tea, milk, soap, tissues, etc.)
- Organising tea/ coffee/ lunch for the staff when needed.
- Scheduling meetings and interviews.
- Managing job ads.
- Making travel arrangements for staff if necessary.
- Advising the MD of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
- Coordinating agendas and briefing notes for meetings and implementing processes to record and monitor the outcomes of these meetings.
- Prepare agendas and minutes for Boards, committees, working parties, reference groups and other meetings, attending meetings to take minutes as required.
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