Scheduling Analyst
1 month ago
About the Role
As a Timetable Analyst, you'll play a pivotal role in ensuring the smooth operation of examinations by collaborating with the Team Lead, Data and Systems to create semesterly timetables and leveraging the capabilities of Exams Manager by Databee (Filemaker solution). You'll be responsible for configuring, testing, and analysing the system's functionalities across various scenarios. Additionally, you'll liaise with internal stakeholders to design integrations, test data flows, and assist in data mapping. Furthermore, you'll conduct insightful reporting on Examinations and Graduation activities, performing data analysis to identify potential errors impacting these processes.
Your responsibilities will include:
Managing the data lifecycle for examinations: sourcing, cleaning, transforming, and analysing data – including venues and subject delivery modes – to prepare the Examinations System for simulations and smooth operations. Running timetable simulations to determine the viability of different delivery models. Spearheading the creation of examination timetables, including designing the process, documenting procedures, and training team members for efficient execution. Contribute to graduation success (August & December) by scheduling students, managing communication data, and ensuring smooth ceremony data flow.Who we are looking for
We seek a highly motivated Database Management professional to join our team. You'll possess exceptional communication skills, fostering collaboration with key stakeholders across various departments. A commitment to detail and accuracy is paramount, as is a continuous improvement mindset and an innovative approach to problem-solving. Thriving in a fast-paced environment, you'll demonstrate strong teamwork, focus, and productivity while maintaining composure under pressure. Your keen analytical eye will identify opportunities for database optimisation through trend analysis, ensuring continuous improvement. This is a perfect role for a detail-oriented individual who thrives in a collaborative environment.
You will also have:
Relevant tertiary qualification with relevant experience, or an equivalent combination of relevant experience and education/training Demonstrated experience in producing a timetable in dedicated software or similar large-scale mathematical exercise/modelling Experience in manipulating and analysing data, and speaking to/presenting insights to inform operations Knowledge in database management, Power Query, Power BI, Python, utilising APIs/web services or VBA/advanced Excel formulas is desirablePlease note you will be required to work intensively during peak periods, outside of normal working hours. Leave my not be available during this time.
For further information regarding responsibilities and requirements please refer to the attached PD.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services - Graduations and Examinations
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
The Graduations and Examinations team delivers large-scale, high impact events and are governed by regulations, policy and academic integrity with students at the core of all decisions.
What we offer you
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
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